Director’s Office Executive Administrator

City of San Antonio; San Antonio (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

City of San Antonio seeks an experienced administrator to supervise and coordinate the Director's Office operations in a complex environment. You will interpret policies, formulate procedures, and serve as the liaison across departments to ensure alignment with goals.

The role requires strong leadership, staff oversight, and the ability to prepare communications and reports for the Director. Office-based with standard city hours, you will oversee payroll and budget processes while guiding

Qualifications

• Knowledge of principles of supervision, training, and performance evaluation.
• Knowledge of payroll procedures and personnel administration.
• Knowledge of budget preparation and administration.
• Familiarity with applicable laws, codes, and regulations.
• Strong communication and computer skills.

Responsibilities

• Directs, manages, and oversees administrative operations for the Director's Office.
• Plans, assigns, supervises, and reviews the work of administrative staff providing professional, technical and clerical support.
• Recommends goals and objectives; sets schedules and methods for delivering services.
• Participates in staff selection, training, and discipline as needed; corrects deficiencies.
• Writes and edits communications for the Department Director and composes reports and memoranda.
• Oversees payroll, compensation, training, and personnel requisitions; manages personnel actions.
• Interviews, selects, develops, evaluates, and counsels staff per COSA policies.
• Manages information flow within the Director's Office; prepares for presentations and appearances.
• Assists in budget development and monitoring; ensures alignment with organizational goals.
• Liaises with City departments, City Manager's office, and outside agencies; negotiates issues.
• Performs related duties and serves as departmental representative on special projects.

Skills

Supervision

Budgeting

Payroll administration

Policy interpretation

Communication skills

Education

Bachelor's Degree

Tools

PC Proficiency

Job description

City of San Antonio seeks an experienced administrator to supervise and coordinate the Director's Office operations in a complex environment. You will interpret policies, formulate procedures, and serve as the liaison across departments to ensure alignment with goals.

The role requires strong leadership, staff oversight, and the ability to prepare communications and reports for the Director. Office-based with standard city hours, you will oversee payroll and budget processes while guiding