Division Coordinator

Nemours Children's Health; Jacksonville (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Nemours Children's Health is seeking a Division Coordinator in Jacksonville, FL, to assist leaders by providing administrative support. The role involves managing clinical schedules, coordinating surgical schedules, and handling communication effectively. Candidates must have a high school degree, with an associate's preferred, and 3 to 5 years of relevant experience. This position is pivotal in ensuring the smooth operation of departmental activities and requires excellent organizational skills.

Qualifications

• Requires 3 to 5 years of relevant experience.
• Administrative support experience is essential.
• High school degree is required; associate's preferred.

Responsibilities

• Guide and process clinical schedules of providers.
• Coordinate surgical schedules with Outlook.
• Manage administrative leaders’ schedules.

Skills

Administrative support

Budget management

Scheduling

Communication

Education

High school degree

Associate's degree

Tools

EPIC system

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description

Nemours is seeking a Division Coordinator in Jacksonville, FL. Assists Nemours leaders by providing administrative support. Handles situations requiring knowledge of the overall function of responsibility and the organization’s mission, structure, and culture. Acts as the central point of contact for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers and external contacts. Typical duties include maintaining budget records, setting up meetings, including preparing meeting agendas, preparing correspondence reflecting the department's wishes, and understanding the functions. May be assigned special projects.

Essential Functions

• Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:
• Building templates in the EPIC system and submitting to the enterprise templating team
• Complete and submit call schedules for all providers within assigned divisions
• Submit clinic cancellations, both planned and unplanned
• Coordinate surgical schedules with Outlook schedules
• Manage administrative leaders’ schedules with consideration to priorities and time efficiency.
• Handle incoming calls with courtesy, provide assistance and information as needed, and page physicians as appropriate for the provider-to-provider line
• Coordinate business travel, including airline reservations, hotels, auto rentals, and conference registrations for providers
• Prepare correspondence (Word), reports (Excel), and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions
• Assist with master templates and clinic closures as needed.
• Assist with training duties.

Non-Essential Functions

• Orders office supplies and arranges office or equipment changes. Arranges for equipment service and repairs.
• Arrange all new hire processing and facilitates on-boarding process for new hires.
• Answers phone and perform other routine administrative functions.

Qualifications

• High school degree required; associate's degree preferred
• More than 3 years and up to 5 years of relevant experience