Director of Facilities

Association of Independent Schools in New England; Marion (MA); On-site; USD 130,000 - 150,000; Full time

Job summary

Tabor Academy, based in Marion, MA, seeks an experienced Director of Facilities to lead campus operations, maintenance, and capital projects. The role oversees buildings, grounds, energy, safety systems, and regulatory compliance, coordinating with the CFO/COO on budgets and procurement.

The position requires strategic planning, strong leadership, and hands-on management to support students, staff, and visitors, with a focus on Phase 1 campus design and implementation. Housing is not included.

Qualifications

• Bachelor’s degree or equivalent in a relevant field.
• 10+ years in facilities/engineering with leadership responsibilities.
• Experience managing operating and capital budgets and complex projects.
• Knowledge of building codes, safety standards and regulatory compliance.
• Ability to respond to emergencies and provide on-call support.

Responsibilities

• Plan, oversee preventive maintenance and upkeep of campus buildings/grounds.
• Oversee work-order/asset-management system and ensure timely requests.
• Manage facilities budgets and capital projects from planning to completion.
• Lead and develop facilities staff and supervise contractors.
• Coordinate procurement, vendor management, and contract oversight.
• Ensure safety and regulatory compliance across facilities operations.
• Collaborate with IT and Security on access systems and infrastructure.
• Provide campus leadership input on facilities strategy and emergency response.

Skills

Leadership

Project Management

Budgeting

Strategic Planning

Communication

Facilities Management

Regulatory Compliance

Emergency Response

HVAC knowledge

Vendor Management

Education

Bachelor’s degree in construction management, engineering, architecture, facilities management, or related field

Tools

CMMS

Job description

Position Summary

The Director of Facilities provides strategic and operational leadership for Tabor Academy’s campus, including buildings and grounds, maintenance, capital projects, energy and sustainability, campus safety and security infrastructure, regulatory compliance, and facilities budgeting. This role will also play a key role in advancing Tabor’s Campus Planning Framework, with an immediate focus on helping lead Phase 1 as it moves into design and implementation.

The Director leads the Facilities team and external service providers to ensure the campus is safe, well-maintained, efficient, and responsive to the needs of students, employees, families, and visitors. The Director works collaboratively across the School to support Tabor’s residential and educational mission while providing a high level of service to the campus community.

This is a year-round staff position and does not include campus housing.

Key Responsibilities

Facilities Operations

• Plan, schedule, and oversee preventative maintenance, repairs, and ongoing upkeep of campus buildings, grounds, systems, and equipment.


• Oversee the facilities work-order and asset-management system, ensuring requests are appropriately prioritized, tracked, and completed in a timely manner.


• Maintain organized and accurate building plans, specifications, operating and maintenance manuals, and other facilities records.


• Ensure effective communication with the School community regarding maintenance projects, schedules, disruptions, and related safety concerns.


• Maintain an active, visible presence across campus and provide hands-on support and technical guidance to the Facilities team when operational needs, projects, or emergencies require.

Leadership & Staff Management

• Lead, supervise, develop, and evaluate Facilities staff, providing clear expectations, regular direction, training, mentorship, and professional development.


• Collaborate with Human Resources on recruitment, performance management, employee relations, and other personnel matters within the department.


• Manage contracted service providers and establish policies, procedures, and standards that support effective facilities operations and exceptional customer service.

Project Management, Budgeting & Procurement

• Develop and manage annual facilities operating and capital budgets, monitor expenditures, and provide appropriate financial oversight.


• Manage facilities and capital projects from planning through completion, including schedules, internal and external resources, vendors, contractors, consultants, and project costs.


• Lead competitive procurement and RFP processes and, in collaboration with the CFO/COO, negotiate and manage facilities-related vendor agreements.


• Select, retain, and oversee facilities contractors and consultants to support operational needs, project execution, and cost-effective service delivery.


• Review and approve facilities invoices and ensure expenditures align with approved contracts and budgets.

Compliance, Safety & Sustainability

• Ensure facilities operations comply with applicable local, state, and federal regulatory requirements, including building, occupancy, accessibility, OSHA, environmental, and fire-safety requirements.


• Coordinate required permits, licenses, inspections, and certifications with appropriate governmental authorities.


• Oversee required inspections and maintenance of building and life-safety systems, including boilers, fire alarms, elevators, and other regulated equipment.


• Oversee environmental, energy, and sustainability initiatives, including energy management, recycling, conservation, and opportunities to improve campus efficiency and sustainability.


• Ensure critical infrastructure and emergency power systems are appropriately tested, maintained, and operational.


• Collaborate with IT and Security to ensure building access systems, locking mechanisms, and related physical security infrastructure are functioning properly.

School & Campus Leadership

• Advise the CFO/COO and School leadership on facilities operations, capital projects, campus infrastructure, sustainability, safety, and enterprise risk, and participate in leadership discussions and planning as appropriate.


• Partner with the Chief Employee Engagement Officer (CEEO) to coordinate faculty housing transitions, summer residence improvements, and standards for the maintenance of School-owned employee residences.


• Collaborate with the Director of Strategic Initiatives and Programs to provide facilities support for auxiliary programs and functions.


• Provide emergency facilities response and participate in 24-hour on-call coverage as required.


• Perform other duties as assigned.

Campus Planning

• Participate in the campus planning work that is currently underway working closely with Sasaki Associates.


• Prioritize learning the key features and design principles of the Campus Planning Framework that was developed in partnership with Sasaki between 2024-2025.


• Prepare and help lead the review of the Schematic Design and Design Development of Phase 1, working in close collaboration with potential construction firms.


• Help formulate the necessary construction budgets and schedules for Phase 1.

Minimum Qualifications

• Bachelor’s degree in construction management, engineering, architecture, facilities management, or a related field; an equivalent combination of education and relevant experience may be considered.


• Ten or more years of progressively responsible experience in facilities, engineering, buildings and grounds, construction, or a related field, including significant management and supervisory responsibility.


• Demonstrated experience managing operating and capital budgets and complex facilities projects.


• Working knowledge of applicable building, environmental, health, and safety codes and standards.


• Ability to respond effectively to facilities emergencies and operational issues.


• Willingness and ability to provide 24-hour emergency on-call support as required.


• Valid driver’s license.

Required Skills And Abilities

• Strong leadership, management, and organizational skills, with the ability to supervise, motivate, mentor, and develop employees.


• Highly collaborative with the CFO/COO and the senior leadership team.


• Comprehensive knowledge of physical plant operations, preventive maintenance, building systems, and skilled trades, including HVAC, electrical, plumbing, carpentry, roofing, masonry, and related infrastructure.


• Strong project management skills, including planning, scheduling, cost estimating, budgeting, vendor management, and project execution.


• Ability to read and interpret architectural plans, specifications, building codes, and related technical documents.


• Excellent proactive communication and interpersonal skills, with the ability to work effectively with employees, contractors, vendors, School leadership, and members of the campus community.


• Ability to manage multiple projects, competing priorities, and operational needs in a dynamic residential and educational environment.


• Demonstrated commitment to responsive, high-quality customer service.


• Ability to understand and support Tabor Academy’s mission, values, and educational purpose and work effectively within the School’s culture.

Preferred Qualifications

• Prior facilities management experience in an educational, residential, or similarly complex institutional environment.


• Knowledge of energy management, sustainability practices, and building efficiency initiatives within complex building and campus environments.


• Experience with facilities management systems, computerized maintenance management systems (CMMS), or other tools used to manage preventive maintenance, work orders, and facilities operations.


• Relevant professional certifications, licenses, or specialized training in facilities management, building systems, construction, engineering, or workplace safety.

Physical Requirements

The position requires the ability to lift and carry up to 50 pounds. Candidates must be comfortable working in a variety of spaces and weather conditions. The role also demands the physical ability to stand, crouch, and climb ladders for extended periods.

Salary

$130,000-$150,000 annually, based on qualifications and experience

About Tabor Academy

For 150 years, Tabor Academy has served the Marion, Massachusetts community as a premier coeducation, college preparatory boarding and day school. As the School by the Sea, Tabor offers an uncommonly beautiful setting in which to live and learn for students grades 9-12. The school provides a wide breadth of academic offerings for students to achieve the school’s mission. We invite all interested in learning about the school and our strategic vision to visit the school’s website.

Tabor Academy is committed to fostering an inclusive community where diversity, equity, and belonging are essential to our mission. Grounded in our values of care, collaboration, curiosity, and courage, we recognize that building a vibrant and supportive environment for students and faculty requires intentional efforts to welcome individuals from diverse backgrounds and experiences. As such, we seek a diverse applicant pool and encourage candidates who bring varied perspectives, including those who have been historically underrepresented in independent and boarding school settings to apply.

Tabor Academy does not unlawfully discriminate on the basis of age, gender, religion, race, color, sexual orientation, gender identity, genetic information, pregnancy or pregnancy-related condition, disability, or national or ancestral origin in the administration of its educational policies, scholarship and loan programs, athletic and other Academy-administered programs, or in the administration of its hiring and employment practices.