Division Operations Coordinator - Hybrid Admin & Events

Indiana Wesleyan University; Marion (IN); Hybrid; USD 25,000 - 39,000; Full time

Job summary

Indiana Wesleyan University is seeking a Coordinator of Division Operations in Marion, IN. The role supports the Division Chair and division staff by coordinating communications, meetings, travel and budget processes.

The position follows a hybrid schedule with 3-4 days on campus and 1-2 days remote. Responsibilities include calendar management, onboarding and program communications, student scheduling, and event logistics for residencies and commencements, requiring strong organizational and

Qualifications

• Bachelor's degree required.
• At least three (3) years experience as an administrative assistant.

Responsibilities

• Provide administrative support to the Division Chair including travel arrangements, distributing confidential materials, processing forms and payments, and preparing university credit card reconciliation reports
• Program operations and doctoral milestones: Maintain the program calendar and procedures; coordinate documentation and logistics for comprehensive examinations, dissertation committees, proposals, defenses, and graduation; and track outstanding requirements and approvals
• Prepare information for assisting in budget management of Division activities
• Student engagement and communications: Serve as the primary operational contact for prospective and enrolled students, coordinate onboarding and program communications, provide proactive reminders, and follow up on inquiries through resolution or referral
• Student scheduling and enrollment coordination: Maintain individualized course schedules and anticipated completion timelines, help students develop revised schedules following interruptions or course repeats, and coordinate approval and implementation of adjustments with faculty, advising, and the registrar
• Residencies, meetings, and events: Coordinate logistics, communications, materials, technology, and travel arrangements for residencies, orientations, faculty meetings, and commencement-related activities

Skills

Interpersonal communication

Organizational skills

Attention to detail

Multitasking

MS Office

Adobe Suite

Tech adaptability

Confidentiality

Education

Bachelor's degree

Job description

Indiana Wesleyan University is seeking a Coordinator of Division Operations in Marion, IN. The role supports the Division Chair and division staff by coordinating communications, meetings, travel and budget processes.

The position follows a hybrid schedule with 3-4 days on campus and 1-2 days remote. Responsibilities include calendar management, onboarding and program communications, student scheduling, and event logistics for residencies and commencements, requiring strong organizational and