Division Administrator - Anesthesiology

Medical College of Wisconsin; Wauwatosa (WI); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Health coverage

Retirement package

Tuition reimbursement

Paid parental leave

EFAP

Job summary

Medical College of Wisconsin seeks an experienced administrative leader to manage the day-to-day operations of the division’s clinical programs. You will partner with physician and APP leaders to optimize performance, oversee staffing and onboarding, and drive budget discipline across the division.

The role requires 6 years of experience (or 3 with MCW Administrative Fellowship) and a strong background in finance, operations, and analytics, with a commitment to compliance and process

Qualifications

• Bachelor’s degree required; MCW Administrative Fellowship preferred.
• 6 years of relevant experience or 3 years with MCW Administrative Fellowship.
• Proven ability to manage finances, personnel, and resources.

Responsibilities

• Oversees day-to-day administration and operations of division clinical programs.
• Partners with leaders to optimize operational performance and budget discipline.
• Tracks and analyzes business, operational, and workforce metrics.
• Leads staffing, onboarding, scheduling, and productivity monitoring.
• Supports new workflows, policies, and system implementations.
• Ensures compliance with policies and maintains efficient facilities operations.
• Provides strategic planning and business development recommendations.

Skills

Operational leadership

Budget management

Strategic planning

Staff development

Process improvement

Communication

Education

Bachelor’s Degree

MCW Administrative Fellowship

Job description

SummaryManages finances, personnel and resources to ensure that goals are met in a timely and effective manner. Responsible for the day-to-day administration and operations of the division’s clinical programs, collaborating with the Department Administrator, Clinical Operations Director, and physician and APP leaders. Maintains an environment conducive to peak performance in all areas of operation.Primary ResponsibilitiesPartners with physician, hospital, and advanced practice provider (APP) leaders to optimize operational performanceTracks, analyzes, and reports business, operational, and workforce metrics to support informed decision makingServes as a point of contact for operational issues requiring timely resolution.Oversees staffing operations including scheduling, coverage planning, productivity monitoring, and onboarding coordinationSupports implementation of new workflows, policies, systems, or operational changes.Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided.Ensures correct functioning of facilities, office and/or business support services.Develops and prepares budgets and analyzes financial information.Directs division operations and allocates people, material, and financial resources to ensure operational efficiency.Manages office services and operations including preparing reports, analysis, and other business services.Oversees operational activities of the division to ensure efficiency and compliance with the department and institution’s policies and procedures.Partners with department leadership and provides strategic planning and business development recommendations.Responsible for the division’s fiscal operations as well as recruitment, hiring, training, disciplinary action, and performance evaluation processes.Aligns division practices and collaborates to develop program materials, education materials, marketing materials, and division reports.Other duties as assignedKnowledge – Skills – AbilitiesKnowledge of technical, business, consultation, project management, and cultural awareness.Customer focus, building trust, communication, critical thinking, and influencing skills.ScopeAnesthesia Services for Froedtert HospitalAnesthesia Services for Divisions of: PAT, RAAPS, OBCritical Care Anesthesia for CVICU at Froedtert HospitalQualificationsAppropriate experience may be substituted for education on an equivalent basis.Minimum Required Education: Bachelor’s DegreeMinimum Required Experience: 6 years or 3 years and completion of a MCW Administrative Fellowship.Physical RequirementsWork requires occasionally lifting moderate weight materials, standing, or walking continuously.Work EnvironmentOccasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.Sensory AcuityAbility to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.#LI-AV1Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeaveEmployee & Family Assistance Program (EFAP)Pet InsuranceOn campus Fitness Facility, offering onsite classesAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a brief overview of our benefits see: Benefits OverviewFor a full list of positions see: MCW CareersAt MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.