Director, Procurement Systems and Operations

NYC Health + Hospitals; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

NYC Health + Hospitals is a leading public health system in New York City, overseeing procurement across multiple facilities. The Director of Procurement Planning and Systems Development manages groups handling policy, systems development, and vendor relations to optimize cost-effectiveness and service quality.

The role drives standardization of procurement practices, coordinates with departments, and directs system improvements.

Qualifications

• Bachelor's degree in Business Administration, Computer Science, Management or related discipline; six (6) years in information processing, program management, or systems development in a large governmental agency, hospital or health care facility; three (3) years in a managerial capacity.
• Master's degree in related discipline with five (5) years of experience, one (1) year in a managerial capacity; or equivalent combination of education and experience.

Responsibilities

• Directs development of policies, programs and procedures for procurement.
• Standardizes procurement practices across health care settings.
• Analyzes operational activities to improve efficiency and cost.
• Oversees Procurement Planning and Systems Development Group activities.
• Directs the Procurement Buying Group and provides policy decisions in special cases.
• Oversees Administrative and Clerical Support Groups and bid processes.
• Maintains liaison with vendors and product developers for new technologies.
• Ensures proper implementation of new procurement programs.

Skills

Procurement planning

Vendor management

Contract development

Data analysis

Education

Bachelor's degree in Business Administration/Management/CS

Master's degree in related discipline

Job description

Marketing Statement

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Duties & Responsibilities

Purpose of Position

Under the direction of the Director of Procurement, has primary responsibility for directing the activities of the Procurement Planning and Systems Development Group, Procurement Buying Group and Procurement Support Services Group. Directs and coordinates the development and analysis of Procurement Program Planning, intermediate and long-range planning, forecasting, economic factors of budgeting, and analysis of procedures that interface with other departments, health care settings and outside agencies.

Essential Duties And Responsibilities

• Directs and coordinates the development of policies, programs and operating procedures to facilitate the Division of Procurement in providing staff services, consultation and coordination on all aspects of product value analysis, specifications, vendor selection, quality assurance testing, product development, evaluation and selection.
• Directs and coordinates the development of policies, programs and operating procedures that will standardize and facilitate health care setting procurement practices.
• Analyzes operational activities, synthesizes operational imbalances and makes recommendations to improve effectiveness of cost of departmental activities in order to obtain objectives of programs.
• Directs and coordinates activities of the Procurement Planning and Systems Development Group in achieving the following:
• Recommending, planning and programming based on short-range and long-range goals.
• Reviewing present systems, policies and procedures to determine accuracy, adequacy and relevancy.
• Reviewing present systems to determine automation potential.
• Developing new programs to keep pace with Procurement’s continuing growth and increasing responsibilities.
• Preparing proposals for change in any of the systems, policies or procedures.
• Where automation is indicated, developing formats and/or writing programs and loading same into system.
• Directing follow-up activities of new programs to ensure proper implementation.
• Directing the daily operation of the Procurement Information Processing Center.
• Training and supervising Advisory Unit personnel in the use of the information processing equipment.
• Preparing operating procedures and training manuals on the use of the information processing equipment.
• Periodically reviewing system capacity to determine that it is adequate, recommending upgrade configurations.
• Directs and coordinates the activities of the Procurement Buying Group; reviewing their work; making policy decisions in special cases; administering buyer development programs and handling special buying assignments.
• Directs and coordinates activities of the Procurement Support Services Groups:
• Clerical Support Group: Typing services; collation and distribution of bid packages; contracts and purchase orders; file maintenance.
• Administrative Support Group: Logging of all requisitions; assignment of bid opening dates; assignment of contract and purchase order numbers; coding of all purchase orders; processing invoices for payment; bid logging and security; conducting bid openings; maintaining flow charts of the status of bid packages and contracts; reception services; mail/messenger services; reproduction services; office supplies; catalog distribution; maintenance problems; telephone services.
• Directs and coordinates the development, preparation and maintenance of specifications and standards for capital equipment and supplies. Provides specifications to Department of Product Development and Evaluation to be placed on contract and assists in evaluation.
• Maintains liaison with vendors and manufacturers to be abreast of research developments, availability of new products and new applications and uses of established products. Establishes and maintains liaison with Product Development Managers in other public and private hospital systems and other governmental agencies to ensure mutual free interchange of information and cooperation in research and development projects.

Minimum Qualifications

Baccalaureate degree from an accredited college or university in Business Administration, Computer Science, Management or other related discipline from an accredited college or university; and six (6) years of satisfactory, full-time paid responsible experience in information processing, program management, systems development or related activity in a large governmental agency, hospital or health care facility, or hospital-related business firm, three (3) years of which must have been in a managerial capacity; or Master's degree from an accredited college or university in disciplines, as listed in "1" above, and five (5) years of experience, as described in #2 above, one (1) year of which must have been in a managerial capacity; or A satisfactory equivalent combination of education and experience.

Department Preferences

• Indirect and Non-Clinical Spend Categories
• Strategic Sourcing
• Contract Negotiation
• Vendor Management