Director, Program Management - VP

Omnicom Health Medical Communications; New York (NY); On-site; USD 175,000 - 200,000; Full time

Job summary

Omnicom Health Medical Communications seeks a VP, Director Program Management to lead the Meetings and Events group and drive strategic meeting solutions for pharma clients. You will mentor teams, manage budgets, and collaborate with internal and external stakeholders to deliver high-impact programs.

The role requires extensive experience in meetings management, strong vendor relationships, and a focus on process improvements and client satisfaction. In-office presence is expected.

Qualifications

• Bachelor's degree required in a relevant field.
• Minimum 5 years of managerial experience in meetings/events.
• Minimum 10 years of meetings management experience.
• Experience in pharma or agency medical communications preferred.

Responsibilities

• Lead the meetings and events department and mentor staff.
• Develop and implement SOPs for meeting services.
• Allocate resources and manage multiple projects and vendors.
• Manage client interactions and maintain account leadership for meetings projects.
• Oversee financials and budgets for meetings programs.
• Ensure compliance with healthcare guidelines and regulations.

Skills

Cvent meetings management

Microsoft Excel

Workfront/Workfront Proof

Microsoft PowerPoint

Education

Bachelor in Business, Communications, or Meetings-Related Field

Tools

Cvent

Workfront

Job description

Agency

Omnicom Health Medical Communications

Job Function

Projects and Performance Improvement

Job Subfunction

Project and Program Management

Job Description

VP, DIRECTOR PROGRAM MANAGEMENT

At Omnicom Health Medical Communications, we give science a story to tell. As a global leader in publications, medical affairs, regulatory consultation, and AOR medical communications, we boldly define the journey from molecule to market for pharmaceutical and biotech clients. Our agency is powered by the convergence of highly skilled people, a higher purpose, and the nexus of science and technology innovation.

We support 150+ transformational medicines across pharma, biotech, and healthcare. From early-stage discovery through commercialization, Omnicom Health Medical Communications partners with the medical communications community across the lifecycle of their assets—supercharging their science to engage and reach healthcare professionals.

Job Summary

The VP, Director Program Management is responsible for conceptualizing meetings and events that are strategically designed to meet the client’s business objectives and presenting them to current and future clients. This individual serves as a meetings/logistical resource to all teams at the agency; leads the staff responsible for the implementation of meetings, events, and speaker programs; and manages client relationships and scopes of work for meetings activities. The VP, Director Program Management is responsible for continually evaluating and recommending improvements to the infrastructure supporting the meeting services group.

Essential Functions

• Team Management & Development Responsible for the day-to-day oversight, training and development of direct reports, and overall leadership of the Meetings and Events team
• Budgeting & Finances Collaborate with finance and client teams to create accurate project scopes. Ensures that projects deliver on time and within budget
• Program Implementation Implement a variety of different programs that support business needs
• Client Relations Provide support across internal client teams and vendors
• Client Management Demonstrate an ability to grow business by efficiently addressing current needs and proactively challenging and addressing long-term and future needs of the clients
• Administrative Perform basic administrative duties such as data entry, scheduling and coordination of projects, as needed

Job Duties & Responsibilities

• Lead the meetings and events department; mentor all direct reports in that group and oversee work distribution across department staff
• Take a proactive stance to creating, managing, and implementing meeting services Standard Operating Procedures
• Review resources and allocate workflow based on staff availability and skill set
• Manage multiple projects and work assignments
• Identify and manage outside vendors for all logistical activities (eg, audio visual, ground transportation and hotel chains) and meet with new vendors representing new technologies and advancements
• Manage finances for meetings management projects
• Establish rapport with clients and manage client interactions on a regular basis; provide account leadership for meetings projects
• Lead research and development efforts for targeted tactical recommendations related to meetings management for new business pitches and annual business plan development; present slides at client presentations as needed
• Provide meetings/events coverage for any brand at the agency; assist senior leadership in ensuring that meetings/events needs are met
• Serve as a meetings/logistics and speaker program spokesperson for all internal and client meetings and initiatives
• Educate team on industry rules/guidelines and ensure adherence to all relevant agency, industry, federal, and client-specific healthcare compliance and ethics guidelines and regulations

Education

Bachelors in Business, Communications, or Meetings-Related Field

Experience

• 5 years’ Managerial Experience
• 10 years’ Meetings Management Experience
• 5 years’ Pharma or Agency Medical Communications

Knowledge & Skills

• Cvent meetings management platform
• Microsoft Excel (familiarity to perform basic functions and formulas)
• Workfront/Workfront Proof (or equivalent)
• Microsoft PowerPoint (proficiency to create slides for business needs)
• $175,000 to $200,000 annually

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together.

Join us- we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

$175,000 to $200,000 annually