PUBLIC DEFENDER'S OFFICE - OFFICE ASSISTANT

EP ENERGY; El Paso (TX); On-site; USD 38,000 - 56,000; Full time

Job summary

EP ENERGY is seeking an experienced office/clerical professional to support routine document preparation, data entry, and front‑line customer service for County operations. The role emphasizes confidentiality, teamwork, and accurate record keeping.

The ideal candidate will be bilingual in English/Spanish and possess a high school diploma with at least one year of related experience. A Deputy Clerk credential and driver’s license may be required.

Qualifications

• High school diploma or equivalent is required.
• 1 year of office/secretarial or customer service experience preferred.

Responsibilities

• Prepare routine documents and correspondence for review and approval.
• Greet and assist County personnel, officials and the public in person and by phone.
• Enter data, maintain records, files, databases and reports.
• Perform clerical duties: inventory, scheduling, payroll documents, and information flow.
• Receive and sort mail, packages, and communications with confidentiality.
• Maintain confidentiality and report equipment maintenance needs.
• Substitute during temporary absences to maintain operations.
• Support training and mentoring to develop leadership, management and safety skills.
• Perform other related duties and maintain a safe workplace.
• As Disaster Service Worker, may be required during emergencies.

Skills

Bilingual (English/Spanish)

Education

High school diploma or equivalent

Deputy Clerk deputizing

AOP certification

Driver's license (valid)

Job description

Acceptable Experience And Education

High school diploma or equivalent and one (1) year of office/secretarial/customer service experience.

Minimum Qualifications

• Bilingual in English/Spanish preferred*

Acceptable Experience And Education

High school diploma or equivalent and one (1) year of office/secretarial/customer service experience.

Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates And Licenses Required (Depending On Area Of Assignment)

May require Deputy Clerk deputizing; may require AOP certification;

May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

In order to access into the County’s network and systems, a personal smart device is required by the hire start date.

Typical Duties

Essential Duties

Assists with preparing routine documents and correspondence for review and approval. Involves: Use of personal copier for the preparation of basic documents, correspondence, memoranda, forms and certificates; prepares agendas, schedules, seating charts, and any informational material as required;

Greets and assists County personnel, officials and the public in person and over the telephone. Involves: Greeting and responding to visitors and personnel in a professional manner; exercises proper telephone etiquette, responds to inquiries, takes messages and forwards inquiries to the appropriate party;

Reviews and enters data, maintains records and files, databases and record keeping sources. Involves: Reviews and verifies routine data, coding and data entry, establishment and maintenance of filing system and reports;

Performs a variety of related office clerical duties and support functions. Involves: Maintain inventory and order office supplies, schedule meetings, prepare payroll documents and complex records, receipt and conveyance of information within area of responsibility;

Receives and sorts mail, interoffice correspondence, packages and other communications. Involves: Identification of recipient and delivery priority, review and maintenance of appropriate level of confidentiality, and distribution of all communications;

Maintains confidentiality;

Reports any equipment maintenance needs for appropriate action;

Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;

Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and

Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills;

Other Important Duties

Performs such other related duties as may be assigned.

Maintains a safe and healthy work place environment.

As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Depending On Areas Assigned

• Performs electronic filing;
• Assists attorneys in collecting information;
• Pulls dockets, scans new cases, prints out judgments, files motions and orders, and redacts information;
• Secures authorized signatures on legal documents and delivers to appropriate party or department;
• Reviews the completion of various applications or documents and processes;
• Troubleshoots problems and/or issues with office applications;