Capital Budget Analyst

New-York-City-Department-of-Citywide-Administrative-Services; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

DCAS seeks a Staff Analyst to join the Fiscal and Business Management Line of Service’s Capital Budget Unit as a Capital Budget Analyst. You will report to the Capital Budget Director and handle a broad range of financial and administrative activities related to the DCAS capital program.

The role requires strong budgeting and analytical skills, experience with city capital budgets, and excellent communication.

Qualifications

• A master’s degree or JD as stated in minimum qualifications.
• Experience with public budget process and fiscal management preferred.
• Strong communication, organizational and analytical skills.
• Experience with city budget processes and capital budgeting is a plus.

Responsibilities

• Review packages submitted by DCAS Fleet Management and Energy Management (DEM).
• Ensure payment packages contain all required documentation outlined by contract.
• Perform extensive analysis of payment packages including invoices, contract prices, and retainage.
• Flag discrepancies in payment packages to prevent overpayments.
• Create comprehensive payment vouchers and ensure proper deductions and retainage.
• Ensure timely payments to avoid service interruption or contract termination.
• Coordinate with stakeholders including construction firms, project managers, and audits.
• Update payment tracking reports and monitor interest payments.

Skills

Budget planning

Excellent communication

Organizational skills

Detail oriented

Independent judgment

Microsoft Office proficiency

Excel

Access

Visio

PowerPoint

V-lookup and pivot tables

Education

Master’s degree in economics/finance/accounting/business/public administration or JD

Bachelor’s degree + 2 years public budget/financial experience

Associate degree + 4 years experience

High school diploma + 6 years experience

Tools

Microsoft Office

Job description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies. What we do ensures that all agencies can deliver on their mission. Our reach touches every facet of City government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including.

• Recruiting, hiring, and training City employees.
• Managing 56 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service to all of them. It's an opportunity to provide meaningful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at NYC.GOV/DCAS to learn more about the work we do.

The DCAS Capital Budget Unit (CBU) is responsible for managing the agency’s $10 billion 10-year capital plan and works to manage capital submissions through various phases of the Capital process. This includes assisting with procurement through the registration process required by the City Charter, Office of Management and Budget and the Comptroller's Office. The unit registers work order letters and change orders for capital contracts with the Comptroller's office and submits CPs to OMB to ensure that DCAS has sufficient budgetary authority to fund all capital projects, leases, and equipment purchases. The unit also reports on the status of the capital budget and reviews invoices for capital contracts.

The Department of Citywide Administrative Services (DCAS) seeks to hire a Staff Analyst to work within in the Fiscal and Business Management Line of Service’s Capital Budget Unit to serve as a Capital Budget Analyst. Reporting directly to the Capital Budget Director, the candidate will be responsible for a broad range of financial and administrative activities relating to the management and funding of DCAS’ capital program.

Responsibilities of Capital Budget Analyst may include:

• Review packages submitted by DCASs Fleet Management and Energy Management (DEM).
• Ensure payment packages contain all required documentations outlined by contract.
• Perform extensive analysis of payment packages including invoices, verification of contract prices and discount provisions, previous services rendered, certified payroll submissions, timesheets, delivery and/or inspection certifications.
• Flag discrepancies in payment packages to Project Mangers to prevent overpayments.
• Create comprehensive and detailed payment vouchers. Ensure deduction(s) and/or retainage were correctly applied.
• Ensure timely payments to avoid service interruption or contract termination. Process Disbursement Request Modifications (DRMs) for rush or special processing requests as needed.
• Liaise with stakeholders such as construction companies, project managers, the Comptroller's office, the Department of Investigation, and other entities including internal and external auditors.
• Update various payment tracking reports, process Release of Retainage documents, and monitor interest payments.

Only permanent employees in the civil service title of Staff Analyst, and comparable titles, or those reachable on Staff Analyst civil service exam are eligible to apply.

STAFF ANALYST - 12626

Minimum Qualifications

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.

A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Special Note: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.

Preferred Skills

• Budget planning, City Capital Budget processes
• Experience compiling and preparing financial data
• Familiarity with FMS2 and FMS3
• Excellent communication, interpersonal and organizational skills
• Detailed knowledge of city budget process
• Ability to make independent judgments
• Proficient in Microsoft Office Word, Excel, Access, Visio, PowerPoint, V-lookup and pivot tables
• Detail orientated with the ability to handle multiple projects simultaneously

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.