DOC Dixon CC Office Coordinator - Record Office

Illinoiscomptroller; Dixon (IL); On-site; USD 50,000 - 66,000; Full time

Benefits offered by this job

Health, vision, dental insurance

Pension Plan

Paid state holidays

Job summary

The Illinois Department of Corrections is seeking an Office Coordinator at Dixon Correctional Center to perform individual in custody master file review, process all disciplinary tickets, and enter information into Offender 360 (O360). You will keyboard a variety of charts, reports, documents, and forms including legal, medical and/or psychological terminology.

Hours are 8am–4pm, Monday through Friday, with the Dixon Center at 2600 N Brinton Ave, Dixon, IL 61021; union position with

Qualifications

• Two years of secretarial/business college OR high school plus two years of related office experience.
• Ability to keyboard accurately 30 words per minute.

Responsibilities

• Review in custody master file for accuracy and completeness of sentencing information.
• Process disciplinary tickets and enter program restrictions into Offender 360 (O360).
• Input custody movement data concerning court writs, hearings, transfers, and related actions.
• Keyboard complex charts, reports, documents, including legal/medical terminology.
• Perform other duties within the scope of the job as assigned.

Skills

Typing 30 wpm

Office routines

Education

Secretarial/Business college

High school diploma

Tools

Offender360

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 56664
Opening Date: 06/23/2026
Closing Date: 07/07/2026 11:59 p.m.
Agency: Department of Corrections
Class Title:OFFICE COORDINATOR - 30025
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary (Effective 7/1/26) $4,443 a month; Full Range $4,443-$5,878 a month
Job Type: Salaried
Category:Full Time
County: Lee
Number of Vacancies: 1
Bargaining Unit Code:RC014 Clerical Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

IDOC is looking to hire an Office Coordinator to perform individual in custody master file review, process all disciplinary tickets and enter information into Offender 360 (O360), and input individual in custody movement data into the computer system. In addition, this position will keyboard a variety of charts, reports, documents, and forms including legal, medical and/or psychological terminology. We strongly encourage all qualified candidates to apply.

Essential Functions

• Performs individual in custody master file review for accuracy and completeness of sentencing information.
• Processes all disciplinary tickets received in the Record Office including entering program restrictions, segregation placement, and grade changes into Offender 360 (O360).
• Inputs into the computer system various individual in custody movement data concerning court writs, deportation hearings, medical furloughs, transfers, work release, discharge, and electronic detention.
• Keyboards complex charts, statistical reports, documents, and forms including legal, medical and/or psychological terminology where an understanding of specialized terms is required to ensure clarity and accuracy.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college, OR completion of high school AND two (2) years of related office experience, OR two (2) years of independent business experience.
• Requires ability to keyboard accurately 30 words per minute.

Preferred Qualifications

• Prefers at least two (2) years of experience with office practices and procedures.
• Prefers at least two (2) years of experience using basic mathematics in computations in a work setting.
• Prefers at least one (1) year of experience following oral or written instructions and applying them to assigned work.
• Prefers at least one (1) year of experience using a data entry program such as Offender360, or similar program.
• Prefers at least one (1) year of experience maintaining a paper filing system.
• Prefers at least one (1) year of experience using common office equipment and performing routine maintenance.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: See below

8am-4pm Mon-Fri, Sat/Sun off

Headquarter Location: Dixon Correctional Center 2600 N Brinton Ave, Dixon, Illinois, 61021
Work County: Lee
Agency Contact: Karmin Bush
Email: [e-mail]
Posting Group: Office & Administrative Support

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes:

• Flexible work schedules in some program areas (flexible time and hybrid options)
• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan – vesting at 10 years for Tier II
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and/or mental health resources