Dispatch and Sales Co-Ordinator

Convoy Supply; Kent (WA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Employee referral bonuses

Training and development

Paid time off

Disability coverage

Overtime available

Job summary

Convoy Supply Inc. in Kent, WA is seeking a self-sufficient Dispatch and Sales Co-Ordinator to support entry of orders, manage truck shipments, and coordinate with sales to ensure on-time delivery.

The role leverages experience in fleet coordination, proficiency with Divalto and Samsara, and strong communication and organizational skills. We offer a comprehensive benefits package and opportunities for growth.

Qualifications

• Minimum 2 years of fleet coordination experience.
• Proficiency in Microsoft Office suite.
• Experience with Divalto and Samsara is preferred.
• Excellent communication and organizational skills.
• Ability to handle multiple tasks and follow up.
• Flexible hours with possible weekend work.
• Construction or building materials experience is a plus.
• Strong problem-solving and accountability.

Responsibilities

• Acknowledge and assist all customers as required
• Entry of orders received in person, via phone, fax, and email
• Acknowledge receipt of customer orders
• Check stock levels via Divalto
• Utilize Samsara (dispatching software) to manage inbound/outbound freight
• Transfer stock from other locations if necessary
• Work with sales to Schedule/Coordinate truck shipments
• Address issues that come up during transit
• Assist in resolving customer issues related to freight transportation
• Audit/correct carrier freight invoices
• Address and elevate issues when necessary
• Verify customer delivery requirements are being met
• Assist drivers/carriers throughout dispatch as needed

Skills

Fleet coordination

Communication

Organization

Problem solving

Attention to detail

Multitasking

Microsoft Office

Tools

Divalto

Samsara

Microsoft Office

Job description

Dispatch and Sales Co-Ordinator

Join Our Team at Convoy - Where Your Career Builds as Strong as Our Materials!

Founded in 1972, Convoy is North America's trusted distributor of top-tier construction materials. With over 40 locations in US and Canada, we've grown into a leader in the industry, but we never forget the core values that got us here: exceptional products, outstanding customer service, and a genuine commitment to helping our customers thrive.

At Convoy, we don't just offer jobs - we offer career-building opportunities. Here, you'll be part of a dynamic, supportive, and fun environment where your voice matters, your growth is a priority, and success is something we all share.

We're looking for passionate individuals who want to make an impact, bring fresh ideas, and be part of a team that values integrity, hard work, and collaboration. Whether you’re just starting your career or looking for your next challenge, Convoy is the place to build something meaningful – for yourself, for our customers, and for your future.

Why Convoy Supply?

• Growth Opportunities: We believe in developing our people and offering them the chance to advance.
• Teamwork at Its Best: Success isn’t just about individual effort – it’s about what we achieve together.
• Commitment to Safety: Your well-being is a top priority, every day.
• Comprehensive & Competitive Benefits: Robust benefits package designed to support you and your family's health and well-being, and peace of mind, which also include:
  • Employee Assistance Programs and Telemedicine Services
  • Retirement saving plans
  • Employee referral bonuses
  • Paid training and development
  • Paid time off (vacation, sick time and company-paid holidays)
  • Short- and Long-term disability coverage
  • Overtime available in peak periods

We’re looking for self-sufficient, motivated Dispatch and Sales Co-Ordinator for our Kent location at 19041 80th Ave S who want to help us expand our fast-growing business.

Responsibilities

• Acknowledge and assist all customers as required
• Entry of orders received in person, via phone, fax, and email
• Acknowledge receipt of customer orders
• Check stock levels via Divalto
• Utilize Samsara (dispatching software) to manage inbound/outbound freight
• If necessary, transfer stock from other locations
• Work with sales to Schedule/Coordinate truck shipments
• Address any issues that come up during transit
• Assist in resolving customer issues related to freight transportation
• Audit/correct carrier freight invoices
• Address and elevate issues when necessary
• Verify customer delivery requirements are being met
• Assist drivers/carriers throughout dispatch as needed

Requirements

• Attention to detail, must have the ability to follow up on multiple tasks
• Excellent communication, organization, and interpersonal skills
• Minimum 2 years of applicable work experience in fleet coordination
• Accountable, proactive and a problem-solver
• Organized, detail-oriented – excellent follow-up skills are essential
• Proficiency in Microsoft Office suite and preferably in Divalto
• Must be able to work flexible hours from Monday to Friday, overtime may be required and must be available to work occasionally on weekends
• 3 years experience working in a construction or building materials environment would be an asset
• Excellent written and verbal communication skills

As an Equal Employment Opportunity (EEO) employer, Convoy Supply Inc. provides job opportunities to qualified individuals without regard to race, color, ethnicity, religion, gender, sexual orientation, national origin, age, marital status, physical or mental disability, familial or military status, in accordance with applicable federal, state and local EEO laws. All candidates for employment must successfully complete pre-employment drug testing and background verification before employment is finalized.