System Director, Procurement & Purchasing

Phoebe Putney Health System; Albany (GA); On-site; USD 75,000 - 95,000; Full time

Job summary

Phoebe Putney Health System in Albany, Georgia, is looking for a procurement leader to oversee strategic sourcing, contract management, and daily operations. This role requires a Bachelor’s degree in Business Administration and at least 3 years of consecutive management experience in purchasing.

Key responsibilities include managing procurement teams, ensuring timely order delivery, and enhancing contract compliance while liaising with various departments. The ideal candidate possesses strong vendor management skills and familiarity with ERP systems.

Qualifications

• Minimum of 3 years of Management or Supervisory Experience in a centralized purchasing environment.
• Minimum of 3 years of Vendor Management, Contract Management, and GPO Management Experience.
• Formal Negotiation Training preferred.

Responsibilities

• Lead development and implementation of Strategic Sourcing and Procurement initiatives.
• Manage daily operations of Procurement including orders and expediting.
• Oversee Group Purchasing Organization and relationships for purchasing agreements.

Skills

Management or Supervisory Experience

Vendor Management

Contract Management

Knowledge of ERP systems

Education

4 year / Bachelor's Degree in Business Administration

Master's Degree in Business Administration

Tools

MediTech

McKesson/HBOC

Lawson

PeopleSoft

Job description

Responsibilities

Responsible for leading the development and implementation of Strategic Sourcing, Strategic Contracting, and Procurement; will develop and translate vision and direction to initiatives which will provide cost effective service. Will provide leadership across all entities that are a member of or managed by PPHS. Develop system level contract initiatives and forecast opportunities to drive organizational savings and efficiencies. Also, responsible for managing the daily operations of Procurement including buyers/expediters, placement of orders, expediting orders, follow up of backorders, and day to day liaison with user departments. Serves as the customer service arm of Procurement ensuring that products are ordered in a timely manner and works directly with vendors to resolve shipment discrepancies and errors. Works directly with Accounts Payable and the Procurement team to resolve pricing, quantity and other discrepancies which impede the ability to pay invoices in a timely manner. Reviews and provides direction of work assignments for buyers/expediters, sets priorities, and prepares work schedules. Evaluates performance of procurement staff members, ensures appropriate training and development of staff according to their training needs. Develops performance standards and ways to improve the quality of work; makes decisions on work problems presented by subordinates. Oversees Group Purchasing Organization (GPO) and other relationships for all purchasing agreements. Assists departments, as well as Clinical Resource Management and Supply Distribution, in the administration of the supply/equipment contract portfolios, contract compliance and utilization reports. Helps maintain communication between Materials Management, hospital administration throughout the Health System, and other hospital departments and represents Materials Management at meeting as requested.

Qualifications

• 4 year / Bachelor's Degree in Business Administration (Required)
• Master's Degree in Business Administration (Preferred)
• Other Degree in Formal Customer Service; Negotiation Training (Preferred)

Work Experience

• Minimum of 3 years of Management or Supervisory Experience in a centralized purchasing environment for a multi hospital and clinic system (Required)
• Minimum of 3 years of Vendor Management, Contract Management, and GPO Management Experience (Required)
• Minimum of 1 year of Procurement, Business Principles and Application Experience (Required)
• Minimum of 3 years of Knowledge of Enterprise Resource Planning (ERP) systems such as MediTech, McKesson/HBOC, Lawson, PeopleSoft or similar systems (Required)

Licenses and Certifications

• Formal Negotiation Training
• CMRP - Certified Materials & Resource Professional

Essential Functions

• Adheres to the hospital and departmental attendance and punctuality guidelines.
• Performs all job responsibilities in alignment with the core values, mission and vision of the organization.
• Performs other duties as required and completes all job functions as per departmental policies and procedures.
• Maintains current knowledge in present areas of responsibility (i.e., self education, attends ongoing educational programs).
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs.
• For non-clinical areas, has attended training and demonstrates usage of age- specific customer service skills.
• Wears protective clothing and equipment as appropriate.