Doc Admin

Martin Marietta Materials; Waynesville (NC); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Benefits package

Paid holidays and vacation

401(k) with company matching

Job summary

Martin Marietta is seeking a Document Administrative Associate to maintain organized and updated documents using document management software, uploading and retrieving files, and ensuring secure storage in a warehouse-style environment.

The role emphasizes accuracy, adherence to standards, and collaboration with internal teams to complete records, with opportunities to improve workflows and archiving strategies; strong typing, writing and communication skills are essential.

Qualifications

• High school diploma or equivalent; additional certifications in document management/administration is a plus.
• At least three solid years of proven experience in document management, archive management, or records management.
• Experience with MasterControl software or similar software is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficient computer skills, including experience with document processing software and office productivity tools.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Top-class typing, writing and report writing skills.

Responsibilities

• Review and process a variety of documents with a high degree of accuracy.
• Ensure that all documents adhere to established standards and guidelines.
• Identify and rectify discrepancies or errors in the documentation.
• Collaborate with internal teams to gather missing information and ensure completeness of documents.
• Ensuring seamless document access across departments and compliance with company policies.
• Undertake various administrative projects as needed, demonstrating flexibility and adaptability.
• Enter data from source documents into appropriate systems or databases.
• Maintain efficient filing systems for easy document retrieval.
• Assist in the development and improvement of document processing workflows.
• Organizing an archiving system, retrieving documents upon request, and outlining a long-term storage strategy.
• Assist with records retrieval during 3rd Party and Regulatory Audits.

Skills

Attention to detail

Organizational skills

Time-management

Written and verbal communication

Typing and report writing

Education

High school diploma or equivalent

Certifications in document management/administration (plus)

Tools

MasterControl software

Microsoft Office

Job description

A Document Administrative Associate is a professional who maintains organized and updated documents for a business using document management software, uploading documents, obtaining documents, and ensuring proper and secure storage.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review and process a variety of documents with a high degree of accuracy.
• Ensure that all documents adhere to established standards and guidelines.
• Identify and rectify discrepancies or errors in the documentation.
• Collaborate with internal teams to gather missing information and ensure completeness of documents.
• Ensuring seamless document access across departments and compliance with company policies.
• Undertake various administrative projects as needed, demonstrating flexibility and adaptability.
• Enter data from source documents into appropriate systems or databases.
• Maintain efficient filing systems for easy document retrieval.
• Assist in the development and improvement of document processing workflows.
• Organizing an archiving system, retrieving documents upon request, and outlining a long-term storage strategy.
• Assist with records retrieval during 3rd Party and Regulatory Audits.

Qualifications

• High school diploma or equivalent; additional education or certifications in document management/administration is a plus.
• At least three solid years of proven experience in document management, archive management, or records management.
• Experience with MasterControl software or similar software is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficient computer skills, including experience with document processing software and office productivity tools.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Top-class typing, writing and report writing skills.

Work Environment / Conditions / PHYSICAL DEMANDS

These are considered essential duties and are illustrative of those job tasks, which are fundamental. Work will take place in a warehouse environment. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work will take place in various types of manufacturing environments as well as in outdoor settings. Prolonged standing, climbing, pulling and lifting of heavy objects may be included in the job tasks.

A member of the S&P 500 Index, Martin Marietta is an American-based company and a leading supplier of heavy building materials - including aggregates, cement, ready-mixed concrete and asphalt. Through a network of operations spanning 28 states, Canada and the Bahamas, dedicated Martin Marietta teams supply the foundational resources upon which our communities thrive. Martin Marietta's Magnesia Specialties business produces high-purity magnesia and dolomitic lime products used worldwide in environmental, industrial, agricultural and specialty applications.

At Martin Marietta, we strive to work with the best and the brightest - those who have the potential to become our company's future leaders. Each of our roughly 9,500 people shares a common purpose regardless of their professional role or work environment. Together, we utilize our diverse skills and experiences to drive our company and its extraordinary culture forward. Our aim is to build on our foundation of success and help values-driven and hardworking people realize their full potential. When you decide to invest your career in Martin Marietta, you'll know what it's like to be respected, challenged and rewarded. In return, we offer a highly competitive benefits package, including:

• Medical Prescription Drug Dental Vision Health Care Reimbursement Account Dependent Care Reimbursement Account Wellness Programs Employee Assistance Plan Paid Holidays and Vacation 401(k) with Company matching Pension Salary Continuation - Short-Term Disability Long-Term Disability Options Employee Life Insurance Spouse & Dependent Life Insurance Business Travel Accident Insurance Direct Deposit Payroll Educational/Tuition Assistance Plan College Scholarship Program - for dependent children Matching Gift Program New Auto Purchase Discount Plans

We are proud to be an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all qualified applicants and teammates. We celebrate diversity and commit that qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.