COUNTY CLERK'S OFFICE - RECORDS DISTRIBUTION SPECIALIST

EP ENERGY; El Paso (TX); Vor Ort; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

El Paso County is seeking a Records Clerk to receive, verify, and manage departmental records. The role requires handling requests from the public and ensuring proper filing, imaging, and archival processes.

The position involves processing documents, maintaining confidentiality, and supporting record retrieval and reporting across multiple databases. A high school diploma and relevant warehousing/storekeeping experience are required.

Qualifikationen

• High school diploma or equivalent and 1 year in warehousing or storekeeping.
• Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
• Access to the County network may require a personal mobile smart device and related permissions.

Aufgaben

• Receives, authenticates, maintains, disseminates, and tracks departmental records.
• Documents the sealing or destruction of records per procedures.
• Provides plains or certified copies of records upon request.
• Interacts with the general public handling records requests.
• Responds to requests in person, by mail, and by telephone per policies and regulations.
• Inputs data into computer systems to support document retrieval.
• Compiles and maintains statistical reports from multiple databases.
• Maintains confidentiality and ensures security of digitized records.
• Drives to various locations and maintains mileage logs as required.

Kenntnisse

Warehousing

Storekeeping

Records management

Ausbildung

High school diploma or equivalent

1 year warehousing or storekeeping experience

Jobbeschreibung

Acceptable Experience and Education

High school diploma or equivalent and one (1) year in warehousing or storekeeping.

Minimum Qualifications

Acceptable Experience and Education

High school diploma or equivalent and one (1) year in warehousing or storekeeping.

Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates And Licenses Required (Depending On Area Of Assignment)

In order to access the County’s network and systems, a personal mobile smart device is required by the hire start date.

May require Deputy Clerk deputation;

May require or obtain by date of hire a valid driver’s license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

Typical Duties

• Receives, authenticates, maintains, disseminates, and tracks departmental records and information;
• Documents the sealing or destruction of records as mandated by established procedures;
• Provides plains or certified copies of records upon request;
• Interacts with the general public by handling records requests;
• Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures and regulations;
• Scans or reads incoming materials to determine how and where they should be classified or filed;
• Inputs data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval;
• Reviews records and reports to determine proper media (paper, microfilm), reproduction processes, and electronic data processing required;
• Assists with the conversion of digital images to microfilm and the maintenance of microfilm libraries and inventory;
• Prepares documents for imaging, operates electronic scanning equipment, and converts scanned material to digital format;
• Performs image validation to ensure all documents are imaged and indexed correctly;
• Ensures safety, security, and confidentiality of digitized records;
• Compiles and maintains statistical reports to track data, extracting and compiling data from multiple databases;
• Reviews records retention policies and schedules to determine timetables for transferring active records to inactive or archival storage, for reducing paper records to micrographic form, or for destroying obsolete or unnecessary records;
• Monitors the storage and disposition of records according to approved retention schedules and to ensure compliance with all applicable Federal, State and Local regulations;
• Adds new material/loose papers to file records or create new records as necessary;
• Finds, retrieves, and makes copies of information from files in response to requests and deliver information to authorized users;
• Tracks, traces, distributes files to and from their destinations, expediting orders when necessary;
• Packs and unpacks files/file boxes to be stocked on shelves in warehouse;
• Stores items in an orderly and accessible manner in warehouses or other areas;
• Examines and inspects file items for wear or damage; shifts and re-boxes as necessary;
• Receives and verifies all file items are distributed, received, and records data manually or using computer
• Marks file items using identification tags, stamps, electric marking tools, or other labeling equipment;
• May perform various clerical and administrative tasks as assigned;
• Drives to various locations throughout the County; maintains mileage logs, performs pre-trip vehicle inspections, records gasoline purchase, maintenance, and repairs;
• Answers questions about records or files;
• Maintains confidentiality;

Other Important Duties

• Performs such other related duties as may be assigned.
• Maintains a safe and healthy work place environment.
• As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Depending On Area Assigned

• Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;
• Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and