District Travel & Risk Management Coordinator

BROKEN ARROW PUBLIC SCHOOLS; Broken Arrow (OK); On-site; USD 60,000 - 85,000; Full time

Job summary

Broken Arrow Public Schools seeks a procurement/finance professional to manage the District Travel Desk, coordinate travel logistics, and oversee insurance programs. The role requires strong policy development, attention to detail, and excellent communication skills.

The ideal candidate has a Bachelor's degree in business or a related field and at least 5 years of school finance or related experience, with the ability to analyze information and enforce district policies.

Qualifications

• Bachelor's degree in business or related field preferred.
• Minimum of 5 years in school finance or related business experience preferred.
• Ability to develop procurement policies and guidelines.
• Excellent written and oral communication skills; strong problem solving and organizational skills.

Responsibilities

• Manages the District Travel Desk for employees by coordinating travel bookings, lodging, transportation, and other travel arrangements.
• Monitors travel requisitions through electronic workflow and approval processes to ensure timely completion.
• Processes and monitors employee travel reimbursements with proper documentation and approvals.
• Monitors the District travel inbox and provides guidance on travel requirements, procedures, and reimbursement.
• Interprets and applies federal and state travel requirements and District policies for compliant travel.
• Develops and reviews District travel procedures, forms, resources, and website content.
• Identifies opportunities to improve travel processes for efficiency and cost-effectiveness.
• Administers the day-to-day responsibilities of the District's insurance programs.
• Serves as liaison with the District's insurance agent regarding policy coverage, claims, and renewals.
• Reviews incidents and claims to assist in evaluating potential liability or risk.
• Provides information to District administration regarding incidents, claims, and insurance coverage.
• Communicates with claimants professionally while protecting the District's interests.
• Collaborates with District staff to address risk exposures and improve operations.
• Coordinates with the insurance agent during annual renewal process.
• Maintains records related to insurance policies, claims, and risk management.
• Maintains confidentiality when handling sensitive information.
• Coordinates and expedites the annual renewal process with the District agent.
• Functions as Deputy Encumbrance Clerk and backup P-Card Administrator in Purchasing.
• Develops cooperative relationships with district staff and the public; adheres to attendance and deadlines.
• Assists with special projects and other duties as assigned.

Skills

Policy development

Attention to detail

Communication skills

Problem solving

Education

Bachelor's degree in business or related field

Tools

Windows-based software

Job description

Broken Arrow Public Schools seeks a procurement/finance professional to manage the District Travel Desk, coordinate travel logistics, and oversee insurance programs. The role requires strong policy development, attention to detail, and excellent communication skills.

The ideal candidate has a Bachelor's degree in business or a related field and at least 5 years of school finance or related experience, with the ability to analyze information and enforce district policies.