Dispatch Specialist - Admixtures

MAPEI Inc.; Northern (KY); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Free medical insurance

Paid time off

401K match

Dental/vision

Telemedicine

Tuition reimbursement

Job summary

MAPEI Inc. is seeking a Dispatch Specialist to coordinate outbound dispatch activities for Admixture and Grinding Aid orders across the U.S. You will work with internal teams and external partners to ensure on-time deliveries, optimal routing, and DOT compliance. Proficiency with D365 and ERP systems is preferred.

The role emphasizes communication, organization, and problem-solving in a fast-paced environment, with ongoing opportunities to improve dispatch processes and customer satisfaction.

Qualifications

• Minimum: High school diploma or equivalent; Bachelor’s degree or technical certification preferred.
• Minimum of 3 years of dispatching, logistics, or related experience preferred.
• Working knowledge of DOT/safety regulations strongly preferred.
• Experience using ERP systems required; D365 experience preferred.
• Strong communication, organization, and problem-solving skills.

Responsibilities

• Coordinate and schedule dispatch of sales orders across multiple sites.
• Review open order reports and partner with Production, Warehouse, Customer Service, and transportation providers to ensure on-time deliveries.
• Communicate delivery status, delays, and changes to internal teams and partners.
• Manage dispatch activities in D365, including tracking, documentation, and electronic ticketing workflows.
• Identify and implement process improvements to enhance dispatch efficiency.

Skills

Dispatching

Logistics

DOT knowledge

ERP systems

D365

Communication

Organization

Microsoft Office

Problem solving

Attention to detail

Education

High school diploma or equivalent

Bachelor’s degree or technical certification in Supply Chain, Logistics, Business

Tools

ERP systems

D365

Job description

Join MAPEI Corporation, a global leader in manufacturing construction chemicals and building materials — including adhesives, sealants, and specialty products used in flooring, tile, and concrete restoration.

We are currently seeking a Dispatch Specialist to join our Admixtures team. In this role, you will coordinate dispatch activities for Admixture and Grinding Aid sales orders across the U.S. region, working closely with MAPEI sites, transportation providers, operations, customer service, and production teams. This position plays a key role in supporting on‑time deliveries, efficient routing, DOT compliance, and customer satisfaction.

Key Responsibilities

• Coordinate and schedule dispatch of sales orders across multiple sites, ensuring product availability, driver/equipment alignment, and efficient delivery routing in compliance with DOT requirements.
• Review open order reports and partner with Production, Warehouse, Customer Service, and transportation providers to ensure on‑time and accurate deliveries.
• Communicate proactively with internal teams and external partners on delivery status, delays, and changing customer requirements.
• Manage dispatch activities in D365, including order tracking, documentation, and electronic ticketing workflows to support timely billing.
• Identify and implement process improvements to enhance dispatch efficiency, resource utilization, and overall customer satisfaction.
• Provide support during urgent situations (e.g., breakdowns, schedule changes), including occasional after‑hours coordination as needed.
• Adhere to all MAPEI policies, safety rules, and work procedures.
• Perform assigned tasks in conformance with procedures and instructions established in the Business Management System (BMS) and in compliance with applicable Environmental, Health, and Safety (EHS) regulatory requirements.
• Perform other related duties as assigned.

What’s in it for you

• In this role you will earn a competitive annual base salary between $60,000 - $75,000 based on your experience and qualifications.
• FREE MEDICAL INSURANCE for our employees or the option of a highly competitive medical plan with minimal monthly employee contributions.
• 17 Days of paid, sick and vacation time annually — days are prorated in year one.
• 401K retirement with up to 6% matching program.
• Excellent dental, vision programs, flex spending accounts, employer paid life insurance and free tele-med physician services.
• Various other company employee‑centric perks initiatives; tuition reimbursement programs, discounted home/auto insurance programs, supplemental life insurance, and more.

Qualifications

• Minimum: High school diploma or equivalent required; Bachelor’s degree or technical certification in Supply Chain, Logistics, Business, or a related field preferred. Equivalent combination of education and relevant experience will be considered.
• Minimum of 3 years of dispatching, logistics, transportation coordination, or related experience preferred.
• Working knowledge of DOT/safety regulations strongly preferred.
• Experience using ERP systems required; D365 experience preferred.
• Strong communication, organization, and problem‑solving skills with the ability to manage multiple priorities.
• Ability to work in a fast‑paced environment with changing demands.
• Strong attention to detail and ability to maintain accurate dispatch and delivery information.
• Working knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to build strong working relationships with internal teams and external partners.

Equal Opportunity Employer – Minority/Female/Disability/Veteran (M/F/D/V)
MAPEIP2

About Us

MAPEI is a world leader in the manufacturing of solutions of excellence for the building industry. Founded in Milan in 1937, MAPEI has more than 11,000 employees worldwide, with 100 subsidiaries in 57 countries and 86 manufacturing plants in 35 nations. Working for MAPEI

Our products are sold in residential and commercial channels, including national retail organizations. Some of our products include mortars, grouts, adhesives, concrete restorations products and various types of concrete and cement admixtures. We are extremely focused on green and sustainability initiatives, currently channeling 70% of our research work done into the development of sustainable products.

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Job Info

• Degree Level High School Diploma or GED
• Job Schedule Full time
• Job Shift Day
• Locations 530 Industrial Dr, Saint Charles, IL, 60174, US