Dispatch Coordinator

MDM Scaffolding Services; Hurst (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

MDM Scaffolding Services is seeking a Dispatch Coordinator in Hurst, Texas. This critical role manages all trucking activities, ensuring accurate and timely delivery of materials through effective communication with drivers, project teams, and leadership.

The ideal candidate will have strong organizational skills, experience in logistics coordination, and a basic understanding of trucking operations. Proficiency in Sage and Trello is preferred. Join us to ensure operational efficiency in a dynamic environment.

Qualifications

• Ability to manage multiple priorities simultaneously under time pressure.
• Effective communication with drivers, crew, and management.
• Demonstrated attention to detail in documentation and scheduling.

Responsibilities

• Schedule all outbound orders and excess pickups.
• Build and distribute the daily trucking schedule.
• Confirm all trucks are loaded correctly and on time.

Skills

Strong organizational skills

Clear communication skills

Attention to detail

Effective problem-solving

Basic knowledge of trucking operations

Tools

Sage accounting software

Trello

Job description

MDM Scaffolding Services LLC | Full time

Dispatch Coordinator

Hurst, United States | Posted on 05/08/2026

The Dispatch Coordinator is a high-tempo,detail-driven operations role responsible for scheduling and managing alltrucking activity at MDM Scaffolding. This position serves as the centralcommunication hub between drivers, yard crew, project teams, and companyleadership — ensuring every load goes out correctly, on time, and with completedocumentation. Success in this role requires a calm, organized approach underdaily pressure and a strong commitment to accuracy and team accountability.

Trucking Scheduling & Dispatch

• Schedule alloutbound orders, excess material requests, excess pickups, returns, andstraight rental ship and returns.
• Coordinate with theE&D team on trucking needs and integrate into the daily schedule.
• Plan routes and loadsequences to maximize truck efficiency and minimize unnecessary trips.

Excess Pickup Management

• Maintain a livetracker of all excess pickup requests, clearly identifying what has beencompleted and what remains pending.
• Proactively scheduletrucking to close out open pickup requests in a timely manner.
• Verify that driversobtain signed paperwork and take required photos for every job, daily.
• Ensure alldocumentation is added to the correct Trello card and submitted to each day.
• Confirm daily truckinspection sheets are completed correctly and turned in; report any vehicleissues to AIC immediately.
• Monitor Trello dailyto ensure drivers are uploading photos to the correct card and advancing cardsto the appropriate stage.
• Follow up withdrivers as needed to maintain board accuracy and timeliness.

Daily Schedule Creation & Distribution

• Build and distributethe daily trucking schedule on time, every day, to the correct recipients viaemail.
• Communicate eachdriver's plan clearly before dispatch, including load details, destinations,and any special instructions.
• Remain available toanswer driver calls and resolve issues that arise in the field.

AIC Communication

• Report all relevantissues to AIC promptly: truck problems, driver absences, scheduling conflicts,job cancellations, and Trello discrepancies.
• Maintaintransparent, real-time communication so leadership is never caught off guard.

Sage System Support

• When needed, assistwith daily Sage data entry: entering returns, creating and shipping orders, andprinting return paperwork.

Truck Loading Oversight

• Confirm all trucksare loaded on time with the correct materials, loaded safely, and assigned theproper paperwork.
• Conduct spot checkson loaded trucks before departure.
• Coordinate with yardcrew to ensure efficient unloading and reloading turnarounds.

Driver Tools & Equipment

• Verify that alltrucks carry the required tools and equipment at all times.
• Report any missingor damaged tools to AIC for resolution.

Requirements

• Strongorganizational skills with the ability to manage multiple prioritiessimultaneously under time pressure.
• Clear, professionalcommunication skills — verbal and written — with drivers, crew, and management.
• Demonstratedattention to detail in documentation, scheduling, and compliance tasks.
• Effectiveproblem-solving ability; able to resolve logistics issues quickly and independently.
• Basic knowledge oftrucking operations, load safety, and route planning.
• Basic familiaritywith scaffolding materials, terminology, and rental/return workflows.
• Proficiency withemail, digital scheduling tools, and basic data entry software.

Preferred

• Experience with Sageaccounting software or similar ERP systems.
• Familiarity withTrello or equivalent project/task management platforms.
• Prior experience in dispatching, logisticscoordination, or construction operations