District Purchasing & Compliance Coordinator

Young World Physical Education; Vicksburg (MS); On-site; USD 39,851 - 65,936; Full time

Job summary

Vicksburg-Warren School District is seeking a Purchasing Coordinator for the Finance Department in Vicksburg, MS. The role focuses on managing all facets of the district's purchasing functions, ensuring compliance with Mississippi laws and district policies, and supporting cost-saving bulk purchases.

Responsibilities include preparing bid documents, supervising purchase orders under $5K, processing travel requests, maintaining vendor files, and providing purchasing support to bookkeepers and

Qualifications

• Experience in the purchasing field.
• Ability to plan and coordinate activities involved in purchasing and accounting.

Responsibilities

• Insures that all purchases of the district are in compliance with the purchasing laws of Mississippi and the policies of the District
• Monitors requisitions for feasibility of bulk-purchasing for additional cost savings
• Purchases by competitive bidding, quotations and negotiation items of supply and equipment necessary for the operation of the school district
• Investigates quantity and quality of commodities purchased
• Prepares all bidding documents, with the exception of food service, including notice to bidders, instructions to bidders, specifications and form of disposal
• Follows up on bid documents that are approved by the Board and documents date of approval
• Develops and maintains a bid file in compliance with State Law
• Approves all purchase orders with final approval for purchases any under $5K
• Process all district travel requests and settle-ups
• Maintain vendor files
• Provides purchasing support to bookkeepers and administrators across the district
• Performs other duties as assigned

Skills

Purchasing experience

Planning & coordinating purchasing

Accounting basics

Education

Associate’s Degree

Job description

Vicksburg-Warren School District is seeking a Purchasing Coordinator for the Finance Department in Vicksburg, MS. The role focuses on managing all facets of the district's purchasing functions, ensuring compliance with Mississippi laws and district policies, and supporting cost-saving bulk purchases.

Responsibilities include preparing bid documents, supervising purchase orders under $5K, processing travel requests, maintaining vendor files, and providing purchasing support to bookkeepers and