Division Executive Assistant

International Women in Mining; Garland (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health care eligibility including medical, dental, vision

Wellness program

401(k) plan

Paid Vacation

Paid Sick Time

Job summary

A global productivity partner in mining and construction is seeking a Division Executive Assistant in Garland, TX. This role supports division-level executives and requires strong organizational and communication skills. The ideal candidate will have over 5 years of experience in administrative roles, managing complex calendars and prioritizing tasks effectively. The company offers a dynamic environment focused on innovation and collaboration.

Qualifications

• Minimum of 5+ years of administrative experience supporting senior leaders.
• Proven ability to manage complex calendars, priorities, and projects simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative assistance to the Division President and leadership team.
• Coordinate, schedule, and prepare materials for division and cross-functional meetings.
• Streamline administrative processes and enhance efficiency.

Skills

Organizational skills

Communication skills

Problem-solving skills

Microsoft Office Suite

Experience with collaboration platforms

Job description

Functional area: Administration, Facilities & Security
Onsite or Remote: Onsite
Primary Skills:
Country/Region: US
City: Garland
Location: Garland, TX, US, 75040
Company name: Epiroc Drilling Solutions LLC
Date of posting: Oct 22, 2025

United. Inspired.Performance unites us, innovation inspires us, and commitment drives us to keep moving forward.

All new thinkers are welcome.We are looking for candidates who want to develop, grow, and dare to think new. Innovation is an important part of our DNA. If you appreciate an environment where you get to think new and constantly evolve, you will thrive here.

About us.Epiroc is a global productivity partner for mining & construction customers and accelerates the transformation toward a sustainable society. With ground-breaking technology, we develop and provide innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. We also offer world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Our global headquarters is based in Stockholm, Sweden and we have around 18,000 passionate employees supporting and collaborating with customers in over 150 countries around the world. Learn more at epirocgroup.com.

We succeed in our core business because we are passionate innovators with courage to change.With collaboration and mutual confidence, teams and individuals trust and support each other’s abilities to offer solutions. Together, we lead the way to make mining and construction more sustainable.

Epiroc offers rewarding experiences and professional growth opportunities. Recognition for your hard work includes:

• Benefits eligibility begins the 1st of the month after start date
• Health care eligibility – including medical, dental, vision, prescription and telemedicine
• Wellness program
• Short and long-term disability insurance
• Life and AD&DD insurance
• Flexible Spending Accounts (FSAs) and Health Savings Account (HSA)
• Employee Assistance Program
• 401(k) plan
• Paid Vacation
• Paid Sick Time

Join Our Team as a Division Executive Assistant at Epiroc!

The Division Executive Assistant supports division-level executives by managing critical administrative functions and enabling them to focus on strategic priorities. This role requires strong organizational, communication, and problem-solving skills, with an emphasis on anticipating needs, driving efficiency, and ensuring alignment across teams. The Executive Assistant acts as a trusted partner, maintaining professionalism, discretion, and adaptability in a dynamic, future-focused environment.

KEY RESPONSIBILITIES

• Executive Support: Provide high-level administrative assistance to the Division President and leadership team, including calendar management, travel coordination, and document preparation.
• Meeting Management: Coordinate, schedule, and prepare materials for division and cross-functional meetings; ensure agendas are aligned to priorities and that discussions remain focused and productive.
• Action Tracking & Follow-Through: Capture key decisions, assign action items, and track progress to completion. Ensure accountability and timely updates to leadership.
• Communication & Coordination: Serve as a central point contact for internal and external stakeholders; draft, edit, and distribute executive-level correspondence and presentations.
• Operational Excellence: Streamline administrative processes, identify opportunities for continuous improvement, and proactively implement solutions that enhance efficiency.
• Confidentiality & Integrity: Handle sensitive information with discretion and maintain a high degree of trustworthiness.

QUALIFICATIONS

• Minimum of 5+ years of administrative experience supporting senior leaders, preferably in a global or industrial organization.
• Proven ability to manage complex calendars, priorities, and projects simultaneously.
• Strong skills in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); experience with collaboration platforms (Teams, SharePoint, or similar).
• Excellent written and verbal communication skills.
• Demonstrated ability to think ahead, anticipate needs, and execute with precision.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Employees are held accountable for all duties of the job.

Employment at Epiroc is “at-will,” which means that either you or the company can terminate the employment relationship at any time, with or without prior notice, and for any reason not prohibited by statute, in accordance with state and federal guidelines. All employment is continued on that basis. No supervisor, manager or executive of the company, other than the General Manager in a signed writing, has any authority to alter the foregoing. Signature of this document serves as acknowledgment of receipt and does not create a contract of employment.

Epiroc is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

United. Inspired. Performance unites us, innovation inspires us, and commitment drives us to keep moving forward. In the 150 countries where you can find Epiroc, we encourage our employees to take ownership of their own development and careers with the support of their leaders. We are committed to giving you every opportunity to succeed in a culture of innovation, diversity, and collaboration, combined with a caring atmosphere.