Manager, Business Operations

University of Miami; United States; On-site; USD 85,000 - 120,000; Full time

Job summary

The University of Miami, College of Arts and Sciences, Department of Psychology, is seeking a Manager, Business Operations in Coral Gables, FL. This full-time role oversees budget, operations, programs and personnel administration, and provides financial analysis and strategic planning to support the department’s goals.

Responsibilities include budget development, variance analysis, reporting, and internal controls, with HR actions for staff and coordination of vendor agreements.

Qualifications

• Bachelor’s degree in relevant field.
• Minimum 3 years of relevant experience.
• Operational management to optimize day-to-day operations.
• Ability to implement strategies to improve organizational effectiveness.
• Knowledge of financial operations and budgeting.
• Strong verbal and written communication skills.

Responsibilities

• Oversees department business operations, including budget support, reporting and process improvements.
• Develops and monitors the department’s annual budget in line with policies.
• Performs financial analysis and monthly variance reporting.
• Advances strategic financial planning and recommends actions to senior management.
• Formulates department policies to align with university mission and goals.
• Reviews expenditures and maintains internal controls to ensure fiscal integrity.
• Coordinates HR actions for staff, including hiring and training.
• Produces monthly budget summaries for unit directors.

Skills

Operational Management

Organizational Development

Financial Oversight

Team Leadership

Technical Proficiency

Communication

Education

Bachelor’s degree in relevant field

Job description

The University of Miami, College of Arts and Sciences, Department of Psychology has an exciting opportunity for a full time Manager, Business Operations to work in Coral Gables, FL. The Manager, Business Operations evaluates, administers, and manages all business and administrative matters including budget, operations, programs and personnel administration for the assigned department. This position also provides financial analysis and strategic planning as well as manages the budgetary controls in partnership with various levels of management.

Core responsibilities:

• Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement.
• Develops and ensures adherence to department’s annual budget, in accordance with University guidelines and policies.
• Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.
• Advances strategic financial plan and makes recommendations to senior management on how to best execute the department’s plan.
• Formulates department policies and guidelines to carry out the University and department mission.
• Oversees the review, approval and reporting of all expenditures.
• Reviews and approves financial transactions.
• Creates and manages support systems to ensure availability of cost effective supplies, equipment, and management information.
• Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.
• Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.
• Implements department human resources actions, which may include hiring, terminations, salary etc.
• Recruits, trains and prepares performance reports for staff.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
• Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions:

• Financial oversight of all fiscal operations of CARD and its affiliated programs (e.g., ASAC and IBIS) with the exception of grant management activities.
• Responsible for management and supervision of all p-card and travel card expenses and reconciliations.
• Responsible for careful budgeting and accountability (ensure all expenses are charged to correct accounts).
• Responsible for processing all consulting and vendor agreements and invoices.
• Responsible for processing and coordinating all volunteer applications.
• Responsible for coordinate all travel arrangements for faculty and staff in our units (e.g., conference registrations, travel, room reservations, etc.).
• Responsible for producing monthly budget summaries for Directors of units.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

• Bachelor’s degree in relevant field required
• Minimum 3 years of relevant experience required
• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.
• Any relevant education, certifications and/or work experience may be considered.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.