Director of Reservations / Front Desk

Panhandle Getaways; Panama City Beach (FL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Holidays

Competitive pay

Job summary

Panhandle Getaways in Panama City Beach, FL, is seeking a Director of Reservations & Guest Experience to lead a 20+ person team across four markets. You will hire, train, and develop staff, monitor guest conversations, and drive system improvements during a major property management rollout.

This hands-on role requires coaching, KPI reporting, and close collaboration with other departments. You will spend significant time on-site with the team, building processes to improve guest satisfaction

Qualifications

• 5+ years in guest support or reservations, with 3+ years leading people.
• Vacation rental, travel, or hospitality background, short term rental strongly preferred.
• Ability to keep a frustrated guest calm while holding to company policy.
• Highly organized and detail oriented, comfortable in reservation systems and property management software.
• Managed a team across multiple locations.
• Built training or QA programs from scratch, a plus.

Responsibilities

• Hiring, onboarding, coaching, performance reviews, and termination decisions for 20+ agents across four markets.
• Department training curriculum and new hire ramp.
• Scheduling, hourly payroll approval, PTO and schedule change approvals, overtime control.
• Guest conversation monitoring, tracking, and training.
• Guest review analysis, root causing reservations specific feedback.
• Reservations workflows and SOPs through our property management system transition.
• Guest conversation tracking and reporting build out.
• KPI setup and reporting to business leadership on speed to answer, call abandonment, response time, booking conversion, guest satisfaction, new hire ramp, and more.
• Liaison between reservations and housekeeping, maintenance, owner services, and revenue management

Skills

Guest support

Reservations

People leadership

Hospitality experience

Multi-location teams

Training program development

Tools

Property management software

Reservation systems

Job description

Director of Reservations & Guest Experience

Panhandle Getaways | Panama City Beach, FL (On-site)
Full-Time | Pay: Variable based on Experience

Panhandle Getaways is hiring a Director of Reservations & Guest Experience to lead the reservations and front desk team behind 900+ short term vacation rentals across Panama City Beach, 30A, Destin, and the Forgotten Coast. We are one of the Top 50 Vacation Rental Property Management Companies in the World per Rentals United, with an A+ BBB rating and 4.7 stars on Google.

This is a hands on hospitality leadership role leading a team of 20+ reservations agents and front desk staff. You will own how we hire, train, and develop them, and be responsible for the quality of every guest conversation the department has. You will also lead the reservations side of a new property management system rollout and build our guest conversation tracking and reporting from scratch.

You will not be doing it alone. Our Director of Guest Services is your go to partner, sharing team management, handling escalated guests, and putting out day to day fires so you can focus on coaching, quality, and better systems.

Expect to be on site five days a week and, at least initially, spend more than half your time in the queue alongside your team taking guest calls. That shifts as you build supervisor support and raise team capability.

What You'll Own

• Hiring, onboarding, coaching, performance reviews, and termination decisions for 20+ agents across four markets
• Department training curriculum and new hire ramp
• Scheduling, hourly payroll approval, PTO and schedule change approvals, overtime control
• Guest conversation monitoring, tracking, and training
• Guest review analysis, root causing reservations specific feedback instead of treating symptoms
• Reservations workflows and SOPs through our property management system transition. Quarterback automation opportunities and opportunities for improving internal processes
• Guest conversation tracking and reporting build out
• KPI set up and reporting to business leadership on speed to answer, call abandonment, response time, booking conversion, guest satisfaction, new hire ramp, and more
• Liaison between reservations and housekeeping, maintenance, owner services, and revenue management

Qualifications

• 5+ years in guest support or reservations, with 3+ years leading people
• Vacation rental, travel, or hospitality background, short term rental strongly preferred
• Ability to keep a frustrated guest calm while holding to company policy
• Highly organized and detail oriented, comfortable in reservation systems and property management software
• Managed a team across multiple locations
• Built training or QA programs from scratch, a plus
• Homeowner communication experience, including owner referrals and owner stay changes, a plus

What's Great About Working with Us

• Work steps from the beautiful beaches of Panama City Beach
• Family owned and operated business that does not treat employees as just a number, be recognized and rewarded for hard work
• Frequent company gatherings and team building events
• Health, dental, and vision insurance
• Generous 401(k) match
• Paid time off and holidays
• Competitive pay with performance raises
• Lead the reservations function for one of the largest vacation rental portfolios in the area, 900+ homes

Compensation:

Compensation range: $65,000-85,000 depending on experience.