Director, Undergraduate Affairs Administration

200 UM Corp (Enterprise); United States; On-site; USD 120,000 - 180,000; Full time

Job summary

The University of Miami seeks a Director, Undergraduate Affairs Administration to support the Dean and oversee day-to-day and strategic activities for undergraduate programs within the Office of Undergraduate Affairs.

You will lead operational, administrative, fiscal, research, and project-based support, mentor staff, ensure compliance, and connect divisional goals to organizational priorities across units.

Qualifications

• Knowledge of business and management principles.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department goals, and objectives that support the strategic plan.
• Ability to effectively plan, delegate and/or supervise the work of others.
• Ability to lead, motivate, develop, influence and train others.
• Strategic Alignment with enterprise-wide strategy and development of strategic plans.
• Financial management and optimization of performance.
• Resource management and farsighted budgeting.
• Adaptability and transformational leadership.
• Team leadership and project delivery oversight.
• Technology, analytics, and performance measurement for decisions.

Responsibilities

• Oversee staffing and resource allocation for effective operations.
• Facilitate new program development and expansions.
• Administer program budgets and prepare reports and projections.
• Align University strategy with unit goals and priorities.
• Ensure strategic and communicative alignment across the organization.
• Monitor operations of multiple units within Undergraduate Affairs.
• Partner with HR on performance, recruitment, and retention.
• Develop multi-annual strategic and financial plans for Undergraduate Affairs.
• Manage operating and research budgets and gifts.
• Guide budget development and unit financial processes.
• Coordinate with Provost office on budget activity and policy compliance.
• Oversee recruitment for personnel and manage agreements.
• Support governance meetings and committee activities.
• Manage content for Undergraduate Affairs websites and unit pages.
• Collaborate with Enrollment Management on Army ROTC matters.

Skills

Leadership

Strategic planning

Financial management

Operations management

Staff development

Communication

Education

Master's degree in relevant field

Job description

The Director, Undergraduate Affairs Administration will be responsible for assisting the Dean of Undergraduate Affairs in day-to-day and strategic activities and oversight to the undergraduate programs within the Office of Undergraduate Affairs. The Director will provide dedicated operational, administrative, fiscal, research, and project-based support for the assigned division(s). Furthermore, the Assistant Dean will lead, train and mentor faculty and staff to achieve the strategic vision and mission of the Office of Undergraduate Affairs and ensure compliance with applicable internal/external regulations and ensure that program outcomes are consistent with the University’s goals and objectives. Primarily, the Assistant Dean, Undergraduate Education and Administration will support the Dean by connecting organizational and divisional goals to individual team goals and organizational priorities within each unit. The Assistant Dean will operate at the intersection of strategy, operations, and communication; s/he must possess a blend of analytical capability, fiscal aptitude, leadership acumen, and organizational awareness. The Assistant Dean will interact with the University’s senior leadership, students and administration at all levels within the organization.

CORE RESPONSIBILITIES

• Oversee staffing and resource allocation to guarantee the effective operations of the department.
• Facilitate new program development and program expansions.
• Administer program budgets and prepare reports and long-term projections.
• Align and cascade University strategy as elaborated by the Provost and the Dean to the various units within the Office of Undergraduate Affairs.
• Focus on strategic and communicative alignment across the entire organization.
• Monitor and support the operations of each of the following units within the Office of Undergraduate Affairs in conjunction with the respective unit directors, including but not limited to:
  • Student Success and Cane Navigation
  • Office of Academic Enhancement
  • Office of Civic and Community Engagement
  • Undergraduate Research & Creative Endeavors
  • Foote Fellows Honors Program
  • Stamps Scholars Program
  • Study Abroad
  • Health Professions Advising
  • Cane Commitment
  • Army ROTC
• Partner with Human Resources on performance related matters for relevant Office of Undergraduate Affairs units including but not limited to annual performance evaluations, merit and salary recommendations, recruitment, and retention.
• Develop a multi-annual strategic and financial plan for the administration of the Office of Undergraduate Affairs.
• Manage the operating budget, research budget, and assigned gifts on behalf of the Dean of Undergraduate Affairs.
• Guide the budget development and maintenance process for units within the Office of Undergraduate Affairs.
• Work closely with the Senior Business Officer for the Office of the Provost to monitor financial activity and budget development impacting each unit.
• Provide strategic guidance to unit directors to adhere to budget restrictions policies and procedures.
• Oversee the recruitment process for all personnel as deemed necessary.
• Oversee the cognate submission, review, and publication process.
• Support the Dean of Undergraduate Affairs and organizational management for all committee and council meetings including but not limited to: Academic Deans Administrative Council (ADAC), Academic Standards Committee, and University Curriculum Committee of the Faculty Senate.
• Manage and provide content for the Office of Undergraduate Affairs website. Coordinate the publication of unit websites from the Office’s main website.
• Partner with Enrollment Management on Army ROTC matters, including coordinating admissions, Army ROTC leadership, scholarship recipients, and UM gift administration.
• Monitor Army ROTC program and support assigned cadre with UM processes.
• Manage administrative details for new and continuing contracts and agreements as needed.
• Serve on campus-wide team for Undergraduate Affairs as dedicated liaison to the schools and colleges to ensure alignment and effective communication to support the onboarding of new students.
• Supervise shared services staff.
• Represent the Dean in his/her absence in meetings and conferences locally, nationally and internationally as needed.
• Other duties and responsibilities as assigned by the Dean.
• Ensures internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with University policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations.
• Creates an effective control environment, conducts risk assessment, implements, and monitors controls.

QUALIFICATIONS

Education

Master's degree in relevant field required.

Experience

Minimum 5+ years of relevant experience preferred. A relevant combination of experience and education may be considered.

Knowledge, Skills and Abilities

• Knowledge of business and management principles.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department goals, and objectives that support the strategic plan.
• Ability to effectively plan, delegate and/or supervise the work of others.
• Ability to lead, motivate, develop, influence and train others.
• Strategic Alignment: Skilled in aligning departmental goals with enterprise-wide strategy and develop comprehensive strategic plans.
• Financial Management: Ensures fiscal responsibility, and optimization of financial performance.
• Resource Management: Ability to allocate resources and drive innovation and growth.
• Adaptability: Proven ability to adjust to changes and leads/inspires transformational change.
• Team Leadership: Ability to build and lead high-performing teams, manage complex projects, and ensure successful project delivery.
• Technology & Analytics: Understanding of technology, data analytics, and performance measurement to drive strategic decisions and identify opportunities.
• Communication: Ability to influence others, articulate strategic vision, and ensure clear and persuasive communication.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full timeEmployee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.