Accounting Manager - School Business Official (SBO)

Clear Creek Amana Community School District; Oxford (IA); On-site; USD 70,000 - 100,000; Full time

Job summary

Clear Creek Amana Community School District is seeking an Accounting Manager – School Business Official (SBO) to support the administration and finance goals. This 12-month position reports to the Executive Director of Finance/Board Secretary and focuses on maintaining the district's general ledger, budgeting, and compliance across accounts payable, receivable, payroll, and fixed assets.

Responsibilities include implementing internal controls, coordinating grant reporting, preparing 1099s, and

Qualifications

• Associates degree in Accounting/finance or business related field required or equivalent work experience.
• SBO certification preferred or willingness to obtain within three years.
• Experience in K-12 school district finance systems is desirable.

Responsibilities

• Maintain district general ledger and post journal entries.
• Audit cash handling and district procedures for compliance.
• Monitor accounts payable/receivable, payroll and fixed assets.
• Coordinate grant financial record keeping and reporting.
• Prepare monthly financial reports and budgets for departments.
• Reconcile bank statements and perform year-end close tasks.

Skills

GAAP knowledge

Financial reporting

Budgeting

Internal controls

Communication

Education

Associate degree in Accounting/finance or business related field

Job description

Position Title:

Accounting Manager - School Business Official (SBO)

Location:

Clear Creek Amana Community School District Office (Oxford, IA)

Reports to:

Executive Director of Finance/Board Secretary (SBO)

Job Summary:

To support the administration and the goals of the District in a professional manner that provides a positive environment for students, staff and the general public.

Terms of Employment:

12-month employee; Salary and benefits commensurate with experience

Essential Duties and Responsibilities:

• Assists in the developing, interpreting and applying district policies, procedures, laws and regulations.
• Learn current business office processing systems and work with district staff to optimize utilization
• Recommend to the Executive Director of Finance/SBO new or revised operational policies, internal controls and segregation of duties pertinent to the business office functions.
• Update and maintain Business Procedures Manual.
• Create and maintain forms available to schools and departments.
• Audit buildings for cash handling and business procedures.
• Maintain district general ledger account numbers as needed; post journal entries and account corrections as necessary.
• Monitor and adjust chart of accounts coding in accordance with state and federal guidelines.
• Monitor for accuracy of general ledger account numbers for all accounting functions, including accounts receivable, accounts payable, payroll, fixed assets.
• Coordinates District grant financial record keeping and reporting: process grant funds and assists in the preparation of corresponding reports.
• Assist with local Categoricals; reconciling and reporting.
• Assist with annual line item budget development and monitor line-item budgets.
• Prepare building/department budgets monthly-reports.
• Administer District credit card program.
• Prepare and distribute district 1099's annually.
• Oversee District Fixed Assets
• Complete tax exempt, W9 and credit application forms as requested.
• Reconcile open enrollment and SPED tuition in/out of the District, Prepare billings.
• Monitor Medicaid reimbursement and post Medicaid general ledger journal entries.
• Be cross trained to perform backup duties for payroll, accounts payable, accounts receivable and fixed assets.
• Prepare State reports including but not limited to the Certified Annual Report (CAR), Staff BEDS, Special Education Supplement (SES) and Annual Transportation Report. Submit upon review with the Executive Director of Finance (SBO).
• Reconcile all bank statements
• Submit semi-annual fuel tax refunds
• Prepare monthly financial reports
• Print all district checks
• Assist with negotiations/contracts with Executive Director of Finance (SBO)/payroll
• Maintains professional growth through organizations workshops, seminars and/or related professional reading.
• Perform other duties and special job tasks as may be assigned by the Executive Director of Finance/SBO.

Qualifications:

In order to perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed here are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience Required (Knowledge, skills, ability):

• Quality (Projects a genuine concern for quality. Work is accurate, thorough and well organized. Uses time wisely. Seeks out and takes responsibility for additional projects.) Adheres to quality standards/procedures and frequently suggests quality improvement ideas. Develops systems and procedures to ensure high quality work. Consistently completes work on time. Encourages and develops practices for continuous improvement in work processes and systems.
• Knowledge of Job (The job and job-related responsibilities are well understood and reflected in job performance; exhibits continuous improvement and ongoing learning)
• Analytical Thinking/Independent Judgment (Effectively analyzes and solves problems. Makes high quality decisions in a timely manner. ) Self-reliant capacities to perceive, discern or make reasonable decisions. Willing and able to exercise sound judgment. Breaks down complex problems into component parts and develops solutions in a logical/scientific systematic way. Develops, analyzes, selects, implements and evaluates optimum courses of action. Takes responsibility and is accountable.
• Teamwork/Collaboration (Works well on a team. Demonstrates commitment to shared team goals. Builds relationships.) Collaborates and cooperates in order to achieve group objectives. Listens, responds and expresses disagreement constructively. Encourages all team members to contribute their ideas and skills. Seeks and understands other people's viewpoints.
• Initiative/Dependability (Identifies what needs to be done. Does more than what is normally required in work situations). Takes action prior to being asked or before the situation requires it. Resourceful and follows direction.
• Motivation/Self-Management (Strives to achieve. Perseveres. Demonstrates adaptability). Commits self and others to accomplish challenging objectives. Recovers quickly when progress is stalled by obstacles or adversity.
• Technical Skills (Exhibits proficiency in and uses required computer applications to maximize efficiency.) Computer applications include but not limited to Microsoft office, Google, Software Unlimited, Frontline Technologies (AESOP/Time & Attendance), Powerschool, InTouch Receipting, Spend Dynamics
• Communication (Communicates effectively both verbally and in written forms. Communicates up, down and across the organization and maintains constructive working relationships. Listens to others.) Speaks clearly and concisely; expresses thoughts and ideas easily in groups and in one to one conversations. Conveys information (written/verbal) and ideas accurately and clearly. Provides input/feedback in a timely, direct and candid manner. Shows interest in what others have to say: listens well in a group to enhance understanding and quality of participation.
• Managing Change/Adaptability (Demonstrates good understanding of organizational changes and communicates support and/or leadership for such change.)
• Professional/Conflict Resolution (Positive approach. Recognizes, mediates and resolves conflicting people, priorities and resources.) Displays professional and positive manner with students, families, employees, co-workers and administration. Ensures that conflicts are resolved in a professional manner and recognizes when to request additional resources to help resolve the situation.
• Professional Development (Takes responsibility for own development and learning). Encourages and develops practices for continuous improvements in work processes and systems. Continually learns from personal experience; actively seeks opportunities for learning and self-development; requests feedback and welcomes advice when it is offered.
• Customer Service Oriented. Goes above and beyond what the students, families, employees, co-workers and administration expect. Listens to ensure understanding, convey empathy and develop and deliver services with customer needs and satisfaction as a primary point of focus.
• Confidentiality Able to exercise discernment and preserve confidentiality of private and/or privileged data and information.

Licenses, Certifications, Bonding and/or Testing Required:

• Associates degree in Accounting/finance or business related field; or equivalent work experience in accounting or business related field
• K-12 school district experience preferred
• School Business Official certification, or willingness to obtain within three (3) years after initial date of employment

Evaluation:

Performance of this job will be evaluated annually in accordance with provisions of Board Policy on Evaluation of Personnel

Physical Demands:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.)

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk, use hands to finger, handle or feel; and reach with hands and arms. Employee will sit for long periods of time. The employee is occasionally required to reach with hands and arms, stoop, kneel or crouch. Specific vision abilities required by this job include close vision and depth perception. The employee is occasionally required to lift and/or move up to 25 pounds.

Working Environment:

(The working environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.)

Tobacco-free and drug-free, climate controlled working and learning environment. This role routinely uses standard office equipment such as computers, calculators, phones, photocopiers, filing cabinets and fax machines. Noise level in the work environment is usually moderate; however, due to the number of persons working in a limited amount of space, there can be distractions. This role may occasionally require work outside the typical work day.

The information contained in this job description is in compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned.

The Clear Creek Amana Community School is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status or disability.