Distribution Center Office Coordinator

Crate & Barrel; Cranbury Township (NJ); On-site; USD 42,000 - 62,000; Full time

Job summary

Crate & Barrel is seeking an Distribution Center Office Coordinator to manage office communications and support key clerical tasks within the distribution environment. This role handles invoicing, timekeeping for payroll, data entry, and assists with reporting while coordinating with multiple departments.

The position requires a detail-oriented, customer-service minded individual with strong time management and Google Suite skills to thrive in a fast-paced setting.

Qualifications

• Minimum 3 years of related experience.
• High School Diploma or GED; Bachelor preferred.
• Proficient in Google Suite and basic computer operations.

Responsibilities

• Manage flow of office operations and procedures, including invoicing and filing.
• Serve as timekeeper for payroll and support accurate associate pay.
• Reconcile payroll hours and support PM and operational reporting.
• Assist invoicing approval and submission with operations.
• Provide financial reporting and forecasting support.
• Maintain records of business transactions and ensure compliance.
• Coordinate with departments to follow processes and paperwork.
• Maintain clean, organized work areas and rotate through departments as needed.
• Participate in training on technology upgrades and new systems.
• Perform tasks assigned by leadership to meet daily productivity goals.

Skills

Typing

Attention to detail

Customer service

Time management

Multitasking

Communication skills

Google Suite

English proficiency

Education

High School Diploma or GED

Bachelor degree preferred

Tools

POS systems

Job description

The Distribution Center Office Coordinator is an administrative professional responsible for managing office communications and facilitating key tasks and procedures including invoicing and assigned as timekeeper for payroll purposes, also generally supporting the distribution/crossdock operations.

• Manages flow of office operations and procedures, such as receiving process, bookkeeping, flow of correspondence, filing, requisition of supplies, and other clerical responsibilities, and ensures consistency.
• Assigned as timekeeper for payroll, and supports operations to ensure associates are paid properly.
• Reconciles payroll hours for temp and Crate associates and responsible for PM and other operational reporting requirements - including data entry and analysis.
• Partners with operations to complete invoicing approval and submission.
• Provides financial reporting and forecasting support.
• Compiles, organize, and maintain records of business transactions
• Coordinates with various departments within the company to ensure compliance with processes and paperwork
• Maintains cleanliness and order of work areas
• Rotates through different departments, as necessary, to meet the demands of the business
• Participates in ongoing training regarding technology upgrades and new systems applicable to the position
• Performs all job tasks assigned by the leadership staff to achieve and maintain daily productivity and quality goals

Knowledge, Skills, and Abilities

• Proficient at typing and basic computer operation
• Strong attention for detail
• Customer service approach
• Excellent time management skills and ability to complete daily tasks when faced with frequent interruptions
• Ability to prioritize and multitask in a fast paced and growing environment
• Possess a complete understanding of training and communication resources relevant to the position
• Maintains an awareness of loss prevention, security and safety following the guidelines as outlined in the Company Code of Conduct and Associate Policy manuals
• Strong written and verbal communication skills
• Proficient with Google Suite
• Basic English Language proficiency required

Experience Required

• A minimum of 3 years of related experience
• High School Diploma or GED equivalent. Bachelor degree is preferred

Physical and Visual Activities

• On a daily basis, must be able to remain in a stationary position for long periods depending on the day and task at issue. Must be able to constantly communicate and have visual acuity near and far. Ability to frequently operate computers/POS/office equipment, remain stationary or move around for long periods, handle paperwork, and/or push/pull. May occasionally carry files, reach, kneel, bend crouch/squat, and/or twist.

Physical Demands

• No significant physical demands associated with this job

Environmental/Atmospheric Conditions

• Usual office environmental conditions