Division Admin: HR & Operations Lead (Onsite Cypress)

Applied Research Associates, Inc.; Cypress (CA); On-site; USD 75,000 - 96,000; Full time

Job summary

Applied Research Associates, Inc. is seeking a Division Administrator for the AED Division in Cypress, CA.

The role provides essential administrative support to engineers and scientists, coordinating HR, payroll, travel, purchasing, and reporting activities to keep the division running smoothly. You will manage HR processes, onboarding, timesheets, travel arrangements, and meeting logistics, while maintaining accurate records and providing proactive communication to the Division Manager.

Qualifications

• Minimum 2–4 years of relevant HR and administrative experience.
• Strong time management and customer service focus.
• Ability to multitask with high attention to detail.
• Proficient in MS Word, Excel, PowerPoint, Teams, OneNote, and Outlook.
• Excellent verbal and written communication skills.

Responsibilities

• Provide HR field support to AED division employees, including benefits guidance and policy compliance.
• Coordinate recruiting, onboarding, and employee records in HRIS.
• Handle timesheet audits and payroll-related support.
• Manage travel arrangements and expense reporting; process reimbursements.
• Prepare status reports, correspondence, and presentations for division leadership.

Skills

HR administration

Time management

Multitasking

Interpersonal skills

MS Word

Excel

PowerPoint

Outlook

Communication skills

Teamwork

Education

Bachelor's degree in Business or Public Administration

Tools

UKG HRIS

HRIS software

Job description

Applied Research Associates, Inc. is seeking a Division Administrator for the AED Division in Cypress, CA.

The role provides essential administrative support to engineers and scientists, coordinating HR, payroll, travel, purchasing, and reporting activities to keep the division running smoothly. You will manage HR processes, onboarding, timesheets, travel arrangements, and meeting logistics, while maintaining accurate records and providing proactive communication to the Division Manager.