Director’s Administrative & Operations Assistant

Pasco Police Department; Town of Florida (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Pasco County is seeking an Administrative Assistant to provide high-level clerical support to a department director. The role includes acting as a personal assistant, managing calendars, preparing documents, and coordinating with HR and vendors.

The successful candidate will handle filing, reporting, and communications, while maintaining discretion and confidentiality in sensitive matters. Strong MS Office skills and prior secretarial experience are required.

Qualifications

• Associate degree plus 2 years of secretarial/clerical experience.
• Or high school diploma with 4 years of experience.
• Experience with typing and PC operations.

Responsibilities

• Act as personal assistant to a department director.
• Maintain director's calendar and schedule meetings.
• Prepare forms and letters for director's signature.
• Set up and maintain files; manage correspondence.
• Coordinate budget and purchasing activities.
• Handle travel expense claims in Munis.
• Liaise with HR, vendors, and internal customers.

Skills

Business English

Office procedures

Unit operations

Document drafting

Decision making

Relationship building

Schedule management

PC skills

Mainframe knowledge

Reading comprehension

Communication skills

Time management

Education

Associate degree

High school diploma

Tools

Microsoft Word

Microsoft Office Suite

Civic Clerk

NeoGov

Munis

Publisher

Job description

Pasco County is seeking an Administrative Assistant to provide high-level clerical support to a department director. The role includes acting as a personal assistant, managing calendars, preparing documents, and coordinating with HR and vendors.

The successful candidate will handle filing, reporting, and communications, while maintaining discretion and confidentiality in sensitive matters. Strong MS Office skills and prior secretarial experience are required.