Director of Purchasing - Residential Construction

Airoom Companies, LLC; Lincolnwood (IL); On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Life Insurance

Short Term Disability

Long Term Disability

On-site fitness center

Paid vacation and personal time off

Job summary

Airoom Companies, LLC is seeking a Director of Purchasing to lead estimating, purchasing, vendor management, and preconstruction operations for residential design/build projects. The role includes protecting margins, optimizing vendor partnerships, and delivering fully estimated and purchased projects to Production.

The Director will train staff, manage cross-department communication, and collaborate with vendors and subcontractors to prevent delays, ensuring high client satisfaction.

Qualifications

• Five years of management experience in hiring, training and staffing within a service organization.
• Experience in vendor management, pricing and discount structures, and negotiations.
• Experience with estimating and purchasing software and CRM systems.

Responsibilities

• Issue purchase orders and work orders; manage field change orders.
• Negotiate and manage vendor and subcontractor agreements.
• Maintain purchasing data and takeoffs; ensure accurate project costing by phase.
• Produce weekly production and project reports; monitor budget vs. actuals.
• Oversee cost estimation activities and ensure alignment with financial objectives.
• Coordinate with Sales, Architecture, Project Managers and Operations to resolve pricing and production issues.

Skills

Vendor management

Negotiation

Team leadership

Estimating

CRM software experience

Estimating software

Project cost accounting

Cost control

Communication

Tools

CRM systems

Estimating software

Scheduling software

Cost management software

Job description

Director of Purchasing - Residential Construction

About this position

Position Description: Job Description Airoom is seeking an experienced Director of Purchasing to lead estimating, purchasing, vendor management, and preconstruction operations for our residential design/build projects. This role is responsible for ensuring accurate project costing, protecting margins, optimizing vendor partnerships, and delivering fully estimated and purchased projects to Production. Additional responsibilities include training staff, managing cross-department communication, and coordinating with vendors and subcontractors to identify and remove barriers that could delay project progress, thereby enhancing client satisfaction. The Director must have extensive experience in vendor management, negotiation, pricing and discount structures, logistics, displays, cooperative advertising agreements, and warranty support. Airoom projects typically involve twelve to fifteen individual subcontractors and ten to fifteen material vendors to complete fieldwork. The Purchasing Department is responsible for performing takeoffs for all trades and vendors as accurately as possible, thoroughly reviewing plans, and determining the most efficient use of materials and labor. Experience in managing multiple projects simultaneously, along with strong scheduling and progress reporting skills, is essential for collaboration with other departments in Airoom's design/build process, known as S.T.A.R.T. The department must deliver four to five fully estimated, purchased, and confirmed projects per week to the Field Production Department, while also supporting daily and weekly change orders from field staff.

Key Responsibilities

• Jobs sent to the field
• Issuance of all purchase orders & work orders as well as required field change orders.
• Vendor negotiations and management
• Overall agreements and job negotiations
• Subcontractor negotiations and management
• Purchasing data base maintenance
• Job cost accounting
• Phased project costs
• Estimates vs. actual by phase
• Project close out review
• Weekly production and project reports
• Implementation & maintaining take-off and purchasing standards
• P&L responsibility
• Oversee all cost estimation activities within an organization.
• Develop departmental strategies and integrate cost management solutions.
• Ensure all cost estimates align with the company's financial objectives and standards, protecting profitability and margin.
• Position reports directly to the senior management.
• Weekly reports are compiled and assembled through regular senior management meetings.
• Direct interaction with the accounting department to discuss and analyze profitability, budgets, cash flow and percentage of completion.
• Contact Sales Manager, Architectural Manager, Project Managers, SVP of Operations and Production Managers to resolve issues regarding design, pricing and project development and to answer questions related to production procedures.

Position Requirements

• Knowledge of construction industry standards and building techniques
• Broad-based construction industry knowledge across multiple processes and disciplines
• Working knowledge of CRM, estimating software, scheduling software and related systems, techniques and components for departmental and individual reporting
• Ability to manage, maintain and update estimating and purchasing software as required and understand the creation of construction estimating assemblies for labor and materials and unit pricing.
• Negotiating annual programs with material vendors and subcontractors.
• Five years of management and experience with hiring, training and managing staffing needs and workflows.
• Direct successful managerial experience with employees in a service organization.
• Ability to interview, train and lead a diverse group of employees, vendors and subcontractors to successful completion of multiple simultaneous construction projects

Job Type: Full-time Full Benefits Package: Medical, Dental, Vision, 401K, Life Insurance, Short Term Disability, Long Term Disability, On-Site Fitness Center, Paid Vacation and Personal Time Off. Residential construction: 5 years (Required) Managing team : 5 years (Required) Work Location: In person