Director of Auxiliary and Summer Programs

BASIS Independent Schools; San Jose (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary dependent on教育 and

Career growth opportunities

Retirement options with company match

Medical, dental, and vision insurance

FSA option for pre-tax benefits

Tuition remission for employees' kids

Job summary

BASIS Independent Silicon Valley Upper School is seeking a Director of Auxiliary and Summer Programs to lead non‑academic activities such as clubs, sports, and summer programs, and to oversee events, yearbook production, and spirit gear procurement.

You will manage vendors, hire temporary staff for camps, coordinate catalogs and schedules, register students, process payments, and communicate weekly updates to families, while maintaining the program budget and driving revenue.

Qualifications

• Experience with the Active platform.
• Experience with academic competitions such as USABO, AMC, Science Synopsys.
• Experience driving and hitting revenue targets.
• Possess superb organizational, budgeting, and analytical skills.
• Have excellent communication skills.
• Have a willingness to work as a team and cross-departmentally.
• Have a positive attitude and excitement for auxiliary programming!
• Have a growth mindset.
• Have the ability to multi-task.
• Have the ability to give presentations to students/families.
• Have experience working with elementary students.
• Candidates must have the ability to obtain a fingerprint clearance card.

Responsibilities

• Manage after-school and summer programs to excite the community and generate revenue.
• Coordinate, market, and manage after-school and summer programs.
• Oversee hiring and management of temporary staff for on-site summer camps.
• Communicate about auxiliary courses and provide weekly updates to families.

Skills

Program management

Revenue target attainment

Budgeting and analytics

Communication

Team leadership

Event planning

Cross-department collaboration

Time management

Tools

Microsoft Office

Job description

At BASIS Independent Schools, we believe students are capable of more than they can imagine, and that the most powerful education inspires them to think for themselves. With expert teachers, a thoughtfully designed curriculum, and a warm, welcoming culture, students grow into fearless and confident thinkers prepared to explore, question, and contribute with purpose. BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK–grade 12 private, secular schools, with 12 schools located in California, New York, Northern Virginia, and Washington State.

BASIS Independent Silicon Valley Upper School, a grades 6–12 private school, is seeking qualified candidates for a Director of Auxiliary and Summer Programs for immediate hire!

What We're Looking For

As the Auxiliary Programs Director, you are responsible for managing the operational and programming needs for non-academic school activities including (but not limited to) after-school programs, such as clubs and sports, and summer programs. Additionally, your team, the Auxiliary Programs Department, will support community-spirit building by collaborating on the design and/or execution of student, parent, and faculty/staff events, yearbook production, school photo days/senior portraits, and purchasing spirit gear/uniforms for clubs and teams. In this role, you must comfortably wear many hats and embrace the opportunity to grow and expand your skills in a dynamic, fast-paced, entrepreneurial organization.

Your Primary Responsibilities

• Execute and enhance a comprehensive extra-curricular club, sport, and summer program that excites the community and generates revenue for the school:
• Evaluate the community demands of after school and summer programs
• Research after school and summer programs offered in the community
• Research and select vendors, considering internal faculty/staff as well as external vendors, for summer and after school programs
• Coordinate, market, and manage the after school and summer programs
• Design and maintain seasonal auxiliary course catalogs, including schedules
• Oversee the hiring and management of temporary summer help for on-site summer camps
• Communicate about auxiliary courses and provide weekly updates to families via newsletters and meetings
• Register students for all auxiliary programs
• Purchase equipment for after school and summer programs
• Secure and manage payments for referees and transportation providers for sport games
• Coordinate and procure spirit wear for clubs and uniforms for sports teams, as necessary
• Manage academic and non-academic competitions and bees (i.e. Spelling Bee, Geography Bee, etc.)
• Support yearly drama productions with any contract execution and affiliated payments, register cast and crew to participate, and facilitate ticket sales, as necessary
• Coordinate and manage school photo days, including senior portraits, and facilitate photo orders
• Support the operational aspects of field trip planning including logistics and safety, as necessary
• Develop and sell the yearbook by working with faculty, administrators, and students
• Initiate and/or support with internal student and faculty events -- ensure proper execution and be on-site when needed
• Serve as a point of contact and subject matter expert for parents, students, faculty, staff and contractors:
• Handle all communication to school and outside vendors
• Establish/maintain affiliations with sports leagues (attending league meetings, schedule games, and complete any administrative tasks required by the leagues)
• Ongoing communication and collaboration with all departments and teams including Facilities, IT, Front Office, Academics, Student Affairs, and Admissions
• Maintain and accurately record the budget of the auxiliary programs
• Analyze student participation in activities and the financial impact of different activities
• Collect and process school fees
• Assist with building rentals and being on-site when needed

Position Qualifications

• Experience working with the platform Active
• Experience with academic competitions such as USABO, AMC, Science Synopsys
• Experience driving and hitting revenue targets
• Possess superb organizational, budgeting, and analytical skills
• Have excellent communication skills
• Have a willingness to work as a team and cross-departmentally
• Have a positive attitude and excitement for auxiliary programming!
• Have a growth mindset
• Have the ability to multi-task
• Have the ability to give presentations to students/families
• Have experience working with elementary students
• Candidates must have the ability to obtain a fingerprint clearance card.

Additional Qualifications

• Excellent interpersonal and customer service skills and a collaborative working style
• Ability to look at situations from several points of view and creatively problem-solve on the fly
• Willingness to work evenings and weekends as needed
• Strong work-ethic and desire to help wherever and whenever needed to make the school successful
• Must be a self-starter and a supportive team player
• Excellent communication skills both verbal and written
• Passion for education
• Microsoft Office (Word, PPT, Excel/Excel Manager, Outlook) skills are essential
• Ability to work occasional evenings and weekends
• Experience with sales and team-management preferred

BASIS Independent Schools offers a comprehensive benefits package which includes:

• Competitive salary dependent on education and experience.
• Career growth opportunities focused on continuous learning, mentorship, and professional advancement across our network of schools.
• Retirement options through which eligible participants may receive a 50% Company match for the first 10% of employee earnings deferred.
• Three PPO medical plans to choose from, as well as dental and vision insurance.
• An FSA option that allows for pre-tax dollars to cover medical, dependent care, and transit.
• Student tuition remission for your children to attend our schools.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.