Director, Office of the Secretary

New York University; New York (NY); Hybrid; USD 170,000 - 210,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

New York University in New York, NY invites applications for the Director, Office of the Secretary. The role directs the business affairs of the Secretary's office, maintains custody of the seal, charter, and bylaws, and ensures accurate records of Board and Senate proceedings in alignment with University priorities.

The position serves as the principal aide to the Secretary and General Counsel, supervises staff, and collaborates with senior leaders across University governance.

Qualifications

• 7+ years relevant experience, or an equivalent combination of education and experience.
• Experience supporting senior executives and/or Board members, planning and implementing activities and events.
• Experience managing support staff, developing and implementing office policies, and administering budgets and operations.

Responsibilities

• Direct the business affairs of the Office of the Secretary, as administrative arm of the Secretary of the University.
• Oversee preparation for Trustee and Senate meetings and Senate-related matters in line with strategic priorities.
• Serve as liaison to Board of Trustees, General Counsel, Office of the President, and other senior stakeholders; supervise staff.

Skills

Organizational skills

Interpersonal skills

Influence and diplomacy

Problem solving

Communication

Education

Bachelor's Degree

Master's Degree or Juris Doctorate (J.D.)

Job description

Director, Office of the Secretary

Posting Number: 2026-15607

Location: US-NY-New York

Hybrid Remote Work Classification: Hybrid: 60% to 80% Onsite

Department: Office of General Counsel

School/Division: Office of General Counsel (WS1847)

Compensation Grade: Band 54

Union: N/A

FT/PT: Full-Time

Category: Business/Professional Administrative

Direct the business affairs of the Office of the Secretary, which functions as the administrative arm of the Secretary of the University; maintains custody of the seal, charter, and bylaws of the University; and is responsible for ensuring accurate records of the proceedings of the Board of Trustees and the University Senate. Play a crucial role in the preparation for and execution of successful and purposeful Trustee and Senate meetings, working with senior leadership to organize Trustee and Senate related matters in line with the University's strategic priorities. Serve as the principal aide and liaison to the Secretary and General Counsel, Deputy General Counsel/Associate Secretaries, the Office of the President, and other designees with Office of the Secretary duties relating to the Board of Trustees to ensure smooth functioning of all Board of Trustees operations. Oversee and manage the preparation for University Senate meetings. Serve as a key relationship partner and trusted liaison to the Board of Trustees, the General Counsel/Secretary, the Office of the President, the University Senate, University administrative offices, and other senior University stakeholders to foster effective relations and relationships in support of shared organizational goals and outcomes. Supervise staff. The Board and Senate functions of the role have a dual reporting structure to the Chief of Staff in the Office of the President.

Position Summary

Direct the business affairs of the Office of the Secretary, which functions as the administrative arm of the Secretary of the University; maintains custody of the seal, charter, and bylaws of the University; and is responsible for ensuring accurate records of the proceedings of the Board of Trustees and the University Senate. Play a crucial role in the preparation for and execution of successful and purposeful Trustee and Senate meetings, working with senior leadership to organize Trustee and Senate related matters in line with the University's strategic priorities. Serve as the principal aide and liaison to the Secretary and General Counsel, Deputy General Counsel/Associate Secretaries, the Office of the President, and other designees with Office of the Secretary duties relating to the Board of Trustees to ensure smooth functioning of all Board of Trustees operations. Oversee and manage the preparation for University Senate meetings. Serve as a key relationship partner and trusted liaison to the Board of Trustees, the General Counsel/Secretary, the Office of the President, the University Senate, University administrative offices, and other senior University stakeholders to foster effective relations and relationships in support of shared organizational goals and outcomes. Supervise staff. The Board and Senate functions of the role have a dual reporting structure to the Chief of Staff in the Office of the President.

Qualifications

Required Education:

Bachelor's Degree

Preferred Education:

Master's Degree or Juris Doctorate (J.D.)

Required Experience:

7+ years relevant experience, or an equivalent combination of education and experience. Must include experience supporting senior executives and/or Board members, planning and implementing various activities and special events, managing support staff, developing and implementing office policies, and administering budgets and operations.

Preferred Experience:

7+ years relevant experience in an academic or corporate environment.

Required Skills, Knowledge and Abilities:

Proven ability to handle multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. Strong organizational, interpersonal, influence, and problem solving skills, including the ability to apply critical reasoning, creativity, and flexibility to develop and implement holistic and actionable solutions to complex work situations. Demonstrated ability to develop, implement, and interpret policies and procedures and effectively communicate sensitive information verbally and in writing to a diverse population. Good judgment, tact, diplomacy, discretion, and ability to maintain confidences are essential. Ability to work in a fast-paced and dynamic environment.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $170,000.00 to USD $210,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.