Director of Facilities Finance & Administration

Barnard College; New York (NY); On-site; USD 135,000 - 145,000; Full time

Job summary

An established industry player in education is seeking a Director of Facilities Finance & Administration to lead their administrative support services. This role is pivotal in driving sustainability goals and enhancing the use of technology within the Facilities department. The ideal candidate will possess extensive experience in facilities management, showcasing strong financial acumen and leadership skills. You will manage a dedicated team while ensuring compliance and delivering exceptional client service. Join a vibrant community committed to excellence and innovation, where your contributions will be valued and impactful.

Qualifications

• 10+ years of facilities management experience with 5+ years in a supervisory role.
• Strong financial, budgeting, and contract management skills required.

Responsibilities

• Lead administrative support services for the Facilities department.
• Oversee compliance, sustainability, and crisis management related to facilities.

Skills

Computer Skills

Facilities Work Order Systems

Client-Service Policies

Compliance Programs

Financial Management

Contract Management

Time Management

Communication Skills

Leadership Skills

Negotiation Skills

Education

Bachelor's Degree

Job description

If you are a current Barnard College employee, please use the internal career site to apply for this position.

Job: Director of Facilities Finance & Administration

Job Summary: Reporting to the Associate Vice President of Facilities, Capital Projects, and Sustainability, the Director of Facilities Finance & Administration will provide leadership and management to the administrative support services unit of Barnard’s Facilities department. The position will also be actively involved in meeting the College’s sustainability goals and in maximizing the department’s use of technology. Supervision includes staff responsible for administrative functions such as finance, procurement, data analysis, compliance, sustainability, and technology. The position includes management of staff in a unionized environment. In conjunction with senior leadership, this position will nurture and promote a culture of client service, efficiency, professionalism, and strategic thinking.

Job Description:

Duties & Responsibilities:

Administrative Support Services Center: Develop and manage an efficient, service-oriented administrative support center. Build skill sets and competencies within the staff to deliver excellent service to Facilities’ clients and to help the Facilities operation run cost-effectively and efficiently. Provide management and leadership to ensure best practices and develop and implement a comprehensive set of policies and procedures and quality control protocols.

• Client Service - Deliver a high-quality interactive experience for all of Facilities’ customers. Ensure that the experience maximizes technological resources, streamlined operational procedures, and customer-service oriented staff.
• Compliance - Take responsibility for the facilities-related compliance commitments. Enable the organization to track and meet all building and equipment compliance requirements.
• Sustainability - Help to deliver high-priority, mission-driven sustainability goals for the College. Compile and implement industry standards in sustainability and green initiatives.
• Finance, Budgeting, Contract Management and Procurement - Direct the financial activities of the department so that it can function most cost-effectively and efficiently.
• Information Technology and Data Analysis - Interface with BCIT, manage all data reports, facilities platforms and systems.
• Environmental Health & Safety - Assist with the implementation of environmental health and safety protocols.

Emergency Management: Manage and direct crisis situations related to facilities in the context of Barnard’s emergency management plans.

Personnel Management: Perform all tasks necessary to manage direct reports. Recruit and fill vacant positions in collaboration with Human Resources.

Other Duties as Assigned: Perform miscellaneous tasks as necessary for the successful implementation of assigned duties.

Skills, Qualifications & Requirements:

Knowledge, Skills, & Abilities:

• Strong computer skills, including the ability to learn new software as necessary.
• Strong knowledge of facilities work order, financial systems and workflow.
• Ability to develop and implement client-service oriented policies and procedures.
• Familiarity with compliance and sustainability programs.
• Working knowledge of relevant New York City, State, and Federal regulatory requirements.
• Strong financial, budgeting, forecasting, and contract management skills.
• Ability to negotiate and manage contracts.
• Demonstrated experience working effectively with collective bargaining agreements and unionized staff.
• Detail-oriented. Excellent time management skills.
• Skilled in communicating information to a diverse set of constituencies in a collegial environment.
• Must demonstrate integrity and sound judgment, leadership, and communication skills.
• Demonstrated excellent oral and written communication skills.
• Demonstrated ability to act decisively and independently to resolve complex issues.
• Must establish and maintain effective working relationships with members of the campus community, fellow employees, city officials, other government agencies, and the general public.

Qualifications:

• Bachelor’s degree or equivalent combination of experience and expertise.
• Minimum 10 years of relevant experience in facilities management with at least 5 years’ supervisory/management experience.

Preferred Qualifications:

• Prior experience in educational facilities.
• Experience managing union-represented staff.

Salary Range: $135,000 – 145,000 annually.

Please include a cover letter with your application.

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training.

Company: Barnard College

Time Type: Full time