Disaster Program Account Specialist

Government of the Virgin Islands; Charlotte Amalie, Christiansted (United States Virgin Islands, United States Virgin Islands); On-site; USD 65,000 - 90,000; Full time

Job summary

The Government of the Virgin Islands seeks an experienced accounting professional to develop, analyze and manage disaster program budgets and expenditures. Under supervision, you will compile reports, review sub-recipient awards, and prepare ERP entries and budget adjustments for federal draws and local funds.

Applicants should have a relevant degree with accounting credits or substantial budgeting experience, and strong computer, communication, and analytical skills.

Qualifications

• Knowledge of office methods and equipment and ability to operate a territorial accounts system.
• Understanding of USVI laws, rules, and regulations governing accounting systems.
• Experience in financial management, budgeting, and reporting.

Responsibilities

• Develop, analyze, execute and maintain budgets and accounting records.
• Review expenditures for Federal draw requests and allocate resources.
• Collaborate with sub-recipients to structure expenses and revenues for eligible expenditures.
• Prepare budget forms and ERP entries in conformance with procedures and regulations.

Skills

Mathematical skills

Deadline-oriented

Detail-oriented

Professional maturity

Written & verbal communication

Ability to multi-task

Independence and collaboration

Confidentiality

Education

Associate's Degree in Accounting, Finance, Business Administration, Public Administration, Economics, Statistics or related field; 9 accounting credits; 5 years accounting experience

High School Diploma + 10 years budgeting/accounting/finance experience substituted for education

Bachelor's Degree in Accounting, Finance, Business Administration, Public Administration, Economics, Statistics or related field; 9 accounting credits; 3 years accounting experience

Tools

ERP system (Accounts Receivable & GL)

Microsoft Word

Excel

Internet / Email

Job description

Under general supervision from the Disaster Program Account Supervisor and limited supervision from the Territorial Public Assistance Officer, performs a variety of duties in developing, analyzing, executing and maintaining budgets and accounting records which are used to allocate current resources and estimate future financial needs. Perform timely review of expenditures in preparation of Federal draw requests.

• Collaborate with assigned sub-recipients to review disaster program awards and develop expense and revenue account structures necessary to facilitate eligible expenditures.
• Prepare request letters for the Department of Finance to establish required expense and revenue accounts and submit to Deputy Director of Administration and Finance for approval.
• Assist sub-recipients with preparation of disaster program budget forms.
• Prepare OMB budget forms to establish expenses and revenue budgets in the Enterprise Planning Resource (ERP) System in conformance with established procedures, regulations, and objective of Local and Federal awards.
• Prepare consolidated reports of assigned sub-recipient local and Federal budgets and expenditures to provide a comprehensive financial summary for use by senior management for effective and efficient decision making.
• Track the status and availability of funds in disaster program accounts.
• Monitor budgets by reviewing reports and accounting records to determine if allocated funds have been spent as specified, and if reallocations are required.
• Prepare requests for budget adjustments and allotment reallocations and submit to management for approval prior to submission to the Office of Management and Budget.
• Review assigned sub-recipient expenditures and reimbursement requests to determine if costs incurred were in support of eligible expenses.
• Perform any other duties assigned to support the division.

Associate's Degree in Accounting, Finance, Business Administration, Public Administration, Economics, Statistics or any closely related field; with a minimum of 9 credits in accounting and five years of professional accounting experience.

OR

High School Diploma AND ten (10) years' experience in budgeting, accounting, and/or finance related fields may be substituted for formal higher education.

Prefered Qualifications

Bachelor's Degree in Accounting, Finance, Business Administration, Public Administration, Economics, Statistics or any closely related field; with a minimum of 9 credits in accounting and three years of professional accounting experience.

Customer service experience and a valid driver's license is a plus.

factor 1: Knowledge Required for the Position

Knowledge

• Knowledge of office methods, practices, routines, and equipment.
• Knowledge of or ability to acquire knowledge of USVI laws, rules, and regulations governing operation of a territorial system of accounts and their application to specific situations.
• Knowledge of principles, methods, techniques of financial management.

Knowledge of the preparation of involved and detailed accounting and other financial reports containing findings, conclusions, and recommendations.

Skills

• Must have excellent mathematical skills.
• Must be deadline and detail-oriented.
• Must exhibit professional maturity when conducting all business for the agency.
• Must be skilled in computer applications to include Microsoft Word, Excel, internet, Email and able to acquire proficiency with the ERP system including the Accounts Receivables and GL Modules.
• Must be skilled in general office equipment such as telephone, fax, printers, copiers, calculators, and computers.
• Must have excellent written and communication skills.

Abilities

• Ability to acquire knowledge of and proficiency regarding VI procurement codes and Title 13 of the Code of Federal Regulation.
• Ability to acquire knowledge of and proficiency with departmental rules, regulations, policies and procedures.
• Ability to acquire knowledge of all other division and department organization and programs.

Ability to utilize principles, methods, techniques, and systems of financial management.

Ability to plan, direct, and coordinate difficult and complex financial programs.

Ability to establish and maintain effective and cooperative working relationships with all levels of management and staff and outside agencies.

Ability to apply sound judgment in the solution of financial problems and in the administration of a financial program.

Ability to maintain confidential records and files.

• Must abide by strict ethical standards; integrity, objectivity and confidentiality are a must.
• Must be able to work independently and collaboratively.
• Must be able to effectively multi-task.

Factor 2: Supervisory Controls

This position reports directly to the Disaster Program Account Supervisor for all activities. The Disaster Program Account Supervisor supervises all work products and activities.

Job performance will be reviewed annually/semi-annually by the Disaster Program Account Supervisor using a performance appraisal process and forms in accordance with departmental standard operating procedures, regulations, and as detailed in the personnel handbook.

Factor 3: Guidelines

Work is performed in accordance with departmental operation policies, rules, regulations, standard operating procedures (SOPs), manuals, and laws of the Code of the U.S. Virgin Islands Rules.

Factor 4: Complexity

Duties of this position are repetitive and routine. The employee is expected to work independently. Should a difficult problem or situation develop, the work activity is referred to the higher-level supervisor for appropriate action.

Factor 5: Scope and Effect

Responsible for various aspects of the finances of the disaster program, including budgets and revenue.

Responsible for maintaining accurate and detailed reports on all aspects of the procurement process and report data to management team as necessary.

Factor 6: Personal Contacts

This position requires interaction and contact with employees of all levels within the agency, as well as outside agencies; utilizing telephone, Email, fax, and/or in-person contact.

Factor 7: Physical Demands

Work involves sedentary to light work in an office setting. Light lifting (up to 10 lbs.) may be required.

Factor 8: Work Environment

Work is performed in an office setting. Occasional off-site work may be required.

The agency promotes a drug/alcohol-free environment.