Docket Clerk

MatinicusLT LLC; New York (NY); On-site; USD 73,000 - 89,000; Full time

Benefits offered by this job

Healthcare benefits

Job summary

MatinicusLT LLC, a leading Labor & Employment firm, seeks a Docket Clerk to join the Litigation Operations team. Office presence in Oakland or New York at least three to four days weekly; focus on calendaring and court filings, with strong coordination across offices.

The role supports docket management, e-filing across federal/state courts, and liaison with court personnel and IT vendors. Requires 2+ years in a law-firm setting and solid procedural knowledge.

Qualifications

• Minimum 2 years’ experience in a law firm docket/clerical area.
• Familiarity with FRCP/FRAP; knowledge of CA CCP and NY CPLR is a plus.

Responsibilities

• Maintain firm’s master litigation calendar and deadlines; prepare reports.
• Assist with e-filing procedures in federal/state courts; review documents for compliance.
• Register attorneys for electronic filing; troubleshoot account access; maintain e-filing credentials.
• Retrieve dockets and court documents; liaise with court personnel and vendors.
• Monitor court rules and changes; assist Knowledge Management initiatives.
• Proactively undertake other duties as needed.

Skills

Attention to detail

Clear communication

Flexibility

Ownership and initiative

Teamwork

Tools

Milana

eDockets

Pacer

NYSCEF

File & Serve

Court Alert

DDS Legal

Job description

A leading Labor & Employment firm is seeking a Docket Clerk to join its Litigation Operations team, which supports the Firm’s litigation efforts across offices. Reporting to the Managing Clerk and expected to be physically present in the Firm’s Oakland or New York office at least three or four days per week, the person in this role will be primarily focused on coordinating the Firm’s calendaring and court filings.

We also place considerable focus on our own workplace, keeping our eye on employee morale and engagement as we grow and evolve. Our goal is to foster a workplace that embraces diversity in all of its complex and rich forms and incorporates the multi-layered factors that drive equity. We are committed to building relationships rooted in respect and trust to promote a sense of belonging for all of our employees.

Responsibilities:

• Assist Managing Clerk in maintaining the Firm’s master litigation calendar, including notification processes and individual attorney calendars; prepare additional calendar reports upon request; maintain case calendars and track deadlines; calculate and calendar litigation related deadlines and distribute calendar reports and reminders.
• Assist paralegals and staff with calendaring and e-filing procedures under the guidance of the Managing Clerk; review court documents for form and procedural compliance before filing/service, elevating issues to the Managing Clerk as needed; e-file court documents in federal and state courts and assist with agency filings as needed; and liaise with court personnel as needed to troubleshoot filings and miscellaneous issues.
• Assist with registering attorneys for electronic filing, troubleshoot account access issues, and maintain the Firm’s master e-filing credentials database.
• Retrieve dockets and court documents as requested by attorneys; arrange for manual retrieval from courts as necessary.
• Liaise with software and e-filing vendors and IT department on system updates.
• Conduct docket research on Lexis, Westlaw, CourtAlert, Docket Alarm, and PACER; set up and manage docket alerts as requested by attorneys.
• Monitor legal news publications and court websites for changes to state and federal court rules.
• Assist with Knowledge Management initiatives as needed.
• Proactively assume other duties as necessary.

Qualifications:

• Education and Experience: You have a minimum of 2 years’ experience in a law firm Managing Attorney’s or Clerk’s Office or Docket Department. You possess knowledge of FRCP and FRAP and proficiency in CA CCP, and a willingness to learn procedures for new jurisdictions. Familiarity with CA State Court e-filing and experience with DDS Legal, File & Serve Express, File & Serve CA, CaseAnyWhere or other California-court-approved EFSP’s and strongly preferred. Familiarity with NY CPLR is a plus. You are proficient with industry-standard calendaring functions utilizing Milana, eDockets, Pacer, NYSCEF, File & Serve, and Court Alert. You have strong research, analytical, and critical-thinking skills, as well as creative problem-solving ability.
• Clear Communication and Attention to Detail: You express yourself clearly and concisely, always highlighting the most important information. You proactively communicate the status of your work and share updates with colleagues when necessary. You ensure that your work is mistake free.
• Confidentiality: You must be able to adhere to Firm policies regarding the protection of confidential data and demonstrate sensitivity to (and good judgment in connection with) confidential attorney, personnel, and Firm matters.
• Flexibility and Organization: You are versatile and able to respond quickly and positively to shifting demands and opportunities. You are comfortable in an environment where your responsibilities may vary from day to day. You demonstrate a “no job too big, no job too small” attitude, and take a collaborative, team-focused approach to rejuggling priorities and contributing to Firm tasks. You are comfortable balancing tasks of varying levels of urgency and complexity and work well under pressure with tight deadlines. Availability to work after hours, as needed (e.g., to assist with complex e-filings) is required.
• Ownership, Initiative, and Teamwork: You take ownership of your projects and follow through on their completion. You proactively anticipate, communicate, and work to independently resolve obstacles you encounter in your work. You possess a strong client- service orientation and ability to work well individually and as part of a team.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.
• Mission Orientation: You are enthusiastic and passionate about our commitment to advocating for employee rights. You want to work in an organization where the commitment to DE&I is about more than a statement, and to know that your work is part of ongoing efforts towards progress. You thrive when your work is connected to purpose.

Compensation:

An attractive compensation package (tailored to experience), with target base compensation of $39.00 per hour (non-exempt, annualizing to approximately $81,120 per year based on 40 hours of work per week, and overtime-eligible). The firm offers its employees a robust benefits package including healthcare benefits.