Dispatch & Transportation Operations Coordinator

Krapf Group - School Bus and Transportation; Elizabethtown (Lancaster County); On-site; USD 42,000 - 54,000; Full time

Job summary

Krapf Group is seeking an experienced Office Dispatcher/Operations Assistant to support day-to-day district operations under the Contract or Operations manager. You’ll coordinate routes, monitor compliance, and assist with budgets and payroll processing.

Ideal candidates have strong Excel skills, payroll knowledge, and meticulous attention to detail. This is a safety-sensitive role requiring reliable, professional, and compliant performance.

Qualifications

• Work experience as a Transportation Assistant or similar office role.
• Good knowledge of payroll procedures.
• Advanced MS Excel skills (creating spreadsheets and using financial functions).
• Organizational and time-management skills.
• Attention to detail, with an ability to spot numerical errors.

Responsibilities

• Dispatches vehicles and assigns drivers and monitors to routes.
• Monitors and enforces compliance to transportation processes, policies and procedures.
• Executes the Transportation budget in conjunction with the supervisor.
• Maintain compliance with all U.S. Department of Transportation, State, Federal Motor Carrier Safety Administration, and school district regulations.
• Manage driver qualification and background check document collection.
• Facilitates the drug and alcohol screening program for safety sensitive positions.
• Inputs and oversees all time and labor entries for department for supervisor approval.

Skills

MS Excel

Payroll procedures

Organizational skills

Time-management

Attention to detail

Education

High School Diploma or Equivalent

Job description

Krapf Group is seeking an experienced Office Dispatcher/Operations Assistant to support day-to-day district operations under the Contract or Operations manager. You’ll coordinate routes, monitor compliance, and assist with budgets and payroll processing.

Ideal candidates have strong Excel skills, payroll knowledge, and meticulous attention to detail. This is a safety-sensitive role requiring reliable, professional, and compliant performance.