Transportation Assistant

Krapf Group - School Bus and Transportation; Elizabethtown (Lancaster County); On-site; USD 42,000 - 54,000; Full time

Job summary

Krapf Group is seeking an experienced Office Dispatcher/Operations Assistant to support day-to-day district operations under the Contract or Operations manager. You’ll coordinate routes, monitor compliance, and assist with budgets and payroll processing.

Ideal candidates have strong Excel skills, payroll knowledge, and meticulous attention to detail. This is a safety-sensitive role requiring reliable, professional, and compliant performance.

Qualifications

• Work experience as a Transportation Assistant or similar office role.
• Good knowledge of payroll procedures.
• Advanced MS Excel skills (creating spreadsheets and using financial functions).
• Organizational and time-management skills.
• Attention to detail, with an ability to spot numerical errors.

Responsibilities

• Dispatches vehicles and assigns drivers and monitors to routes.
• Monitors and enforces compliance to transportation processes, policies and procedures.
• Executes the Transportation budget in conjunction with the supervisor.
• Maintain compliance with all U.S. Department of Transportation, State, Federal Motor Carrier Safety Administration, and school district regulations.
• Manage driver qualification and background check document collection.
• Facilitates the drug and alcohol screening program for safety sensitive positions.
• Inputs and oversees all time and labor entries for department for supervisor approval.

Skills

MS Excel

Payroll procedures

Organizational skills

Time-management

Attention to detail

Education

High School Diploma or Equivalent

Job description

OVERVIEW OF KRAPF GROUP:

Krapf Group Vision: Provide the best passenger transportation anytime, anywhere. Krapf is serious about service and safety. We are one of the largest private, family-owned school bus contractors in the U.S. In addition, Krapf has transit, paratransit and charter lines of business. Founded in 1942 with two employees, Krapf has grown to thousands of employees in multiple states. Krapf Corporate Headquarters is located in West Chester, Pennsylvania.

• Support Krapf vision and mission in all activities
• Demonstrate Krapf Core Values of commitment, open communication, respect and excellent service
• Represent Krapf in a professional, business-like manner
• Comply with all Krapf employee and safety policies

Description

OVERVIEW OF KRAPF GROUP:

Krapf Group Vision: Provide the best passenger transportation anytime, anywhere. Krapf is serious about service and safety. We are one of the largest private, family-owned school bus contractors in the U.S. In addition, Krapf has transit, paratransit and charter lines of business. Founded in 1942 with two employees, Krapf has grown to thousands of employees in multiple states. Krapf Corporate Headquarters is located in West Chester, Pennsylvania.

Expectations

• Support Krapf vision and mission in all activities
• Demonstrate Krapf Core Values of commitment, open communication, respect and excellent service
• Represent Krapf in a professional, business-like manner
• Comply with all Krapf employee and safety policies

Position Summary

This office position supports our day-to-day district operation functions with guidance by the Contract or Operations manager.

Essential Duties & Responsibilities

• Dispatches vehicles and assigns drivers and monitors to routes
• Monitors and enforces compliance to transportation processes, policies and procedures
• Executes the Transportation budget in conjunction with the supervisor
• Maintain compliance with all U.S. Department of Transportation, State, Federal Motor Carrier Safety Administration, and school district regulations
• Manage driver qualification and background check document collection
• Facilitates the drug and alcohol screening program for safety sensitive positions
• Inputs and oversees all time and labor entries for department for supervisor approval

Direct Reports

• None

Requirements

QUALIFICATIONS:

• Work experience as a Transportation Assistant or similar office role
• Good knowledge of payroll procedures
• Advanced MS Excel skills (creating spreadsheets and using financial functions)
• Organizational and time-management skills
• Attention to detail, with an ability to spot numerical errors

Education

• High School Diploma or Equivalent

Safety Sensitive Status

This job is considered Safety-Sensitive and incumbents are subject to random substance, drug and alcohol testing.

This job description supersedes all previous job descriptions and like documents. This job description is summarized in general terms and may not include all job responsibilities related to the position. Krapf reserves the right to interpret, clarify or make changes or revisions to this job description as specific situations warrant.

EOE

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