Dispatcher

Talentify; Maplewood (NJ); On-site; USD 42,000 - 55,000; Full time

Job summary

Talentify is seeking a Dispatcher for the District Office in New Jersey. The role oversees daily bus and vendor transportation, ensuring safe, compliant, and efficient routes for students across activities.

Key duties include coordinating with schools, scheduling trips, maintaining records, and assisting with DRTRS submissions. Requires CDL B with endorsements, routing software knowledge, and Rutgers supervisor training eligibility.

Qualifications

• CDL class B with Airbrakes and P & S endorsements required.
• Experience dispatching buses or drivers preferred.
• Ability to develop and modify bus routes.
• Familiarity with Transfinder or similar routing software.
• Proficient with Google, Word, and Excel.
• Must obtain Rutgers Supervisor training certificate if not held.
• Knowledge of DRTRS filing and state regulations.
• Background check and proof of U.S. citizenship or legal status.

Responsibilities

• Coordinate with schools to maximize transportation efficiency.
• Oversee daily bus and vendor transportation dispatch.
• Schedule trips for field trips and athletics.
• Maintain trip destination databases and update directions.
• Assist in assigning drivers for routes and trips.
• Maintain driver and transportation records per requirements.
• Track and maintain vehicle inspection and maintenance records.
• Prepare requisitions for department purchases.
• Communicate with parents and district staff on paperwork.
• Coordinate with vendors for scheduling and contracts.
• Assist with DRTRS submissions for NJ.
• Develop and maintain existing routes and new routes.
• Prepare state and local transportation reports.
• Occasionally drive an assigned route as needed.
• Provide emergency substitutions for drivers when needed.
• Supervise transportation staff in the absence of leadership.
• Inform leadership about emergencies and incidents.

Skills

CDL Class B with Airbrakes/P&S

Pre-trip inspections

Dispatcher/driver experience

Route development

Transportation software (Transfinder)

Google/Microsoft Word/Excel

Education

Rutgers Supervisor training certificate

Tools

Transfinder

Job description

Position Type: Support Staff/Dispatcher

Date Posted: 9/8/2026

Location: District Office

Date Available: Immediately

Closing Date: Until Filled

DISPATCHER

1.0 FTE - DISTRICT

AVAILABLE IMMEDIATELY

THE POSITION

The dispatcher will work closely with the Transportation Coordinator and all Educational Service Commissions in the development and implementation of all bus and van routes for the district. The dispatcher will oversee the daily dispatch of buses, both in district and vendor operated. To enable each student through safe and efficient transportation to take full advantage of the complete range of curricular and extracurricular activities offered by the district's schools. To ensure the district complies with all federal and state laws concerning transportation and compliance.

QUALIFICATIONS REQUIRED

• 1. Hold a CDL class B with Airbrakes, P & S endorsements
• 2. Ability to perform pre-trip safety inspections
• 3. Experience as a dispatcher or driver.
• 4. Experience developing bus routes.
• 5. Excellent knowledge of Transfinder (or other transportation routing software).
• 6. Computer literate-Experience with Google, Microsoft Word, & Excel.
• 7. Must have or be willing to obtain the Rutgers Supervisor training certificate.
• 8. Working knowledge of the filing of the DRTRS.
• 9. Required criminal history background check and proof of U.S. citizenship or legal resident/immigrant status.

PRIMARY RESPONSIBILITIES

• 1. Maintain timely and effective communications with all schools to maximize operational efficiency.
• 2. Receive, review, and follow up with all correspondence in a timely and effective manner.
• 3. Act as point of contact for both in-district and out of district school personnel for the scheduling of all trip requests for field trips, athletics, and any other extra-curricular trips.
• 4. Maintain a database of all trip destinations, updating directions from each school as necessary.
• 5. Assist in assigning drivers for routes and trips.
• 6. Collect all confidential documentation related to drivers/bus aides Transportation related files as required in accordance with statutory requirements.
• 7. Maintain Transportation staff attendance records.
• 8. Maintain detailed records for each of the district-owned vehicles, from daily inspection sheets submitted by the drivers, through maintenance requests, to complete repair orders as necessary.
• 9. Maintain vehicle records pertaining to periodic maintenance and bi-annual state vehicle inspections.
• 10. Prepare requisitions for purchases made by the Transportation Department.
• 11. Communicate with parents, district staff, and non-public schools to process all necessary paperwork to complete Aide in Lieu payments.
• 12. Act as a liaison between the district and contracted vendors for scheduling/contracting
• 13. Assist in gathering information to complete the DRTRS submission for the State of New Jersey
• 14. Assist in maintaining existing routes as well as developing new routes.
• 15. Assist with State, County, and local reports, including accident reports
• 16. Drive an assigned route as warranted.
• 17. Performs other duties as assigned for efficient operation of the transportation office.
• 18. Be available by telephone from 6:00am for drivers and aides needing emergency substitutes on school days and at hours necessary to accommodate district needs.
• 19. In the absence of the Transportation Coordinator and Assistant Transportation Coordinator, supervise the district's Transportation Department and all transportation department personnel.
• 20. Performs all other duties assigned by the Transportation Coordinator.
• 21. Inform the Transportation Coordinator, the Business Administrator, and the Superintendent about all emergency situations.

TERMS OF EMPLOYMENT

12 Months

Salary to be determined by the Board