District Clerk'S Office - Court Clerk, Intermediate (Jail Magistrate)

County of El Paso, Texas; El Paso (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

County of El Paso, Texas is seeking an Intermediate Court Clerk to support civil, criminal and probate documentation. The role involves preparing case files, handling court documents, and performing data entry with strict adherence to deadlines.

The position requires shift work for a 24/7 operation, including holidays and late hours. Experience in legal procedures, customer service, and bilingual communication are highly valued.

Qualifications

• Associates Degree in Criminal Justice or related field and two years of office clerical experience; with experience in legal procedures, terminology, the court system, and customer service.
• Depending on area assigned, one year cashier experience may be required.
• Criminal Background Check and bilingual (English-Spanish) preferred.

Responsibilities

• Assists the Court in retrieving, organizing, and preparing case files prior to submission to courts and hearings.
• Creates, corrects events, dispositions and statistical closures; ensures data entered on documents is accurate.
• Ensures the computed court costs and fees are according to court dispositions and judgments.
• Attends court proceedings and creates documents on arraignments, jail pleas, dispositions, dismissals, bond orders, and judgments.
• Prepares documents for verdicts and sentencing; files, scans, and stores documents.
• Performs electronic filing and assists attorneys in collecting information.
• Reviews and processes various applications or documents; maintains confidential records.

Skills

Customer service

Interpersonal communication

English usage

Attention to detail

Bilingual English-Spanish

Education

Associates Degree in Criminal Justice or related field

Tools

Windows/Microsoft Office

Job description

Minimum Qualifications

This position requires shift work for a 24/7 operation and will require working non-traditional working hours such holidays, weekends, and late nights.

Acceptable Experience and Education Associates Degree in Criminal Justice or a directly related field and two (2) years of office clerical experience; with experience in legal procedures, terminology, the court system, and customer service.

Depending on area assigned: with one (1) year cashier experience.

Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates, Licenses, and other Requirements

In order to access into the County’s network and systems, a personal smart device is required by the hire start date.

Depending on area of assignment:

Deputy Clerk deputizing; may require AOP certification.

Certified Clerk from Texas Justice Court.

Master Certified Clerk from Texas Justice Court.

May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

Typical Duties

Essential Duties

• Assists the Court in retrieving, organizing, and preparing case files prior to submission to courts and hearings;
• Creates, corrects events, dispositions and statistical closures; Ensures data entered on documents is accurate;
• Ensures the computed court costs and fees are according to court dispositions and judgments;
• As directed attends court proceedings; creates documents on arraignments, jail pleas, dispositions, dismissals, bond orders, and judgments;
• Prepares documents for verdicts and sentencing at completion of trials; Files, scans, and stores documents;
• As directed conducts criminal searches for customers and agencies; prepares certified copies and disposition letters as needed; receives, documents, scans, and executes warrants, subpoenas, and alias capias; processes warrant declines;
• Meets statutory timelines required for judgments and issues credits for time served by the defendants;
• Prepares court docket; retrieves, organizes and prepares case files prior to submission to courts and hearings;
• Prepares requests, subpoenas, abstracts, orders of sales, executions, citations, service packets, and related legal documents;
• Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures and regulations;
• Researches information on case files, collections, judgements, cash bonds, status of cases as requested;
• Conducts criminal searches for customers and agencies; prepares certified copies and disposition letters as needed;
• Files, sorts and close case files; performs data entry of files and other legal documentation into an automated data base;
• Calculates civil court costs on bond forfeiture cases; completes release/detain order, bond order, etc.;
• Calculates proper fees for filings of cases, writs, executions, subpoenas and related documents;
• Performs electronic filing;
• Assists attorneys in collecting information;
• Scans new cases, prints out judgments, files motions and orders;
• Secures authorized signatures on legal documents and delivers to appropriate party or department;
• Reviews the completion of various applications or documents and processes;
• May handle sealed cases;
• Attends and participates in meetings, training and information sessions; Stays abreast of new trends, statutes, laws, and innovations in the field;

Depending on area of assignment Reports disposition of cases; Assists in elimination of errors; Creates, codes, and documents civil, criminal, probate files and non-arrest warrants; performs data entry of minutes, filing and file control; Delivers and picks up paperwork from the jail; Records executions issued and the returns on the executions; Keeps index of parties to all suits filed in the court; Assists with jurors and contact updates; contacts jurors; creates list of jurors for selection; prepares paperwork for verdicts/sentencing; distributes checks to jurors; Takes and processes fingerprints; Orders revoking personal recognizance bonds; Coordinates jury trial requests through jury hall; Receives payments; balances receipts with cash, credit cards, etc.; and processes mail; Receives appropriate fees; ensures that all information on check(s) is in compliance with check acceptance policy; records all pertinent information in order to cross reference transaction with valid identification and receipts; and Is responsible for handling large amounts of money and balancing daily monies (cash, checks, and credit card transactions) to receipts at close out.

Other Important Duties*

• Substitutes, if assigned, for immediate supervisor or coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;
• Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and
• Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills;
• Performs such other related duties as may be assigned.

Be available for work beyond standard workday or workweek hours as necessary to include shift work.

As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Job Summary

Summary of PositionThe Court Clerk, Intermediate under general supervision, prepares, files, arranges, and maintains all, but not limited to, civil, criminal and probate legal documentation for a specific court and judge. The Court Clerk, Intermediate is distinguished from the entry-level Court Clerk by greater discretionary authority and work complexity.

Depending on area assigned: Incumbent provides clerical, administrative, and/or cashier support to a specific County office or department.

Additional Information

Minimum Requirements: Knowledge, Skills, and Abilities

Knowledge of:court system; court proceedings; legal terminology; the principles and practices of effective customer service; office practices and procedures; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications; methods and computer equipment to include Windows and Microsoft based products.Depending on area assigned: cashiering and bookkeeping practices, policies, and procedures.

Skill/Ability to: be able to plan and execute work both independently and as a team member; work expeditiously and accurately under pressure with high volume of work; operate personal computer using standard office operating software and general office equipment; prepare and maintain records; maintain filing systems; conflict resolution with the public; time management; prioritize work with attention to detail; be flexible and adaptable to change; communicate effectively both orally and in writing; be dependable; deal with the public courteously and effectively; work under stressful conditions, and establish and maintain cooperative and effective relationships with those contacted during the course of work; Pass a Criminal Background Check; Bilingual (English-Spanish) preferred.Depending on area assigned:perform routine calculations to count currency, make change, and prepare daily cash reports; conduct mathematical calculations

Each and every county position requires the following professional skills and abilities as key and necessary elements of performance:

• Demonstrate regular and reliable attendance;
• Work well with others and participate fully in a team oriented environment;
• Interface with other employees and customers in a courteous and respectful manner;
• Maintain strict confidentiality;
• Project positive support of their department and all county organizations at all times; and,
• Maintain and enhance the County's commitment to customer service excellence

Organizational Relationships

Reports to: Supervisor, Manager, or designee

Directs: This is a non-supervisory position

Other: Has frequent contact with representatives of courts, law enforcement agencies, general public and other county employees