Distribution Lead Administrative Specialist

Guardian; United States; Remote; USD 56,650 - 84,970; Full time

Job summary

Guardian Life seeks an Administrative Assistant to support the Distribution leaders in Client Solutions and Wealth Management. The role requires strong organization, attention to detail, professionalism, and the ability to manage multiple administrative tasks in a fast-paced environment.

You will handle calendar management, travel arrangements, expense reporting, correspondence, meeting logistics, and filing.

Qualifications

• Degree in Business Administration or related field, or equivalent experience.
• 2–4 years of administrative or support experience.
• Strong organizational and time management skills.

Responsibilities

• Provide administrative support to Distribution leaders and ensure professional service.
• Assist with calendar management, scheduling, and logistics.
• Coordinate travel arrangements and itineraries.
• Prepare and submit expense reports.
• Assist with correspondence, reports, and presentations.
• Coordinate conference room bookings and virtual meeting setup.
• Respond to routine inquiries from internal and external stakeholders.
• Maintain organized filing systems (electronic and physical).
• Assist with purchase order requests and vendor payments with sourcing and finance.
• Support department projects, events, and team initiatives.
• Prioritize daily tasks to meet deadlines and ensure accuracy.

Skills

Organization

Time management

Communication

Confidentiality

Customer service

Teamwork

Education

Associate's or Bachelor's degree in Business Administration

Tools

MS Office

Video conferencing tech

Job description

Guardian Life seeks an Administrative Assistant to support the Distribution leaders in Client Solutions and Wealth Management. The role requires strong organization, attention to detail, professionalism, and the ability to manage multiple administrative tasks in a fast-paced environment.

You will handle calendar management, travel arrangements, expense reporting, correspondence, meeting logistics, and filing.