Disaster Program Project Specialist

Government of the Virgin Islands; Charlotte Amalie, Christiansted (United States Virgin Islands, United States Virgin Islands); On-site; USD 45,000 - 65,000; Full time

Job summary

The Government of the Virgin Islands seeks a Program Specialist to monitor disaster program projects and provide timely, informative customer service to sub-recipients. Under general supervision, you will track project progress, ensure scope adherence, and prepare consolidated reports.

You will also determine time extensions, review quarterly reports for accuracy, and offer technical assistance with clear written analyses.

Qualifications

• Bachelor’s Degree AND two years of experience in emergency management, financial management, environmental analysis or planning, engineering, legislative affairs, urban planning and/or related field.
• Additional qualifying experience will substitute, year for year, for the education requirement. A Master’s or Ph.D. degree will substitute for one year of the experience requirement.
• High School Diploma AND two years of experience as a Program Specialist, Project Monitor, Project Coordinator, or related position. Three to five years of customer service experience

Responsibilities

• Monitor the progress of awarded projects through various means, including on-site inspections.
• Monitor the disaster program database in an effort to track progress of awards.
• Ensure that projects are completed according the approved Scope of Work.
• Determine the need for time extensions and ensure submittal by sub-recipient within the appropriate timelines.
• Ensure that sub-recipients submit required quarterly reports by the designated deadline and review reports for correctness and accuracy.
• Prepare consolidated reports which provide a snapshot of sub-recipient progress with awarded projects.
• Manage the flow of information through tracking, monitoring and reporting of programmatic activities.
• Coordinate meetings/conference calls with sub-recipients regarding program issues
• Provide sub-recipient with technical assistance on the disaster program, including clear, concise written analysis of programmatic issues which communicate facts and recommendations.
• Provide timely response to sub-recipient inquiries and requests.
• Provide supervisors with analysis and recommendations pertaining to programmatic issues.
• Draft correspondence to the sub-recipient and/or the grantor agency regarding various issues pertaining to assigned projects, including time extensions, changes in scope of work, and requests for additional funding.
• Familiarity with disaster program requirements and eligibility criteria.
• Any other duties assigned to support the division.

Skills

Interpersonal communication

Deadline-oriented

Detail-oriented

Professional communication

Microsoft Word

Excel

Education

Bachelor’s Degree

Master’s Degree

PhD (preferred)

Tools

Microsoft Word

Excel

Email

Internet

Job description

POSITION SUMMARY

Under general supervision from the Hazard Mitigation Program Supervisor, monitors the recovery of public infrastructure funded by disaster programs. Performs a variety of duties, including project monitoring and providing timely, informative customer service to disaster program sub-recipients.

ESSENTIAL FUNCTIONS

• Monitor the progress of awarded projects through various means, including on-site inspections.
• Monitor the disaster program database in an effort to track progress of awards.
• Ensure that projects are completed according the approved Scope of Work.
• Determine the need for time extensions and ensure submittal by sub-recipient within the appropriate timelines.
• Ensure that sub-recipients submit required quarterly reports by the designated deadline and review reports for correctness and accuracy.
• Prepare consolidated reports which provide a snapshot of sub-recipient progress with awarded projects.
• Manage the flow of information through tracking, monitoring and reporting of programmatic activities.
• Coordinate meetings/conference calls with sub-recipients regarding program issues
• Provide sub-recipient with technical assistance on the disaster program, including clear, concise written analysis of programmatic issues which communicate facts and recommendations.
• Provide timely response to sub-recipient inquiries and requests.
• Provide supervisors with analysis and recommendations pertaining to programmatic issues.
• Draft correspondence to the sub-recipient and/or the grantor agency regarding various issues pertaining to assigned projects, including time extensions, changes in scope of work, and requests for additional funding.
• Familiarity with disaster program requirements and eligibility criteria.
• Any other duties assigned to support the division.

KNOWLEDGE AND SKILLS

• Knowledge of office methods, practices, routines, and equipment.
• Knowledge of or ability to acquire knowledge of USVI laws, rules, and regulations
• Knowledge of or ability to acquire knowledge of Federal program policy and guidelines
• Must have excellent interpersonal communication skills including professional and appropriate verbal communication.
• Must be deadline and detail-oriented.
• Must exhibit professional maturity when conducting all business for the agency.
• Must be skilled in computer applications to include Microsoft Word, Excel, internet, and e-mail.
• Must be skilled in general office equipment such as telephone, fax, printers, copiers, calculators, and computers.

POSITION REQUIREMENTS AND QUALIFICATIONS

A. Preferred Qualifications

1. Bachelor’s Degree AND two years of experience in emergency management, financial management, environmental analysis or planning, engineering, legislative affairs, urban planning and/or related field.
2. Additional qualifying experience will substitute, year for year, for the education requirement. A Master’s or Ph.D. degree will substitute for one year of the experience requirement.

B. Minimum Qualifications

1. High School Diploma AND two years of experience as a Program Specialist, Project Monitor, Project Coordinator, or related position. Three to five years of customer service experience