Division Admin & Finance Leader - AR/AP Focus

Waste-Pro; Hardeeville (SC); On-site; USD 65,000 - 95,000; Full time

Job summary

Waste Pro USA is seeking a Division Administrator with a heavy focus on AR/AP to lead all administrative and financial operations in the division. This role partners with Operations, Sales, Fleet, HR, and Corporate Finance to drive profitability and customer service excellence.

The ideal candidate has a strong background in accounting, budgeting, payroll, and financial reporting, with 7+ years of leadership in administrative management, preferably in transportation or waste services.

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance, or related field.
• Minimum of 7 years of progressive administrative or financial management experience.
• Minimum of 3 years of leadership experience managing administrative teams.
• Strong understanding of accounting principles, budgeting, payroll, billing, accounts receivable, and financial reporting.
• Experience in transportation, logistics, waste, or service industries preferred.
• Advanced Microsoft Excel and financial reporting skills.
• Excellent leadership, analytical, critical-thinking, and problem-solving abilities.

Responsibilities

• Manage all administrative functions in the Office.
• Work with the billing clerk to ensure the accurate billing of all customers in the market area.
• Prepare and input monthly billing journal entries
• Manage the credit processing procedures.
• Oversee the customer service department. Manage scheduling, training and observations of the Customer Service Representatives.
• Oversee the coding and processing of all payables and submit for approval.
• Work with the Collections department to ensure timely collection of all customer accounts to ensure timely and adequate cash flows.
• Complete weekly accounts receivable reports and review with management to develop action plans for improvement in DSO results.
• Ensure segregation of duties in the office.
• Manage timely and accurate deposits for local payments
• Maintain professionalism when communicating with all customers and employees
• Prepare accurate monthly revenue projections for management team review.
• Ensure disposal invoices are reconciled to the Tower billing/dispatch system.
• Ensure monthly and quarterly franchise reports are completed and filed.
• Assist in gathering, verifying and inputting all financial and statistical data into the system for productivity reporting.
• Assist in the restructure of Tower reports as needed for financial and operational analysis. Generate reports for new/lost business, changes in service, etc.
• Assist Sales in the maintenance of Sales Contracts, including tracking expiration dates..
• Support or perform Payroll and H/R functions in a timely manner to ensure accuracy.

Skills

Leadership

Excel expertise

Financial reporting

Communication

Multitasking

Analytical thinking

Education

Bachelor's Degree in Business Administration, Accounting, Finance, or related field

Tools

Microsoft Excel

Financial reporting software

Job description

Waste Pro USA is seeking a Division Administrator with a heavy focus on AR/AP to lead all administrative and financial operations in the division. This role partners with Operations, Sales, Fleet, HR, and Corporate Finance to drive profitability and customer service excellence.

The ideal candidate has a strong background in accounting, budgeting, payroll, and financial reporting, with 7+ years of leadership in administrative management, preferably in transportation or waste services.