Dispatch Coordinator

Conexiones Tornado; Dallas (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Conexiones Tornado is seeking an entry-level Temp HR Administrative Clerk to provide general HR support. You will maintain employee records, assist with onboarding, and handle routine HR tasks while coordinating meetings and events in a Dallas office.

The role requires strong organizational skills, basic MS Office knowledge, and the ability to handle confidential information. Bilingual English/Spanish is preferred. This position is on-site in Dallas.

Qualifications

• 0–1 years of administrative or office experience preferred or required.
• Basic knowledge of Microsoft Word, Excel, and Outlook.
• Strong organizational and time-management skills.
• Good communication and customer service skills.
• Ability to handle confidential information.
• Attention to detail and accuracy.
• Bilingual English/Spanish preferred.

Responsibilities

• Greets visitors and clients and directs them to appropriate personnel.
• Maintains confidential employee records and documentation.
• Assists with onboarding and preparation of new hire packages and IDs.
• Schedules meetings, travel, conferences and department activities.
• Responds to HR inquiries and directs to HR staff as needed.
• Prepares, reviews and organizes departmental documents and reports.
• Manages inventory and issues uniforms, safety gear and badges.
• Archives Courtesy Travel Vouchers.
• Coordinates company events and manages office supplies.

Skills

Bilingual English/Spanish

Strong organizational skills

Time-management

Communication skills

Confidential information handling

Education

Two-year Associate's degree or equivalent experience

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

POSITION SUMMARY:

The Temp HR Administrative Clerk provides general administrative and clerical support to the Human Resources department. This entry-level position is responsible for maintaining employee records, organizing documentation, assisting with onboarding paperwork, and performing routine HR tasks

JOB SPECIFIC RESPONSIBILITIES: PLEASE LIST BY ORDER OF IMPORTANCE

Greets visitors and clients, ensuring they are welcomed and directed to the appropriate personnel.

Provides administrative support to the Human Resources department, including organizing, filing, and maintaining confidential employee records and documentation.

Assits HR with onboarding; prepare the new hire package, assist with onboarding procedures, provide guidance with documentation, issuance of uniforms and employee ID badges, etc

Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.

Serve as the initial point of contact for Human Resources inquiries, assessing requests and directing employees to the appropriate HR personnel for assistance.

Assists with the preparation, review, and organization of departmental documents and reports

Responsible for inventory management and issuing of employee uniforms, safety gear, replacement ID badges, and other required employment articles.

Administration and archival of Courtesy Travel Vouchers

Coordinates and communicates company events such as, holiday lunches, birthdays, volunteer events, etc.

Maintains office supplies and submits purchase orders

Other assigned duties

EXPERIENCE:

Please indicate the type of experience required/preferred for the position Required or Preferred:

0–1 years of administrative or office experience preferred required.

Basic knowledge of Microsoft Word, Excel, and Outlook. required.

Strong organizational and time-management skills. required.

Good communication and customer service skills. required.

Ability to handle confidential information. required.

Attention to detail and accuracy. required.

Bilingual English/Spanish preferred. required.

EDUCATION:

Click on the cell below to see a drop down menu of options for education. Required or Preferred:

Two-year Associate's degree or equivalent experience preferred.

High school diploma or equivalent required.

LICENSES and CERTIFICATIONS:

Please identify whether certification must be held upon hire or obtained within a designated period. Required or Preferred:

PHYSICAL DEMANDS:

Click on the cell below to see a drop down menu of options for Physical Strength Demands.

Sedentary - Exerting up to 10lbs. occasionally or negligible weights frequently; sitting most of the time.

Job Demands Frequency Brief Description of Job Demands

For each item, click on the relative Frequency cell to indicate the frequency of each physical demand.

Bending Rarely - Less than 1 hour/week

Carrying Rarely - Less than 1 hour/week

Climbing Rarely - Less than 1 hour/week

Crouching Rarely - Less than 1 hour/week

Fine Dexterity (skill/adroitness with hands; ex typing, administering shots, etc.) Constantly - 2/3 or more of the time

Foot Control (manipulation of pedals, controls, equipment, etc. with feet) Never - Never occurs

Handling Rarely - Less than 1 hour/week

Hearing (ability to interpret and differentiate between sound, etc.) Constantly - 2/3 or more of the time

Kneeling Rarely - Less than 1 hour/week

Lifting/Exerting Rarely - Less than 1 hour/week

Pushing/Pulling Rarely - Less than 1 hour/week

Reaching Rarely - Less than 1 hour/week

Sitting Constantly - 2/3 or more of the time

Standing Occasionally-Up to 1/3 of time

Talking (ability to speak coherently and be understood by others) Constantly - 2/3 or more of the time

Twisting Rarely - Less than 1 hour/week

Vision (ability to differentiate between color, to determine distance, depth perception, etc.) Constantly - 2/3 or more of the time

Walking/Moving (from one location to another to perform work) Occasionally-Up to 1/3 of time

NON - PHYSICAL DEMANDS:

Job Demands Frequency Brief Description of Non - Physical Job Demands

For each item, click on the relative Frequency cell to indicate the frequency of each non - physical demand.

Stress Demands - Person in the position is responsible for maintaining stable performance under pressure or opposition, and handling stress in a manner that is acceptable to others and to the organization. Occasionally-Up to 1/3 of time

Time Pressures – Person in the position is responsible for producing work/outcomes relatively quickly; within a specified timeframe. Occasionally-Up to 1/3 of time

Frequent Change of Tasks – Person in the position is responsible for reprioritizing workload based on the needs of the organization. Occasionally-Up to 1/3 of time

Performing multiple tasks simultaneously - Person in the position is responsible for working on a variety of different tasks simultaneously, while maintaining the quality of the work. Occasionally-Up to 1/3 of time

Tedious or exacting work – Person in the position is responsible for producing work that is routine and/or repetitious in nature. Occasionally-Up to 1/3 of time

Noisy/Distracting Environment – Person in the position will be subject to noise and distraction throughout the workday. Never - Never occurs

Variable Schedule/Overtime – Person in the position is required to work evenings and/or weekends, or is required to work overtime. Rarely - Less than 1 hour/week

Other (please describe)

ENVIRONMENTAL CONDITIONS:

Click on the cell below each heading to see a drop down menu of options of Environmental Factors.

Environmental / Health and Safety Concerns Frequency Brief Description of Working Conditions

Working conditions are relatively free from unpleasant environmental conditions. Constantly - 2/3 or more of the time

Extreme temperature (heat, cold, extreme temperature changes). Never - Never occurs

Wetness and/or humidity (bodily discomfort from moisture). Never - Never occurs

Respiratory Hazards (fumes, gases, chemicals, radiation, dust/mites and dirt). Never - Never occurs

Noise and Vibration (where earplugs would be recommended). Never - Never occurs

Working conditions are relatively free from hazards. Constantly - 2/3 or more of the time