Director, Time & Leave Administration

City of New York; New York (NY); Hybrid; USD 148,000 - 155,000; Full time

Job summary

The City of New York’s Department of Finance seeks a Director of the Time and Leave Administration (TLA) Unit within the Office of Employee Services. You will lead agencywide timekeeping and leave processing for approximately 1,800 employees, supervise staff, and ensure accurate, timely processing aligned with requirements.

The role includes administering all time and leave functions, remote work and flexible schedules, employee separations, and final payments.

Qualifications

• Master's degree in economics, finance, accounting, public administration, public health, HR management, or related field with two years of professional experience in budget, accounting, or personnel administration.
• Bachelor's degree with four years of professional experience in budget/financial administration, personnel management or related areas, including 18 months in a supervisory capacity.
• Associate degree with six years of professional experience, including 18 months in supervisory capacity.
• High school diploma and eight years of professional experience with 18 months in supervisory capacity.
• Combination of education and experience as allowed, with required supervisory experience.

Responsibilities

• Manage daily unit operations; supervise and train staff.
• Administer all time and leave functions: work schedules, leave usage, CityTime, leave types, holiday leave bank, and lateness monitoring.
• Oversee remote work and compressed schedules under city policy.
• Manage separations and final payments, including lump sums, retirements, and exit surveys/interviews.
• Develop and implement best practices to improve accuracy and efficiency of unit operations.
• Coordinate with OES units, agency units, employees, and oversight agencies to resolve issues.
• Compile and analyze unit metrics; prepare reports, presentations and correspondence.
• Respond to inquiries and research time/leave related questions.
• Perform related duties and special projects.

Education

Master's degree in economics, finance, accounting, or public administration

Bachelor's degree in a relevant field

Associate degree or 60 semester credits

High school diploma + 8 years experience

Combination of education and experience allowed per policy

Job description

• Job Category: Administration & Human Resources
• Salary Band: $150,000+
• Compensation: USD 147,500 - USD 154,687

Job Description

IMPORTANT NOTE: CANDIDATES MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF's The Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Employee Services (OES) is responsible for the agency’s human capital administration and workforce management, which includes recruitment, personnel, civil service administration, labor relations, timekeeping, payroll, leaves of absence, benefits and performance management administration, and programs for employee learning, engagement, recognition, professional development, and agency-wide events.

DOF is seeking an outstanding candidate to serve as the Director of the Time & Leave Administration (TLA) Unit within the Office of Employee Services (OES). Reporting directly to the Assistant Commissioner of OES, the Director of TLA will lead agencywide timekeeping and leave administration, supervise unit staff, and ensure accurate, timely processing are consistent with applicable requirements, and any other related programs for approximately 1,800 employees.

The selected candidate's duties and responsibilities will include, but are not limited to the following:

• Manage daily unit operations. Supervise and train staff.
• Administer all time and leave functions, such as, work schedules, leave usage, Citytime processing, compensatory time, FMLA and other leaves of absence, holiday leave bank, compensatory time processing, excused leave and advanced leave requests, and lateness and absence monitoring programs.
• Administer remote work and compressed work schedule programs in accordance with citywide Flexible Work Schedule policy.
• Manage employee separations and final payments including; managerial lump sum calculations, retirements, facilitating exit surveys and interviews.
• Review and assess TLA unit procedures and workflow. Develop and implement best practices and business processes to ensure accuracy and compliance. Make recommendations for and implement systems to enhance the efficiency of unit operations.
• Coordinate with OES units, agency business units, employees, and oversight agencies to resolve or reconcile time and leave or related issues. Respond to requests and inquiries.
• Compile and analyze TLA unit metrics and data. Prepare reports, presentations and written correspondence.
• Research and respond to TLA inquiries. Resolve issues related to time and leave administration.
• Perform related duties and special projects.

Additional Information:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

ADMINISTRATIVE STAFF ANALYST - 10026

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
3. An associate degree or completion of 60 semester credits from an accredited college and six years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
4. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and eight years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
5. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.