District Accounts Payable Specialist

Millard Public Schools; Omaha (NE); In loco; USD 52.000 - 74.000; Tempo pieno

Descrizione del lavoro

Millard Public Schools in Omaha is seeking an on-site District Accounts Payable Specialist to manage district-wide AP activities. The role codes invoices, ensures proper authorization, and pays vendors timely in line with policies and budgets.

You will prepare and reconcile expense reports, assist with journal entries, and support month-end and year-end closes with the Finance team. Collaboration with sites, departments, and vendors is essential to support the district’s mission.

Competenze

• Strong knowledge of accounts payable processes and basic budgeting.
• Experience with expense reports and journal entries and accounting documentation.
• Experience in K–12 education, public sector, or governmental accounting is a plus.

Mansioni

• Review and code invoices and verify accuracy and proper authorization.
• Ensure timely payment to vendors in line with district policies and budgets.
• Prepare and reconcile expense reports and assist with journal entries for accounts payable.
• Support month-end and year-end closing with Finance and Accounting teams.
• Maintain accurate records and resolve payment discrepancies.
• Respond to internal and external inquiries and support process improvements.

Conoscenze

Finance & Accounting

Expense Reports

Journal Entries

Analytical Skills

ERP Software

Excel / Office

Attention to detail

Communication Skills

Team Collaboration

Formazione

Associate/Bachelor in Accounting

Related field degree

Strumenti

ERP Software

Spreadsheets

Office Suite

Descrizione del lavoro

Company Description

Millard Public Schools is a district of choice in the Omaha Metropolitan Area, serving more than 23,000 families with diverse pathways to college and career readiness. The district’s mission is to ensure each student develops the character, knowledge, and skills needed for personal excellence and responsible citizenship through an innovative, world‑class educational community. Educational options include neighborhood schools, Nebraska’s only K–12 International Baccalaureate Program, Montessori, Core Knowledge, extensive Advanced Placement® offerings, and multiple career academies in fields such as Health Sciences, Business, Logistics, and technical trades. Millard is a one-to-one technology district, providing students with devices and digital tools to support learning anytime, anywhere, backed by strong support from the Millard Public Schools Foundation. The Human Resources Division focuses on recruiting, selecting, and retaining high-quality staff who are committed to supporting this mission and the success of every unique learner.

Role Description

The District Accounts Payable Specialist is a full-time, on-site role located in the Omaha Metropolitan Area, responsible for managing and processing district-wide accounts payable activities. Day-to-day responsibilities include reviewing and coding invoices, verifying accuracy and proper authorization, and ensuring timely payment to vendors in alignment with district policies and budget guidelines. The specialist prepares and reconciles expense reports, assists with journal entries related to accounts payable, and supports month-end and year-end closing processes in coordination with the Finance and Accounting teams. The role also involves maintaining accurate records, resolving payment discrepancies, responding to internal and external inquiries, and supporting process improvements that enhance efficiency and financial controls. This position requires consistent collaboration with school sites, departments, and vendors to support the district’s educational mission through reliable financial operations.

Qualifications

• Candidates should possess strong Finance and Accounting skills, including familiarity with accounts payable processes and basic budgeting principles.
• Candidates should possess experience with Expense Reports and Journal Entries (Accounting), including coding, reconciliation, and documentation in an accounting system.
• Candidates should possess solid Analytical Skills to review financial data, identify discrepancies, and support accurate reporting and compliance.
• Proficiency with accounting or ERP software, spreadsheets, and general office applications is beneficial.
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines in a school district environment are preferred.
• Effective written and verbal communication skills and the ability to work collaboratively with diverse stakeholders are important.
• Relevant education such as an associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field, or equivalent experience, is advantageous.
• Experience in K–12 education, public sector, or governmental accounting is a plus.