Project Specialist

Office of Disaster Recovery; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

The Office of Disaster Recovery is seeking an individual to monitor public infrastructure recovery projects funded by disaster programs. Your responsibilities will involve providing customer service to program sub-recipients and ensuring compliance with project guidelines.

Candidates should have at least two years of relevant experience and a Bachelor's degree is preferred. Strong interpersonal communication skills and attention to detail are essential. Interested applicants should send their resume to [e-mail].

Qualifications

• Minimum of two years of experience in a related field.
• Experience with customer service.
• Knowledge of USVI laws and federal program policy.

Responsibilities

• Monitor awarded projects through inspections.
• Provide customer service to disaster program sub-recipients.
• Prepare reports on sub-recipient progress.

Skills

Interpersonal communication skills

Deadline and detail-oriented

Skilled in Microsoft Word

Skilled in Excel

Education

Bachelor’s Degree

High School Diploma

Tools

General office equipment

Job description

POSITION SUMMARY

Under general supervision from the Disaster Program Supervisor, monitors the recovery of public infrastructure funded by disaster programs. Performs a variety of duties, including project monitoring and providing timely, informative customer service to disaster program sub‑recipients.

ESSENTIAL FUNCTIONS

• Monitor progress of awarded projects through various means, including on‑site inspections.
• Monitor disaster program database in an effort to track progress of awards.
• Ensure that projects are completed according to the approved Scope of Work.
• Determine the need for time extensions and ensure submittal by sub‑recipient within the appropriate timelines.
• Ensure that sub‑recipients submit required quarterly reports by the designated deadline and review reports for correctness and accuracy.
• Prepare consolidated reports which provide a snapshot of sub‑recipient progress with awarded projects.
• Manage the flow of information through tracking, monitoring, and reporting of programmatic activities.
• Coordinate meetings/conference calls with sub‑recipients regarding program issues.
• Provide sub‑recipient with technical assistance on the disaster program, including clear, concise written analysis of programmatic issues which communicate facts and recommendations.
• Provide timely response to sub‑recipient inquiries and requests.
• Provide supervisors with analysis and recommendations pertaining to programmatic issues.
• Draft correspondence to the sub‑recipient and/or the grantor agency regarding various issues pertaining to assigned projects, including time extensions, changes in scope of work, and requests for additional funding.
• Familiarity with disaster program requirements and eligibility criteria.
• Any other duties assigned to support the division.

KNOWLEDGE

• Knowledge of office methods, practices, routines, and equipment.
• Knowledge of or ability to acquire knowledge of USVI laws, rules, and regulations.
• Knowledge of or ability to acquire knowledge of Federal program policy and guidelines.
• Must have excellent interpersonal communication skills including professional and appropriate verbal communication.
• Must be deadline and detail‑oriented.
• Must exhibit professional maturity when conducting all business for the agency.
• Must be skilled in computer applications to include Microsoft Word, Excel, internet, and e‑mail.
• Must be skilled in general office equipment such as telephone, fax, printers, copiers, calculators, and computers.

POSITION REQUIREMENTS AND QUALIFICATIONS

• Preferred Qualifications:
  1. Bachelor’s Degree AND two years of experience in emergency management, financial management, environmental analysis or planning, engineering, legislative affairs, urban planning and/or related field.
• Minimum Qualifications:
  1. High School Diploma AND two years of experience as a Program Specialist, Project Monitor, Project Coordinator, or related position. Three to five years of customer service experience.

APPLICATION INSTRUCTIONS

Applicants are required to submit a cover letter and resume either via the ODR website or by email to [e-mail]. This position will remain open until filled.