Director Support Assistant — Administrative & Scheduling

Ashland University Correctional Education; Ashland (OH); On-site; USD 35,000 - 48,000; Full time

Job summary

Ashland University Columbus Center is seeking an Administrative Assistant to the Director for the Professional Learning Services (PLS) team. This full-time role reports to the Director of PLS at the Columbus, OH Center and supports clerical tasks, scheduling, payments, and communications with instructors and district partners.

The position requires a high school diploma, strong organizational and communication skills, and proficiency with Windows, Microsoft Office, and Google Workspace.

Qualifications

• High school diploma.
• Excellent organizational, problem solving, planning, and decision making skills required.
• Proficient with office computer applications including Windows, Microsoft Office, Google platform (Gmail, Calendar, Docs, Drive, etc.).
• Knowledge of data entry on a multi-user system.
• Must possess excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to work indoors in moderately stressful environment.
• Requires ability to adapt to changes in workload.
• Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.
• Associates or Bachelor’s Degree in an associated field of education is preferred.
• Experience as an Administrative Assistant in a university or school setting desired.

Responsibilities

• Completes administrative office and clerical work including serving as a resource person to inform interested individuals about PLS.
• Assigns and maintains class numbering system and database.
• Prepares and forwards agreement forms to school districts and vendors.
• Enters registrations into computer system.
• Processes credit/debit card and check payments.
• Balances payment records and forwards to business office.
• Maintains files on grade sheets, syllabi, and contracts.
• Creates and updates the class schedule on the web page.
• Updates and maintains the web page information.
• Responds daily to e-mail communications.
• Prepares reports under the direction of the Director.
• Demonstrates necessary human relations skills in order to maintain a friendly, helpful atmosphere working with instructors, students, and school district personnel.
• Maintains current and accurate records on the computer.
• Maintains sufficient office supplies/forms for PLS.
• Prepares regular mailings to superintendents, curriculum directors, adjuncts, and others for PLS via US Mail and e-mail.
• Processes check requests and supplement contracts for PLS.
• Performs other duties requested by the Director.

Skills

Organizational skills

Problem solving

Verbal communication

Written communication

Interpersonal skills

Data entry

Windows

Microsoft Office

Google Workspace

Adaptability

Education

High school diploma

Associates or Bachelor’s Degree in education

Tools

Windows

Microsoft Office

Google Workspace

Job description

Ashland University Columbus Center is seeking an Administrative Assistant to the Director for the Professional Learning Services (PLS) team. This full-time role reports to the Director of PLS at the Columbus, OH Center and supports clerical tasks, scheduling, payments, and communications with instructors and district partners.

The position requires a high school diploma, strong organizational and communication skills, and proficiency with Windows, Microsoft Office, and Google Workspace.