Distribution Center Office Coordinator

Crate & Barrel; Wilmer (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Crate & Barrel is seeking a Distribution Center Office Coordinator to manage office operations, invoicing, and payroll timekeeping for distribution and crossdock teams. You will support daily administrative tasks and help ensure accurate records and smooth communications.

The role requires proficiency with Google Suite, strong attention to detail, and the ability to multitask in a fast-paced, growing environment. A high school diploma or GED is required, with a bachelor's degree preferred.

Qualifications

• Proficient typing and basic computer operation.
• Strong attention to detail.
• Customer service approach.
• Excellent time management and ability to handle interruptions.
• Ability to prioritize and multitask in a fast-paced environment.
• Understanding of training and communications resources.
• Awareness of loss prevention, security and safety policies.
• Strong written and verbal communication.
• Proficient with Google Suite.
• Basic English language proficiency.

Responsibilities

• Manage flow of office operations and procedures (receiving, bookkeeping, correspondence, filing, supplies) and ensure consistency.
• Assigned as timekeeper for payroll; support payroll processing.
• Reconcile payroll hours for temp and Crate associates and PM reporting.
• Partner with operations to complete invoicing approval and submission.
• Provide financial reporting and forecasting support.
• Compile, organize, and maintain records of business transactions.
• Coordinate with departments to ensure compliance with processes and paperwork.
• Maintain cleanliness and order of work areas.
• Rotate through departments to meet business demands.
• Participate in training on technology upgrades and new systems.
• Perform tasks assigned by leadership to achieve productivity and quality goals.

Skills

Typing

Attention to detail

Customer service

Time management

Multitasking

Written communication

Verbal communication

Google Suite proficiency

English language proficiency

Education

High School Diploma or GED

Bachelor degree preferred

Tools

Google Suite

Job description

The Distribution Center Office Coordinator is an administrative professional responsible for managing office communications and facilitating key tasks and procedures including invoicing and assigned as timekeeper for payroll purposes, also generally supporting the distribution/crossdock operations.

A day in the life as a Distribution Center Office Coordinator

• Manages flow of office operations and procedures, such as receiving process, bookkeeping, flow of correspondence, filing, requisition of supplies, and other clerical responsibilities, and ensures consistency.
• Assigned as timekeeper for payroll, and supports operations to ensure associates are paid properly.
• Reconciles payroll hours for temp and Crate associates and responsible for PM and other operational reporting requirements - including data entry and analysis.
• Partners with operations to complete invoicing approval and submission.
• Provides financial reporting and forecasting support.
• Compiles, organize, and maintain records of business transactions
• Coordinates with various departments within the company to ensure compliance with processes and paperwork
• Maintains cleanliness and order of work areas
• Rotates through different departments, as necessary, to meet the demands of the business
• Participates in ongoing training regarding technology upgrades and new systems applicable to the position
• Performs all job tasks assigned by the leadership staff to achieve and maintain daily productivity and quality goals

What you’ll bring to the table…

• Proficient at typing and basic computer operation
• Strong attention for detail
• Customer service approach
• Excellent time management skills and ability to complete daily tasks when faced with frequent interruptions
• Ability to prioritize and multitask in a fast paced and growing environment
• Possess a complete understanding of training and communication resources relevant to the position
• Maintains an awareness of loss prevention, security and safety following the guidelines as outlined in the Company Code of Conduct and Associate Policy manuals
• Strong written and verbal communication skills
• Proficient with Google Suite
• Basic English Language proficiency required

We’d love to hear from you if you have…

• A minimum of 3 years of related experience
• High School Diploma or GED equivalent. Bachelor degree is preferred