DOC Pontiac CC Office Assistant - Records Office

State-of-Illinois; Pontiac (IL); On-site; USD 46,000 - 60,000; Full time

Job summary

State of Illinois—Pontiac Correctional Center is seeking an Office Assistant to file documents in Masterfile and assist with input duties in Offender 360 (O360) for the Record Office. The role involves clerical tasks, precise keyboarding, and supporting Records Retention processing.

The position is full-time, in-office, with 8am-4pm hours, Monday through Friday, at the Pontiac facility in Livingston County. Applicants should be detail-oriented and capable of multitasking.

Qualifications

• Requires high school completion and one year of office experience.
• Ability to keyboard accurately at 35 words per minute.
• Bilingual skills welcome.

Responsibilities

• Files all documents in Masterfile that are sent to the Record Office.
• Assists with input duties in Offender 360 (O360) for the Record Office.
• Performs various clerical Record Office related duties.
• Keyboards a variety of difficult materials.
• Assists in the processing of Records Retention at the facility obtaining information.
• Performs other related duties as required or assigned, which are reasonably within the scope of those duties enumerated above.

Skills

Keyboarding

Education

High school diploma or equivalent

Job description

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DOC Pontiac CC Office Assistant - Records Office

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents -> Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Position Title: Office Assistant

Job Requisition ID: 58525
Opening Date: 09/09/2026
Closing Date: 09/22/2026 11:59 p.m.
Agency: Department of Corrections
Class Title:OFFICE ASSISTANT - 30010
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary 4,080 monthly; Full Range $4,080-$5,364 monthly
Job Type: Salaried
Category:Full Time
Number of Vacancies: 1
Bargaining Unit Code:RC014 Clerical Employees, AFSCME
Merit Comp Code:
Work Hours: See below

8am-4pm Mon-Fri, Sat/Sun off

Anticipated Hybrid Work Schedule Availability:Not available, fully in office
Headquarter Location: Pontiac Correctional Center -Pontiac - 700 W Lincoln St
Work County:Livingston
Agency Contact: [e-mail]

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Position Overview

IDOC is looking to hire an Office Assistant to file all documents in Masterfile that are sent to the Record Office and assist with input duties in Offender 360 (O360) for the Record Office. In addition, this position will perform various clerical related duties, keyboard a variety of difficult materials, and assist in the processing of Records Retention. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Essential Functions

• Files all documents in Masterfile that are sent to the Record Office.
• Assists with input duties in Offender 360 (O360) for the Record Office.
• Performs various clerical Record Office related duties.
• Keyboards a variety of difficult materials.
• Assists in the processing of Records Retention at the facility obtaining information.
• Performs other related duties as required or assigned, which are reasonably within the scope of those duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school and one (1) year of office experience.
• Requires ability to keyboard accurately at 35 words per minute.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various