Director of Financial Aid

Kentucky Community and Technical College System; Madisonville (KY); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement/waiver

403(b) retirement plan

Vacation/Sick Time

Work-Life Balance

9.5 Paid Holidays

2 Weeks Institutional Closing Pay

Employee Assistance Program

Job summary

Madisonville Community College is seeking a Director of Financial Aid to lead the financial aid and scholarships operations, reporting to the Vice Chancellor of Business Affairs. This role ensures compliance with regulatory standards and directs staff to deliver quality service.

Responsibilities include managing Title IV and state aid programs, audits, training staff, and communicating policies to students and the community, while collaborating on strategic planning and unit objectives.

Qualifications

• Bachelor’s degree in a related field and four years of relevant work experience plus two years of supervisory experience.
• Master’s degree in a related field and six years of relevant work experience plus four years of supervisory experience preferred.

Responsibilities

• Manage Federal Title IV aid programs, state grant and scholarship programs, institutional scholarships and other donor aid; ensure compliance with applicable regulations, policies and reporting.
• Oversee annual audits, internal reviews and risk management activities for Title IV programs.
• Serve as primary contact for the U.S. Department of Education and state aid agencies on program administration and compliance.
• Provide leadership, training, performance goals, and evaluation of staff to ensure effective operations.
• Train faculty and staff on financial aid processes and student eligibility issues.
• Inform students and parents about options; update and manage agreements with the Department of Education.
• Collaborate on strategic planning and resource allocation to align with the college's plan.
• Participate in college committees as assigned; perform other duties as needed.

Education

Bachelor’s degree in Business Administration, Finance, Accounting, Higher Education Administration or related field

Master’s degree in Business Administration, Finance, Accounting, Higher Education Administration or related field

Job description

Title: Director of Financial Aid

Salary Range: $63,708 minimum salary

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Exempt

College: Madisonville Community College

Campus Location: North Campus, 2000 College Drive

Department: Financial Aid

Total Rewards

Madisonville Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Madisonville Community and Technical College is accepting applications for a Director of Financial Aid reporting to the Vice Chancellor of Business Affairs. This position provides leadership and direction to the financial aid and scholarships operation, as well as to other departments regarding the award and management of all student aid programs. Monitors the operational aspects of a college's financial aid program and ensures compliance with regulatory standards

Job Duties

• Manage Federal Title IV aid programs, state grant and scholarship programs, institutional scholarships, and any other student aid provided by outside donors. This includes ensuring compliance with all federal, state, and institutional aid regulations, policies, and reporting requirements, reconciling federal and state aid accounts, and communicating financial aid policies and changes clearly to students, staff, and the community.
• Oversee annual audits, internal reviews, and risk management activities related to Title IV programs.
• Serve as the college’s primary contact for the U.S. Department of Education and state aid agencies regarding program administration and compliance.
• Provide leadership, direction, training, performance goals, and evaluation of staff to ensure effective daily operations, staff supervision, and delivery of quality service.
• Train faculty and staff on financial aid processes and student eligibility issues.
• Ensure students and parents are well-informed about financial aid options by providing informational materials, individual guidance, and presentations at high schools, on-campus events, and other venues. Update and manage the Program Participation Agreement and Eligibility and Certification Approval Report with the Department of Education.
• Collaborate effectively with various College stakeholders to assist in the development of strategic planning initiatives and unit objectives to ensure appropriate use of financial, administrative, and staffing resources that align with the strategic plan.
• Serve on college committees as assigned.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s degree (Business Administration, Finance, Accounting, Higher Education Administration or related field) and four years of relevant work experience plus two (2) years of supervisory experience is required.
• Master’s degree (Business Administration, Finance, Accounting, Higher Education Administration or related field) and six (6) years of relevant work experience plus Four (4) years of supervisory experience is preferred.

Application Process

Application Deadline: September 22, 2026

Applicants must complete and submit:

• Online application – https://careers.kctcs.edu/madisonville
• Cover letter.
• Resume/CV
• Copy of all college transcripts. Official transcripts needed within 30 days of hire.
• Kentucky State Law requires state and national pre-employment background checks as a condition of employment.
• Applicants will be notified if selected for an interview. Search may be extended if additional candidates are needed.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.