Director of Financial Operations & Reporting

USC Marshall School of Business; Huntington (WV); On-site; USD 60,000 - 90,000; Full time

Job summary

USC Marshall School of Business Athletics department seeks a finance professional to build reporting and reconciliation infrastructure, ensuring accurate budget vs. actual vs. committed expenses.

The role coordinates open POs, invoices, and reconciliations with AP and Procurement, while supporting strong internal controls. The candidate will deliver comprehensive visibility into budgets, expenditures, commitments, and balances, and drive improvements in audit readiness and financial processes

Responsibilities

• Provide reporting and reconciliation infrastructure for Athletics leadership to show budget vs. actual vs. committed expenses.
• Monitor open purchase orders and outstanding invoices; coordinate with Accounts Payable and Procurement to timely close aging items.
• Regularly reconcile P-Card, purchasing, invoice, and deposit activity; identify posting or coding errors and correct them.
• Manage P-Card reconciliation, miscellaneous deposits, and hotel/rental car payments; oversee recruiting settlement/Dynamics entries.
• Provide comprehensive reporting showing budgets, expenditures, commitments, invoiced and paid amounts and outstanding balances; identify variances and exposure.
• Develop consistent reporting, reconciliation, and tracking processes to improve accuracy, accountability, audit readiness, and financial controls within Athletics.

Job description

Job Description

This role provides the reporting and reconciliation infrastructure that gives Athletics leadership an accurate picture of budget vs. actual vs. committed expenses and ensures financial transactions are properly recorded, reconciled, and resolved. Financial Reporting & Budget Monitoring – Run and review regular budget and financial reports, providing leadership and coaches with visibility into budgets, actual expenditures, commitments, and available balances. Open PO & Invoice Management – Monitor open purchase orders and outstanding invoices, reconcile activity, coordinate with Accounts Payable and Procurement, and ensure aging items are resolved and closed in a timely manner. Account & Transaction Reconciliation – Regularly reconcile P-Card, purchasing, invoice, and deposit activity; identify posting or coding errors; and ensure corrections are completed accurately. P-Card & Financial Transaction Administration – Manage P-Card reconciliation and monitoring, miscellaneous deposits, Big Green deposit entries, recruiting settlement/Dynamics entries, and hotel and rental car payments. Financial Visibility & Analysis – Provide comprehensive reporting that shows what has been budgeted, spent, committed, invoiced, paid, and remains outstanding , including identifying variances and potential financial exposure. Processes & Internal Controls – Develop consistent reporting, reconciliation, and tracking processes that improve accuracy, accountability, audit readiness, and overall financial controls within Athletics.