(DEPARTMENTAL INTERNAL ONLY) DISTRICT CLERK'S OFFICE - COURT CLERK, SENIOR

County of El Paso; El Paso (TX); Presencial; USD 42.000 - 65.000; Jornada completa

Descripción de la vacante

County of El Paso Court Clerk, Senior position within the District Clerk's Office is seeking a seasoned professional to manage civil, criminal and probate documents and coordinate with judges and staff to ensure accurate case records.

The role includes supervising and mentoring staff, supporting hiring decisions, and ensuring timely processing of court costs while delivering high-quality customer service in a bilingual environment.

Formación

• Associates Degree in Criminal Justice or a directly related field and two (2) years of office clerical experience; with experience in legal procedures, terminology, the court system, and customer service; to include one (1) year of developmental supervisory or managerial experience.
• Or, any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
• Knowledge of: Principles and practices of modern office administration; court system; court proceedings; legal terminology; customer service; English usage, grammar, punctuation and spelling; effective interpersonal communications; Windows and Microsoft products.

Responsabilidades

• Provides input on performance evaluations, and makes recommendations on hiring, terminating, and disciplining personnel.
• Motivates and works with employees to correct deficiencies.
• Plans, directs, and coordinates, through subordinate-level staff, the department work plan.
• Assists with managing the career development and performance of staff assigned.
• Meets with management staff to identify and resolve problems.
• Assigns projects on areas of responsibility; and reviews and evaluates work methods and procedures.
• Assists with developing internal policies and procedures;
• Assists the Court in retrieving, organizing, and preparing case files prior to submission to courts and hearings.
• Creates, corrects events, dispositions and closures; ensures data accuracy on documents.
• As directed attends court proceedings; creates documents on arraignments, jail pleas, dispositions, etc.
• Records executions issued and the returns on the executions; keeps index of parties to all suits.
• Prepares documents for verdicts and sentencing; assists jurors and updates contact lists.
• Takes and processes fingerprints; files, scans, and stores documents.
• Meets statutory timelines required for judgments and issues credits for time served by defendants.
• Prepares court docket; retrieves, organizes and prepares case files.
• Responds to requests in person, by mail, and by telephone; researches information on case files.
• Conducts criminal searches for customers and agencies; processes warrant-related documents.
• Performs data entry of files and other legal documentation into an automated database.

Conocimientos

Bilingual English/Spanish

Supervisory experience

Customer service

Knowledge of court processes

Educación

Associates Degree in Criminal Justice or related field

Two years clerical office experience

Experience with legal terminology and court system

Descripción del empleo

* This position is for current employees of the El Paso County District Clerk's Office ONLY *

Acceptable Experience and Education

Associates Degree in Criminal Justice or a directly related field and two (2) years of office clerical experience; with experience in legal procedures, terminology, the court system, and customer service; to include one (1) year of developmental supervisory or managerial experience.

Or, any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates, Licenses, and other Requirements

In order to access into the County’s network and systems, a personal smart device is required by the hire start date.

(Depending on area of assignment):

May require Deputy Clerk deputizing; may require AOP certification.

May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

Essential Duties

Provides input on performance evaluations, and makes recommendations on hiring, terminating, and disciplining personnel;

Motivates and works with employees to correct deficiencies;

Plans, directs, and coordinates, through subordinate-level staff, the department work plan;

Assists with managing the career development and performance of staff assigned;

Meets with management staff to identify and resolve problems;

Assigns projects on areas of responsibility; and reviews and evaluates work methods and procedures;

Assists with developing internal policies and procedures;

Assists the Court in retrieving, organizing, and preparing case files prior to submission to courts and hearings;

Creates, corrects events, dispositions and statistical closures;

Ensures data entered on documents is accurate;

Ensures the computed court costs and fees are according to court dispositions and judgments;

As directed attends court proceedings; creates documents on arraignments, jail pleas, dispositions, dismissals, bond orders, and judgments;

Records executions issued and the returns on the executions;

Keeps index of parties to all suits filed in the court;

Prepares documents for verdicts and sentencing at completion of trials;

Assists with jurors and contact updates; contacts jurors; creates list of jurors for selection; prepares paperwork for verdicts/sentencing; distributes checks to jurors;

Takes and processes fingerprints;

Files, scans, and stores documents;

As directed conducts criminal searches for customers and agencies; prepares certified copies and disposition letters as needed; receives, documents, scans, and executes warrants, subpoenas, and alias capias; processes warrant declines; orders revoking personal recognizance bonds;

Meets statutory timelines required for judgments and issues credits for time served by the defendants;

Prepares court docket; retrieves, organizes and prepares case files prior to submission to courts and hearings;

Prepares requests, subpoenas, abstracts, orders of sales, executions, citations, service packets, and related legal documents;

Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures and regulations;

Researches information on case files, collections, judgements, cash bonds, status of cases as requested;

Conducts criminal searches for customers and agencies; prepares certified copies and disposition letters as needed;

Files, sorts and close case files; performs data entry of files and other legal documentation into an automated data base;

Calculates civil court costs on bond forfeiture cases; completes release/detain order, bond order, etc.;

Calculates proper fees for filings of cases, writs, executions, subpoenas and related documents;

Performs electronic filing;

Assists attorneys in collecting information;

Scans new cases, prints out judgments, files motions and orders;

Secures authorized signatures on legal documents and delivers to appropriate party or department;

Reviews the completion of various applications or documents and processes;

May handle sealed cases;

Substitutes, if assigned, for immediate supervisor or coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;

Attends and participates in meetings, training and information sessions;

Stays abreast of new trends, statutes, laws, and innovations in the field;

Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and

Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.

(Depending on area of assignment):

Reports disposition of cases;

Assists in elimination of errors;

Creates, codes, and documents civil, criminal, probate files and non-arrest warrants; performs data entry of minutes, filing and file control; and

Delivers and picks up paperwork from the jail.

Other Important Duties

Performs such other related duties as may be assigned.

Be available for work beyond standard workday or workweek hours as necessary to include shift work.

Maintains a safe and healthy work place environment.

As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Summary of Position

The Court Clerk, Senior under general supervision, prepares, files, arranges, and maintains all civil, criminal and probate legal documentation for a specific court and judge. This designation is distinguished from the Court Clerk, Intermediate classification by greater work complexity, broader work activities and some lead work authority.

Minimum Requirements: Knowledge, Skills, and Abilities

Knowledge of: Principles and practices of modern office administration; court system; court proceedings; legal terminology; the principles and practices of effective customer service; office practices and procedures; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications; methods and computer equipment to include Windows and Microsoft based products.

Skill/Ability to: be able to plan and execute work both independently and as a team member; work expeditiously and accurately under pressure with high volume of work; operate personal computer using standard office operating software and general office equipment; prepare and maintain records; maintain filing systems; conflict resolution with the public; time management; prioritize work with attention to detail; be flexible and adaptable to change; schedule, supervise, train and evaluate assigned staff; communicate effectively both orally and in writing; be dependable; deal with the public courteously and effectively; work under stressful conditions, and establish and maintain cooperative and effective relationships with those contacted during the course of work; Pass a Criminal Background Check; Bilingual (English‑Spanish) preferred.

Each and every county position requires the following professional skills and abilities as key and necessary elements of performance:

• Demonstrate regular and reliable attendance;
• Work well with others and participate fully in a team oriented environment;
• Interface with other employees and customers in a courteous and respectful manner;
• Maintain strict confidentiality;
• Project positive support of their department and all county organizations at all times; and,
• Maintain and enhance the County's commitment to customer service excellence

Organizational Relationships

Reports to: Supervisor, Manager, or designee

Directs: Provides lead work to other staff.

Other: Has frequent contact with representatives of courts, law enforcement agencies, general public and other county employees.