Division Operations Specialist

Lone Star College; Cypress (TX); On-site; USD 36,000 - 41,000; Full time

Job summary

Lone Star College-CyFair is seeking a Division Operations Specialist to support the large instructional division. The role requires coordinating scheduling, communications, and staff support to maximize efficiency and asset utilization.

Responsibilities include budgeting, payroll-related tasks, and maintaining department documentation; ideal candidates have strong computer skills and the ability to manage multiple priorities. The position is based in Cypress, Texas.

Qualifications

• High School Diploma or GED and at least 3 years of experience.
• Associate degree or higher preferred.

Responsibilities

• Build schedules during registration and notify of class cancellations.
• Provide supervision and training to support staff and student workers.
• Coordinate and schedule office duties based on priorities.
• Provide administrative support to the division, including composing correspondence and maintaining department documents.
• May assist with department/division payroll functions.
• Assist in budget building and monitor expenditures.
• Manage office supplies and requisitions; track usage and processing.
• Retrieve and disseminate reports, agendas, or management information.

Skills

Attention to detail

Organizational skills

Prioritization

Expense documentation

Confidentiality

Multitasking

Education

High School Diploma or GED

Associate degree or higher

Tools

Microsoft Office Suite

Job description

Commitment to Mission

At Lone Star College System, every employee contributes to ourmission of providing transformational educational opportunitiesthat help individuals get from where they are to where they want tobe. Guided by our vision to lead higher education throughhigh-quality, affordable, and innovative learning opportunities,employees are expected to exemplify professionalism, integrity,accountability, and collaboration.

Through our One LSC Philosophy, we deliver excellent anduniform customer service, providing consistent information, anduniformly helping every student regardless of physical location,modality, college, campus, center, or medium.

This commitment supports Lone Star College System's strategicgoals:

1. Opportunity through financial resilience
2. Leading in academic excellence
3. Strength in culture and talent development
4. Connections through bridges of prosperity

Great Colleges to Work For

Lone Star College System is proud to be recognized as a GreatColleges to Work For institution by The Chronicle of HigherEducation. This recognition reflects our commitment to creatingan organizational culture where employees are valued, supported,and empowered.

Campus Marketing Statement

Lone Star College-CyFair

With 100,000 students and counting, Lone Star College Systemprovides transformational educational opportunities that helpindividuals get from where they are to where they want to be. Thetwo-year institution is training tomorrow's workforce today,offering more than 200 degrees and certification programs thatempower students to take the next step.

Lone Star College System has eight main campuses and more than 20locations in the Houston area. Learn more at LoneStar.edu.

Located in suburban northwest Houston, in the heart of the Cy-FairCommunity, Lone Star College-CyFair offers a full range ofprograms, including unique offerings in fire science technology,logistics management, and sonography. Since opening itsaward-winning campus in 2003, the college has experienced recordgrowth, supporting an exciting learning environment that combinesstate-of-the-art technology with active, collaborativelearning.

The address is 9191 Barker Cypress Road, Cypress, TX 77433. Allapplicants must reside in Texas.

Job Description

PURPOSE AND SCOPE:

The Division Operations Specialist assists with managing generaloperations of a large instructional support division or department.Responsible for coordination of support functions such asscheduling, maintenance, communications, equipment, workflows,supplies, information processing, and staff support. Responsiblefor providing academic and/or departmental support by coordinatingoffice activities to achieve optimum utilization of equipment andemployee productivity.

ESSENTIAL JOB FUNCTIONS:

1. Build schedules during registration and notify of classcancellations
2. Provides supervision and training to support staff and studentworkers
3. Coordinates and schedules office duties based uponpriorities
4. Provides administrative support to the division, including butnot limited to composing correspondence from verbal direction orfrom knowledge of the organization, remaining active in planning,analysis and revision of department schedules and calendars,arranging meetings, and maintaining department documentation andfiles
5. May assist with various department/division employee payrollfunctions
6. Assumes lead in budget building and assists in the budgetplanning process; Sets up, maintains and monitors budgetexpenditures
7. Manages office supplies; Includes tracking supply usage,maintaining appropriate levels of supplies, preparing andprocessing requisitions, verifying receipt and distribution ofsupplies, and submitting documentation for appropriate payment ofrequisitions
8. Retrieves, compiles, and disseminates a variety of reports,correspondence, agendas, or management information in support ofdepartment/division
9. Some positions may perform a variety of Faculty supportfunctions, including but not limited to input and/or maintenance offaculty qualifications information, program coordinationactivities, and acting as liaison and facilitator for adjunctfaculty communicating with them regarding instructional matters andprofessional development
10. Responsible for other reasonable, related duties asassigned

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong attention to detail
• Strong working knowledge of Microsoft Office Suite and theability to learn new software
• Excellent organizational skills and the ability to prioritizewell
• Ability to work on multiple projects
• Ability to document expenses
• Ability to maintain confidentiality

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably todo the work. However, there may be some walking; standing; bending;carrying of light items, such as papers, books, or small parts; ordriving an automobile. No special physical demands are required toperform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in aMicrosoft Windows environment, calculator, phone and other generaloffice equipment
• Interface with internal and external contacts as needed tocarry out the functions of the position
• Work is performed in a climate-controlled office with minimalexposure to safety hazards

REQUIRED QUALIFICATIONS:

• High School Diploma or GED and at least 3 years of experience,or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

• Associate degree or higher
• Experience in office administration

Salary

Hiring salary range is $36,057 - $41,466.

Lone Star College provides a hiring salary range for all postedfull-time non-faculty positions. Where your salary offer would fallin that range is determined by your related experience andeducation. Should you receive an offer of employment from Lone StarCollege, the resume submitted in the application process will beutilized to calculate your salary offer. The information outlinedbelow will provide the Office of Human Resources everything neededto determine an accurate starting salary.

Your resume should provide a complete picture of your workexperience. The resume should include the following information foreach position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred inthe Lone Star College job description should be included in theresume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a partof an organization that offers a supportive, collegial workenvironment and excellent work/life balance. This includes a fullcomprehensive and competitive benefits package, a generous numberof paid holidays and vacation days, wellness programs, tuitionwaiver, professional development opportunities and more.